University of Melbourne Student Union

Minutes of the Disability Committee

Meeting 7

CONFIRMED Minutes

24th of September 2015 at 1:15
Meeting petitioned by Alston Chu, Adam Papley and Jess Kapuscinski-Evans

Location: Office Bearer Space, Union House

  1. Procedural Matters
  2. Election of Chair

Motion 1: That Sasha Chong be elected Chair

Mover: SusannahSeconder: Alston

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

1.2.Acknowledgement of Indigenous Owners
So Acknowledged

1.3.Attendance
Alston, Adam, Jess, Susannah, Sasha, and Adriana via phone call.

1.4.Apologies
Fraser Jones
Ezgi Bridger

1.5.Proxies

1.6.Membership
Jarrod Allen formally terminated, currently looking for new committee member.

1.7.Adoption of Agenda

Motion 2: That the Agenda as presented be adopted

Mover: SashaSeconder:

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

  1. Confirmation of Previous Minutes

Motion 3: to confirm the previous minutes of (16th/07/2015) as a true and accurate record.

Mover: AlstonSeconder: Adriana

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

  1. Matters Arising from the Minutes
  2. Correspondence
  1. General Secretary Hana Dalton and President Rachel Withers messaged Susannah and me about possibly transferring any spare funds from our department into the Whole of Union fund. There was a big misunderstanding whereby Susannah and I thought the situation was more dire than it actually was, and tried to scrounge up $2000 to send to council. As it stands, our expenditure for this year is estimated to be $17,500 (out of $20,000), but we are still awaiting for the financial report for August. After meeting with Rachel and Hana, it was clear that they had severely underestimated our expenditure as the last financial report from July stated we had only spent just over $7,000 (before taking into account the expenses from the Auslan classes). We will probably not be approached to donate to Whole of Union fund again.
  2. Sarina Murray, one of the Comedy Festival organisers approached us and asked if we would be able to fund some interpreters or other access needs. I am waiting for Susannah to return next week to discuss an appropriate amount with her.
  1. Office Bearers’ Reports

•Susannah on leave, Sasha very stressed (but still dealing), as a result the department has been running at a reduced capacity.

•Auslan classes coming to a close, it seemed very successful and everyone got a lot out of it. There was a lot of positive feedback from the class.

•We have had to postpone our ICan event due to scheduling conflicts but hopefully will be able to have it be a closing event.

Motion 4: To approve and accept the Office Bearers Reports (and recommendations)

Mover: AlstonSeconder: Jess

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

  1. Other Reports
  2. Motions without notice

Motion 5: To pass a further $2,640 for another Auslan class from budget line special projects and events.

Mover: AdrianaSeconder: Susannah

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

Last meeting we only passed enough to pay for 3 classes, when we eventually ended up running 4.

Motion 6: To declare a conflict of interest, acknowledging that Laura Gordon is in fact Susannah Gordon’s sister and the Disabilities committee still announces Laura’s entry as the winning entry.

Mover: AlstonSeconder: Jess

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

The prize money cannot be transferred until a conflict of interest is declared.

Motion 7: To pay $30 to AV Melbourne for hire of the projector from budget line Special Projects and events.

Mover: SashaSeconder:

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

The one day fee for hiring a projector from AV Melbourne is $54.55, but because we are internal to Unimelb they gave it to us for $30.

Motion 8: To pay $150 to Scouts for hire of a projector for 5 weeks from budget line Special Projects and events. We also declare a conflict of interest, as we accessed the projector through our friend in Scouts, Ryan Muldoon. The committee acknowledges this conflict of interest and still wishes to pass the money.

Mover: SusannahhSeconder: Alston

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

We managed to find a projector for hire from Scouts for most of the classes.

Motion 9: To pay up to $60 a fortnight for catering towards Disabilities collective

Mover:SashaSeconder:

CARRIED/NOT CARRIED/CARRIED WITHOUT DISSENT

I realised we had only passed money for catering for first semester.

  1. Other Business
    Discussion of Comedy Festival request:
    - committee tentatively happy to offer some money for accessibility needs once a number of questions about their budget and the amount being spent on accessibility have been answered. Susannah and Sasha will contact Sarina and report back next meeting.
  2. Next Meeting
    Proposed time: Tuesday the 6th of October at midday.
  3. Close

Meeting closed at: 1:50 PM

Certified by Chair: Sasha Chong.

Signed:Cheryllyn ChongDated: 24/09/2015

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