JOB TITLE:Funding & Compliance Manager

JOB DESCRIPTION

JOB TITLE:Funding & Compliance Manager

LOCATION:Clapham

RESPONSIBLE TO:Director of Enterprise & Apprenticeships

RESPONSIBLE FOR:Employer Responsive Coordinator

Compliance Coordinator

Enrolment and Audit Administrator

SALARY:£36,815 - £39,924 per annum incl. LWA

MAIN PURPOSE OF JOB

To work with the Director of Enterprise & Apprenticeships and the relevant manager to plan, organise and co-ordinate a range of subcontractor partnerships and internal delivery of apprenticeships in line with College strategic priorities, to ensure an excellent learner experience is provided aligned to the latest of ESFA funding rules.

To manage monitor and report on the compliance and funding of the College’s Enterprise & Apprenticeships provision.

MAIN DUTIES AND RESPONSIBILITIES:

Context

The College offers a range of provision across the curriculum and age ranges, and is organised into a number of Schools, of which Enterprise & Apprenticeships is one of them. This area delivers a range of courses across different subject areas and is principally responsible for: subcontracting, apprenticeships, full cost work, employer facing courses, AEB and special projects such as required specified by the Director of Enterprise & Apprenticeships.

Programme Management:

a)Plan, develop and co-ordinate a range of sub-contractor partners to ensure that the offer meets the needs and strategic aims of the College.

b)Work in conjunction with the Head of Apprenticeships, Employer Engagement Manager and Performance and Contract Manager to funding rules are applied to ensure compliance of sub-contracted and special project provision and to ensure such provision is incorporated into the College’s cycle of subcontracted controls and external audit requirements.

c)Ensure the compliance of sub-contracted and special project provision is within contractual terms, current funding regulations and external audit requirements (including responsibility for being aware of any changes in such requirements and advising other staff and adapting processes as necessary).

d)Work with other College teams and Enterprise and Apprenticeship Managers and Finance to co-ordinate and deploy resources to maintain compliance, including completing all monitoring returns required by funding bodies and supporting any internal or external audits of the College in relation to such provision.

e)Work with senior managers to draft and update the College’s sub-contracting policy and maintain requirements of the Subcontractor Control Manual to develop new sub-contract partnerships to recruit high quality providers to meet targets and to meet changing needs and requirements.

f)To develop and implement processes and procedures to ensure consistency and rigour in sub-contract PQQ and due diligence activities, profiling and contracting and delivery aligned to Subcontractor Controls and ESFA funding regulations.

g)Develop and utilise performance management and monitoring systems that provide robust and accurate control of sub-contracted and special project provision and monitor outcomes and spend against programme and academic year targets, including providing estimates of final outcomes and spend and projections of carry-over activity.

h)Take a proactive approach to supporting the relationship between Contract and Performance Manager regarding performance management of sub-contracted and special project provision, including supplying of management reporting information to support regular meetings with partners to review progress against targets and contracts, supporting the integration of sub-contracted provision with the work of the College and providing senior managers and other relevant staff with regular monthly reports and actions.

i)Work with the Enterprise and Apprenticeship Director to support the compliance and performance of the College’s apprenticeship provision, including advising staff on compliance with funding regulations and external audit requirements, supporting any internal or external audits of the College in relation to such provision and advising on framework and standard funding and spend and achievement rate performance against targets.

j)Manage College IT systems to support effective monitoring and management of provision to support learner files, provision, monitoring arrangements and compliant learner file systems.

k)Working with other College teams such as Finance and CIS to ensure that all contracts, outcomes and payments are evidenced and regular class lists and reconciliations are provided to sub-contractors.

l)Recruit and take responsibility for line and performance management of staff to support the College’s delivery of special projects as necessary.

m)Undertake all responsibilities in line with management and delegation of administrative duties re Age Grants and Incentive reconciliations, processes and payments to employers

n)Undertake all reasonable duties delegated by the Enterprise & Apprenticeship Director to assist in the smooth running of the area.

o)Lead on agreed items at team meetings and to hold meetings with teams as appropriate.

p)Work closely with the Head of Quality to ensure awareness of and processes complement and enhance cross college systems to ensure robust improvement systems are monitored and maintained.

General

q)To comply with the requirements of College Policies and Procedures.

r)To be aware of the principles of safeguarding children and young people as they apply to the role with the College. Actively promote and implement the College’s Safeguarding Policy.

s)To be responsible for working towards and maintaining Investor in People Standards. Includes being responsible for the implementation of the College’s Performance Development Review Procedures, participating in the College’s staff development and training schemes and identifying and providing training and development for staff to meet the requirements of their jobs.

t)To be responsible for the adherence of the College's Single Equality Scheme and actively promote and implement the Scheme as it applies to the role within the College.

u)To be responsible for the implementation of and compliance with the College’s Health and Safety policy.

v)To undertake any other reasonable duties and responsibilities as may be required.

This job description and person specification is current at the date of issue. Changing organisational needs may require the job description to change, within reason, after prior consultation with the post holder.

Signed ...... Date ......

Post Holder

Signed ...... Date ......

Manager

October 17

Person Specification

The College has developed the use of selection criteria to aid objective recruitment, in line with its Equality and Diversity Policy Statement. Candidates must address each of the essential criteria listed below in the supporting statement that accompanies their application form.

Criteria / Essential / Desirable
Qualifications /

1. Good all round level of education to include Maths, English and ICT to GCSE (Grade A – C) or equivalent level (level 2)within a 5-year period (or by undertaking initial assessments at job interview stage and by achieving Level 2 within one year of their appointment date as appropriate).

1. Educated to degree level or equivalent professional qualification.

1. Funding, finance or auditing qualifications

1. Evidence of working to improve quality systems and compliance in an FE setting

1. Evidence of CPD

Experience & Knowledge /

1. Experience of planning and developing Sub Contractor Partnerships and Internal College ESFA provison.

1. Substantial experience of funding, compliance and audit requirements

1. Successful relevant partnership management experience

1. Successful track record in improving the management of quality and compliance in an FE environment.

1. Successful team worker with a track record in achieving results.

1. Experience of Ofsted Inspections

1. A commitment to and understanding of Equal Opportunities and evidence of effective implementation of Equal Opportunities policies

1. Evidence of understanding and effective implementation of safeguarding policies and a commitment to creating a safe learning environment

Skills, and Abilities /

1. Ability to set and successfully achieve targets in relation to recruitment, retention and achievement

1. Ability to organise key activities and events such as reviews and audits

1. Effective written communication skills

1. Effective oral and presentation skills

1. Ability to work effectively as a member of a team

1. Ability to analyse and solve problems

1. Good organisational and time management skills

1. Good personal IT skills

Personal
Attributes /

1. Commitment to educational values

1. Ability to work flexibly to meet changing needs

1. High level of personal integrity and confidentiality

1. Appropriate professional appearance

Other /

1. An understanding of health and safety requirements of a working environment

1. An understanding of equal opportunities issues within an educational context

1. A satisfactory DBS disclosure at Enhanced Level

1. Demonstrable commitment to the College’s vision and values