TOWN OF GREEN MOUNTAIN FALLS
REGULAR BOARD OF TRUSTEE MEETING
May 16, 2017 – 7:00 pm
MEETING MINUTES
Work Session -Personnel Policies 6pm-7pm
Board Members Present Board members absent
Mayor Jane Newberry Trustee Cook
Trustee David Pearlman Town Attorney
Trustee Michael Butts Absent
Trustee Cameron Thorne Public Works
Trustee Tyler Stevens RJ Viers
Trustee Chris Quinn
Town Manager/Clerk Marshal’s Dept.
Verla Bruner Virgil Hodges
Deputy Town Clerk
Absent-Renee Price
1. Call to Order/Roll Call/Pledge of Allegiance
Mayor Newberry called the regular Board of Trustee meeting to order at 7:01 p.m.
The Pledge of Allegiance was led by Trustee Thorne.
2. Additions, Deletions, or Corrections to the Agenda
The Agenda was amended as follows:
Add New 4c. Project Asset- Capital Project Plan.
4d. El Paso County Department of Housing and Urban Development letter
Delete a.F & D International Todd Ficken and Gary Florence (Consulting firm for new Fire Dept.)
Correction: Executive Session: C.R.S. 24-6-402(e) Determining positions relative to matters that may be subject to negotiations developing strategy for negotiations and instructing negotiators Should be C.R.S 24-6-402 (f) Personnel discussions
Mayor Newberry made amotion to approve corrected agenda All Aye! Motion carried unanimously!
3.Consent Agenda
Approve Board of Trustee Meeting Minutes for May 2, 2017, Bring into Record
Approved PC Minutes- No Meeting
Approve Bills Payable Run from May 3, 2017 - May 15, 2017 = $7338.57
A motion was made to approve the Consent Agenda as submitted M/S Newberry/Thorne Second. All Aye! Motion carried unanimously!
4. New Business
a. Discussion on pool rates policies, food, opening dates and lifeguard pay rates.
Mayor Newberry read the 2016 rates and times, additionally, discussed raising the rates due to revenue not meeting the needs. Trustee Pearlman asked about changing hours, and a lively discussion on rates ensued. Citizen Mr. Patron spoke from theaudience about rates and the citizens having an option after Woodland Park opens the new Aquatic Center, but it feels that “We cannot keep losing money.” Mayor Newberry turned thediscussion back to opening and closing times, thediscussion then turned to adding more lifeguards and the pay we would offer, followed by comments on minimum wage, lifeguard hours and responsibilities. Multiple Trustees began discussing on how much we would offer and to which Lifeguards. Trustee Butts recused himself from the discussion.
Mary Newberry brought up the discussion between her and Verla about the possibility of bringing in vending machines, which will reduce the lifeguards having to stock, sell and manage the food.
Discussion returned to pool rate increase and what those prices would be.
A long, lively discussion began on the pay raise again for the lifeguards; Mayor Newberry then chose to break the subjects into three smaller discussions to streamline to process. The first would be on pool rates, dates and times.
The first motion to be proposed would be the pool rates and dates and times for pool opening and closing. Mayor Newberry made a motion to approve the rate changes and the dates and times to; Opening day June 10th closing day August 20th and open times being daily 9 to 6 with the first hour being lap swim.
A motion was made by Mayor Newberry approved the updated opening days, and closing dates Trustee Stevens M/S All Aye! Motion carried unanimously!
A Motion was made by Mayor Newberry to approve the updated rates for swim: Senior would be $5, adults $6, one swim $6, 5 swim $30, 10 swim $50, 15 swim $78,20 swim $102, individual passes would be $125, individual passes plus one would be $150, Family passes would be $200
Trustee Thorne seconded the motion
Four Ayes
Two Nays-- Trustees Pearlman and Quinn
Motion passed.
