Important Codes

Analysis Types
KEY: Bold = direct costs Italicized= cost share
(relative to Purchase Orders – PO’s) / A three character identifier that distinguishes different types of costs in projects. Use with UOD_PROJ_RES_VW
Code / Type of Expense: PO’s / Description / Explanation
ACT / Direct / Actual Cost / Expenses resulting from an AP transaction
BIL / Billable Amount / Amount identified as ready to bill the sponsor—for cost reimbursable grants and contracts
BLD / Billed Amount / Amount billed to the sponsor—the BIL row BECOMES the BLD row when the bill is submitted to the sponsor
BAJ / Billing Adjustment / When the BIL or BLD row needs is adjusted a row will appear to correct the error
BUD / Total Cost Budget / Budgeted item on a project
CCA / Direct / Commitment Adjustments / PO adjustment
COM / Direct / Commitment / Commitments on a project which will incl. PO & Subcontracts
CRV / Direct / Commitment Reversals / Represents Commitment reversal on the COM row
CAC / Cost Share / Cost Sharing Actuals / Kin to ACT, this is the expense on an AP transaction that is reflected on the cost share purpose
CBU / Cost Sharing Budget / Kin to BUD, this is the budgeted items that are reflected on the cost share purpose
CCO / Cost Share / Cost Sharing Commitment / Kin to COM, this is the commitment reflected on the cost share purpose
CFA / Cost Sharing F&A / Represents F & A associated with any of the CAC or CGE charges where F & A would have been charged to the grant if direct costs incurred
CGE / Cost Sharing GL Expense / Expenses incurred on the cost share purposes related to the project
CRQ / Cost Share / Cost Sharing Requisition / The portion of a requisition which is reflected on a cost share purpose
CAJ / Cost Share / CS/PO-Close Adj / Cost share portion of a PO adjustment
CCR / Cost Share / CS/PO-COM Rev / Cost share portion of the PO commitment reversal
CQR / Cost Share / CS/PO-REQ Rev / Cost share portion of the PO requisition reversal
FBD / Fixed Cost Billed Amount / Kin to the BLD row for a fixed cost project (most are cost reimbursable). These types of contracts will not have BIL or BLD rows associated with them.
GLE / GL Expense / General Ledger Expense Kin to ACT in that it reflects expense activity
GLR / GL Revenue / General ledger Revenue
OLT / Over Limit / Represents the portion of the grant/contract which is expended over the limit allowable for billing on that contract
REQ / Direct / Requisition / Direct portion of the requisition
RRV / Direct / Requisition Reversals / Direct portion of the requisition reversal
SFA / Sponsor F&A (Facilities & Administration) / F & A charges to the sponsor
WFA / Waived FA / Waived F&A for a given expense
Award Status
UOD_AWD_ATRB_VW / Description
ACP / Accepted/ Awarded / Awarded by sponsor
CLS / Closed / not used at UD
HOL / Holding / not used at UD
NEG / Under negotiation / not used at UD
PEN / Pending / not used at UD
PRE / Pre-Award / Purpose/Project ID have been assigned and pre-award spending is allowed.
REF / Refused / not used at UD
TER / Terminated / not used at UD
TRA / Transfer / not used at UD
WTH / Withdrawn / not used at UD
Project Status
UOD_PRJ_VW
A / Approved
B / Budgeted
C / Closed
F / Forecasted
H / Hold
I / In Service
O / Open
P / Proposed
Z / Frozen
Proposal Status
UOD_PRP_ATRB_VW / Description
ACP / Accepted Award / UD has accepted all contract terms & conditions.
APR / Institution Approved / System assigned after UD web approvals are complete
AWD / Awarded / System assigned when the Generate Award Process runs
AWP / Awarded; Pending / not used at UD
DEC / Declined by Sponsor / not used at UD (Not Funded status is used)
DIS / Discontinued / not used at UD
DRF / Draft / Default initial status or when proposal was converted from GMS
NOT / Not Funded / Proposal was rejected by the sponsor.
PEF / Pending Funding / not used at UD
PEN / Pending Approval / System assigned when a proposal is submitted to a sponsor using the “Submit Proposal” menu pages.
REF / Refused by Institution / Refused internally by UD prior to submission to a sponsor.
WIT / Withdrawn / UD has notified sponsor that the proposal is withdrawn upon decision of the PI.

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Handout 1 Important Codes.doc 10/7/2018