Position: Leave Coordinator
Department: Human Resources
Reports To: Director of Total Rewards and Technology
Direct Reports: None
Type: Non-Exempt
POSITION SUMMARY: The position serves as the subject matter expert for leave administration and is responsible for administering all leaves of absence and related ADA-interactive processes in accordance with all company policy and local, state and federal guidelines. Responsible for handling Worker’s Compensation claims by obtaining the necessary documentation and processing claims in accordance to state, federal laws and company policies and procedures.
ESSENTIAL FUNCTIONS OF THE POSITION INCLUDE, BUT ARE NOT LIMITED TO:
-Responsible for communicating leave policies and procedures and assisting employees and managers through the leave of absence process. Provide guidance and education to managers, employees, and HR representatives in the areas of LOA, FMLA, ADA, short/long term disability and Worker’s Comp
-Responds to phone, email and in-person inquiries from employees, HR representatives, and managers and coordinates with all applicable parties to administer FMLA, state mandated leaves, and company specific leaves
-Determines leave eligibility and leave type based on state and federal law; as well as company policy and reviews associated medical certifications
-Provides timely and required communication and materials to employees at the leave’s commencement and throughout the duration of the leave (leave designation notices, medical certifications, letters, forms and required policies, etc.)
-Conducts all necessary follow up with management and employees with respect to available leave, leave status and updates, pay & benefits, work restrictions, and required forms. Collaborates with HR representatives and managers to facilitate employees returning to work on-time, utilizing the ADA interactive process when necessary.
-Certifies and tracks LOA usage to ensure that employees do not exceed the amount of allotted time
-Creates/updates leave of absence records in HRIS system and maintains confidential hard copy files with LOA-specific documents
-Calculates benefit premiums due and monitors payment and/or benefit deductions; sends late payment notices
-Coordinates pay with company-paid sick/short term disability, state disability programs and other disability plans and works cross-functionally with Payroll to Ensure employees are paid correctly
-Stays current on laws, case law, regulations and legal precedents relating to leaves; and ADA and updates leave policies and procedures as necessary
-Conducts training for new managers and supervisors
-Prepares statistical and leave trend reports
-Obtain all necessary documentation and manage any corresponding Workers Comp claims. Keep management and Risk management informed during the Worker’s Comp process
-Maintain OSHA log
-Performs other duties and special projects, as assigned
08/07/2017- Leave Coordinator - Page 1 of 2
EDUCATION/REQUIREMENTS:
-High school diploma required; Bachelor’s degree preferred
-PHR certificate from SHRM/HRCI preferred
-Proof of eligibility to work in the United States
-Maintain a professional, neat and well-groomed appearance adhering to Company standards
-Able to obtain necessary work cards for the position
WORKING KNOWLEDGE REQUIREMENTS:
-Minimum of three (3) or more years of experience administering leaves in a high-volume, multi-state environment
-Strong knowledge and understanding of federal and state leave laws; as well as, ADA and the interactive process
-Working familiarity with employee benefits as they relate to leaves of absence, including short/long term disability, COBRA, state disability
-HRIS experience with Workday is preferred
-Proficient in Windows MS Office