A Motion was made by Mayor Newberry to approve the Pay Rates for Lifeguards
Trustee Butts Recused himself
Pay Rate change proposal
Returning Head lifeguard $10.05 hr.
Head Guard (Non-returning) $9.80
Returning guards $9.55
New guards $9.30
Trustee Stevens seconded the motion
Two Ayes: Mayor Newberry and Trustee Stevens
Two Nays: Trustees Pearlman, Thorne
Tied vote; Motion does not pass
Second Motion for Pay Rate change proposal
Returning Head Guard $ 9.50
Head Guard (Non-returning) $ 9.30
Returning guards $9.30
New guards $9.30
Mayor Newberry seconded motion
One Aye: Trustee Throne
Four Nays: Mayor Newberry, Trustees Quinn, Pearlman, and Stevens
Four Nays to one Aye; Motion does not pass
Third Motion for pay Rate change proposal
Guards $9.40
Head Guard $9.80
Mayor Newberry Seconded Motion
One Aye: Trustee Quinn
Four Nays: Mayor Newberry, Trustees Pearlman, Stevens and Thorne
Four Nays to one Aye; Motion does not pass.
Citizen, Mrs. Patron from the audience spoke about the lifeguards being local and how it is convenient for them and paid of $9.30 which is minimum wage should be sufficient for them to be able to purchase whatever their needs would be over a summer.
Mayor Newberry made a motion to table the Pay Rate Change Proposal until the next meeting, and in the meantime, the Board and staff will crunch some numbers to see what the offset needs to be.
b. Reserve officer program presentation Verla Bruner- Marshal Hodges
Verla spoke about the Reserve Officer program set up by Marshal Hodges, explained what the Town would gain and the cost involved, Including, insurance cost, uniforms, and onboarding. Verla commented on the Field Training Policy and added Community value. Additionally, Verla gave handouts to all Trustees and Mayor Newberry regarding the Field Training Policies, Colorado State Statute on Reserve Officers and descriptions of level 1 and level 2 Officers.
Then, Marshal Hodges spoke, discussed in more detail the expectations for the Reserve officers the hiring policies and finally added information on his background.
New 4c. Project Asset- Capital Project Plan
Trustees Butts discussed the Capital Project Asset Plan. Trustee Thorne briefly spoke about the Government Finance Office (GFO) recommends two months Reserves. Trustee Butts stated using that figure we have a $190,000 and excess funds. Trustee Butts states, although this is a lot of money it is due to lack of labor cost in the previous year and should not be seen as something that will occur annually.
Trustee Butts states that the Town of Green Mountain Falls has some Capital Improvement plans and projects and in the 2017 budget $30,000 has been put into a CIP fund. Additionally, we also would like to start to build out an asset replacement program.
Trustee Butts spoke about the audit from 2016 from CIRSA the number of smaller projects that need to be done at Town Hall including secondary door, smoke alarm and other small projects and also Re -Keying the town for about $1,000. Trustee Butts proposes putting $15,000 into a Capital Improvement Plan for the previously mentioned projects.
A discussion ensued between Trustees, citizens and staff regarding Public Works need and the cost of fulfilling these needs. Three of the options mentioned;
1) Renting/Leasing water truck at a cost us about $3,000 per application, it limits the number of applications that we can do.
2) To buy a water truck, water at the roads ourselves and then pay at an application rate for the Mag Chloride to be put down.
3) Is to purchase a water truck and also a chemical truck or a trailer to do our water and MAG chloride.
Trusty Butts mentions having an engineering group or CDOT come and inspect our bridges to see where they are in their life cycle. Verla saysthat the Engineering Group, Benesch who did our last Bridge inspection in January of 2017 has been contacted. RJ the Public Works Supervisor has taken photos, the photos have been sent to Mr. Mark Hamouz of Benesch; he will be giving us a bid on what a thorough inspection of all of our bridges would be, hopefully by the end of this week or beginning of next.
