Quarry Road Allotments Association

Minutes of Quarry Road Allotments Association meeting held on

Tues. 29th July 2008 at The Sportsman, Eaglescliffe, 6:30pm

Present:

Unal Metti, Tim Place, Richard Carr, Helen Wright, John Chambers

Apologies for absence:

None

Minutes of the last meeting

Minutes of the last meeting held on 8th July ’08 were taken as read, confirmed and signed as a true record.

Matters Arising:

  1. Update on lease agreement
  1. Unal reported that a reduction in fees for the lease of allotments has been agreed by SBC for the next 5 years. The new lease agreement is presently being drawn up by SBC legal dept.
  1. Public liability insurance – it was agreed to join NSALG, National Society of Allotments and Leisure Gardeners, as they have provided best insurance quote.

Insurance to be arranged from 1st Sept. ’08 in preparation for new lease being signed.

Risk assessment was also discussed, H. Wright to contact John Doherty, from Preston Lane Allotments, to see what theirs contains, and if we could make use of a similar one. John Chambers also provided information so we can compare.

Unal to contact Preston Parish Council to ask for a copy of their most recent risk assessment and to obtain information regarding rents, water bills, receipts so we can aim for a smooth handover!

  1. No.8 plot
  1. Clearing the site – notice has been displayed and some

work begun.

  1. Play/Church groups- have shown interest and seem willing

to take on the plot. Unal to confirm.

  1. Membership to NSALG – Agreed that Quarry Road Allotments

Association would join in order to receive cheaper

Insurance, legal support if needed, free advice and future

seed provision if required.

  1. Brick Building – Unal to contact Mike Bowron, Preston Park

Development Officer, stating that the association

would be interested in using the building for

storage and asking what repairs they would be

willing to do first. Also to invite him to future

meeting for informal discussion.

  1. Any other business
  1. Grant applications – H. Wright to seek advice from

other local allotment groups regarding what grants are

available.

ii. Container/ office storage shed – Unal to check availability

in addition, siting of it near main gate.

  1. Empty plots – more control over these once handover

from Preston Parish has taken place. Weed control to try

and be kept.

  1. Mares tail – Unal to contact SBC and seek advice regarding control of this major weed.

Meeting closed – 8:30pm

Next meeting – Tuesday 9th Sept. ‘08, 6:30pm, The Sportsman.