1 / File Size Envelopes 12” x 16” 700 Nos
One plastic attached (Button Type) and thread one plasticon the flap
& attachment on the envelop to close the envelops so that paper
etc may not spillout.
Sample of plastic attachment can be seen in the purchase section
Tender document for allied printing machines
Last date of collecting tender document15/9/2006
Last date of submission of tender18/9/2006 by 2.30 PM
Date of opening of bids18/9/2006 at 3.00PM
NATIONAL INSTITUTE OF SCIENCE COMMUNICATION AND
INFORMATION RESOURCES (NISCAIR)
(COUNCIL OF SCIENTIFIC & INDUSTRIAL RESEARCH)
DR K S KRISHNAN MARG, NEW DELHI 110012
QUOTATION FORM FOR LOCAL AMC PROVIDER
Ref. NoDated:
From:
The Director
National Institute of Science Communication & Information Resources
To
M/s......
......
......
Sub. : AMC for Allied Printing Machine/Equipment
Dear Sirs,
We are interested in the following items:
S.No. /Nomenclature
/ Specifications & Number of machines/ equipments. / Rate1. / Annual Maintenance Contract for Allied Printing Machines at NISCAIR Premises (Ground Floor: Printing Section). / Please refer Annexure-A / Quote in Annexure-B
Please send your quotations valid for 90 (ninety) days in sealed cover so as to reach this office on or before 18/9/2006 by 2.30 PM and the same will be opened on the same day at 3.00 PM at pusa office. While submitting quotations kindly take care of the following:
(i)The rate of Sales/Service Tax should be clearly indicated wherever applicable (Form C or D not applicable).
(ii)The quotations will be opened in the presence of the representatives, if any of the quoting firms on the date and time mentioned above.
(iii)The acceptance of the quotation will rest with the Director, NISCAIR, who does not bind himself to accept the lowest quotation and reserves the right to reject or partially accept any or all the quotations received without assigning any reason.
(iv)In case you are not in a position to send your quotations this time, please state so, failing which your name is liable to be removed from our mailing list.
The quotations are liable to be cancelled, if any of the above conditions are not complied with.
Yours faithfully,
STORES & PURCHASE OFFICER
SPECIAL TERMS
1. Corrupt or Fraudulent Practices
(i)Bidders & Suppliers shall observe the highest standard of ethics during the procurement and execution of the contract.
(ii)NISCAIR will reject a proposal for award if it determines that the Bidder recommended for award has engaged in corrupt or fraudulent practices in competing for the contract in question.
(iii)NISCAIR will declare a firm ineligible, either indefinitely or for a stated period of time, to be awarded a contract if it at any time determines that the firm has engaged in corrupt or fraudulent practices in competing for this bid, or in executing the contract.
2. Terms for Maintenance of Machines
(i)All the components required to be replaced, should be of manufacturer’s make
or of equivalent standard quality.
(ii)The breakdown maintenance call shall have to be attended within four hours and the machine will have to be set functional within twenty four hours failing which the firm has to arrange for the alternative system till it is repaired.
(iii)In case, if the above condition is not complied with, a penalty @ Rs.50/- per day per machine will be levied on the bidder/contractor. The amount of penalty will be recovered from the bill(s) submitted by the contractor.
3. General Terms & Condition of the Contract:
(a)Rates should be quoted for Annual Maintenance Contract for individual machinery/equipment on per call basis per day per machine/equipment as per format in Annexure B.
(b)The AMC of allied machines will be awarded to the firm whose quoted rates are found to be over all lowest.
(c)On completion of the AMC period, if NISCAIR decides, Annual Maintenance Contract (AMC) may be extended up to the next 2 years renewable every year.
(d)The quality of Services will be reviewed after every 3 months and payment will be made only when the services are found to be satisfactory as per the terms and conditions of this contract.
(e)If at any stage, the service of the firm to whom the contract is awarded, is found not satisfactory, The Director, NISCAIR, reserves the right to terminate the contract with IMMEDIATE effect without assigning any reasons.
(f)The bidder should have their office with at least two telephone numbers.
(g)The bidder will bring their own tools for carrying out repair work at site.
(h)No freight or cartage will be paid for bringing the parts to NISCAIR
(i)No to and fro cartage will be paid for repairing the Parts at their workshop.
(j)If there is any discrepancy between the price quoted in figures & words, whichever of the two is higher shall be taken as bid price.
(k)The number of machinery/equipment available for AMC are shown in Annexure-A
(l)Bidder should quote their rates in Annexure-B only.
4. Acceptance Certificate:
The Vendor will test all the machines offered to him by NISCAIR for AMC and give his acceptance to provide services under AMC based on their proper functioning.
5. Nodal Group:
A Nodal group of NISCAIR employees will be formed to supervise the AMC Services provided under AMC Contract.
6. Payment Conditions:
The payment will be made on quarterly basis. Payment for call attended in each quarter will be made after rendering satisfactory (AMC) services.
Annexure - A
Machinery and Equipment available for AMC in NISCAIR Machinery and Equipment available in NISCAIR for AMC.Machinery and Equipment available in NISCAIR for AMC.Machinery and Equipment available in NISCAIR for AMC.Machinery and Equipment available in NISCAIR for AMC.Machinery and Equipment available in NISCAIR for AMC.Machinery and Equipment available in NISCAIR for AMC.Machinery and Equipment available in NISCAIR for AMC.Machinery and Equipment available in NISCAIR for AMC.
Sl. No. /Name of Machine/Equipment
/ Number of Machines / Year of Purchase1. / Roller Washing Machine / Two / 1998, 2004
2. / Paper Cutting Machine(s)
(i)Original Perfecta SEY 115 - 42”
(ii) PIVANO – 32” / Two / 1975
1979
3. / Folding Machine JEB Polygraph / One / 1978
4. / Station Gathering Machine
VEB Polygraph / One / 1978
5. / Wire Stapling Machine(s) / Two / 1975 & 1976
6. / Danagraph 902A: Process Camera (Size 20” x 24”) / One / 1985
7. / Contact Box (Size 20” x 24”) / One / 1994
8. /
Servo Stabilizer 15 KVAVener 7
/ Three / 1992,1994 &19959. / Cybex Stabilizer 10 KVA / One / 2000
10 / Trolley / Two / 2003
Annexure - B
FINANCIAL BID
Quote your rates for the following:
Sl. No. / Name of Machine/Equipment / Rate on per call basis per Machine/ Equipment1. / Roller Washing Machine
2. /
Paper Cutting Machine
3. / Folding Machine JEB Polygraph4. / Station Gathering Machine VEB Polygraph
5. / Wire Stapling Machine
6. / Danagraph 902A: Process Camera (Size 20” x 24”)
7. / Contact Box (Size 20” x 24”)
8. / Servo Stabilizer 15 KVA
Vener 7
9. / Cybex Stabilizer 10 KVA
10 / Trolley
Note:
All the spare parts/items to be used for the Allied Printing Machines should be manufacturer make or equivalent quality compatible with each other and other standard equipments.
Signature………….…………………………..
Name………………………………………
Office Address………………………………………
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Phone Nos. : .…………………………………….
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