Optimist Club of Herndon, VABoard Meeting
Herndon Police Department (HPD) Community Room
Tuesday, July 8, 2014
Attendees – Board Members (10 of 12):
-Alicia Amico, Sports League Director – HOYC
-Eric Cooksey, Sports League Director – HOYTB
-John DeYoung, Civic Programs Director
-Jim Emery, Sports League Director – HRYFH
-Mark Hughes, Sports League Director – HRYL
-Jasmine Faubert, Secretary/Treasurer
-Nichole Lopes, Sports League Director – HORFC
-James Passmore, President
-Terry Petty, Sports League Director – HOYF
-Eileen Villegas, Sports League Director – HONFL
Attendees – Other:
-Jason Lynch, Treasurer – HRYL
Meeting Topics
- Sports Programs
- Reviewed Fall 2014 season budgets
- Tackle Football (Terry Petty) – approved budget, including following expenditures over $5,000
- Field/Facility Improvements (turf field loan payments) $10,000
- Official and Referee Fees $5,000
- Player Equipment $6,000
- Player Uniforms $5,100
- Cheerleading (Alicia Amico) – approved budget; no expenditure categories over $5,000
- Lacrosse (Mark Hughes) – approved budget; no expenditure categories over $5,000
- Field Hockey (Jim Emery) – approved budget; no expenditure categories over $5,000
- Baseball – no action needed – no changes to 2014 budget approved in February
- Accident and Liability Insurance
- NewHOC Policy for Accident and Liability Insurance – approved provided editorial changes presented by John DeYoung are incorporated
- Effective date of new policy is immediately; registrations currently open must be updated as soon as possible
- Civic Programs
- National Night Out (August) – approved maximum expenditure of $400 for event expenses
- Herndon Homecoming Parade (October) – agreed to support event using our web site, volunteers, and funds, but not lead/manage event
- South Lakes Homecoming Parade (October) – delegated decision to participate to HRYL and HRYFH
- Status of AAAA Storage used by civic/sports programs – agreed to vacate rented unit by end of July
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