Trustee Butts suggests that going on a Town Walk with the Planning Commission, Board of Trustees, Staff and also citizens might be a good idea.This walk would help to give a better understanding of what kind of assets we have, their life cycles and how the tour might be a good way to get the conversation started, so people understand what we are discussing when the Board talks about asset replacement.
Trustee Stevens spoke up, discussed concerned with having a plan to spend the Reserves all in one Fell Swoop that he would prefer to see a longer term strategic plan.
Board of Trustees and Mayor Newberry decided to ask the Planning Commission if they could push back their May 23rd a meeting from 6:30 p.m. to 7 p.m., to facilitate the ability to have a Town Walk with them, citizens staff and Board of Trustees.
4d. El Paso County Department of Housing and Urban Development letter
Mayor Newberry starts adiscussion about the El Paso County Department of Housing and Urban Development letter she received, in regards to the community block grant availability, that the Department of Housing and Urban Development is going to designate El Paso County as an urban community.
Mayor Newberry discusses the details of the HUD grant,and how it will affect Green Mountain Falls. Although we do not qualify for any of the housing monies we do qualify for the ADA accessibility issues, for example, our new fishing pier at the lakefront project. Mayor Newberry asks for support, and that she will be signing the letter to continue tobe a part of this program.
Trustee Butts makes a motion to direct Mayor Newberry to sign the letter from the Department of Housing and Urban Development to continue our involvement.
Trustees Stevens seconds the motion, all Trustees State Aye! Motion passed unanimously!
5.Old Business
Short term Rental ordinance proposal has been placed on website
P-Card update; Verla states that the application process for the p-card is almost complete, she will drive to Denver next week to go to the state archives to get our original Articles of Incorporation to make the application packet complete.
Comp plan update: Trustee Stevens asked if we have any updates on It, Verla states that she will be speaking with Anne Miller from Dola on Thursday, May 18th about a 50% matching Grant
Donation for Mr. Bratton it is on hold until Lake Project plan is complete or decision has been made on use.
6. PUBLIC INPUT – 3 Minutes Per Speaker
Miss Lana spoke reminding everybody about the potluck at the Sally Bush Community Center Sunday, May 23rd in honor of the new staff of Green Mountain Falls.
Speaker Rex Williams with PPRTA spoke about concerns with a “particular government entity.”
7. Reports
Trustee Pearlman- None
Mayor Pro Tem Cameron Thorne- Mentioned that there was a work session that evening at 6pm in regards to procedures with code updates
Mayor Newberry-She will be presenting on the 23rd for the Fishing is Fun Grant.
Trustee Stevens- Reports that PPRTA will be going back to the voters in regards to excess monies being used for possibly I-25 being widened
Trustee Butts- None
Trustee Quinn -None
Verla Bruner-Cirsa audit update, Dola meeting update, Website updated on CML meeting legislative session, PPRTA pamphlet, Staff training update, Marshal Hodges being sworn in.
RJ-Locksmith came and counted and will be giving a bid on re-keying all building in town.
RJ also mention about the key custody plan that we have in place
Additionally, spoke briefly about his Pool Academy training.
RJ also briefly spoke about cold patch and about the weather being hinder some of the time that he has been able to fix potholes
Marshal-Marshal has asked for a bid for a Trinity Lock to be put on his west side door, this will help facilitate them other jurisdictions to be able to enter into the Marshal’s able to use the facilities, write reports, drink a little coffee and warm up a bit during the winter months. This will be a two-fold positive for the town we will have more marked police driving through, and it is also a thank you for when they stepped in when we had no policing in town. Marshall also discussed the server for his office to be adjusted so that he can have communication between the Marshal's office and the Town Hall. Additionally, Marshall mentioned that during our lack of policing last year we were designated and lost our FBI intergovernmental agreement and he has begun the process of us receiving that again, and should be done shortly. Marshal also mentions about the bank robbery in Woodland Park, and that the elementary school here in GMF was not informed of what was going on. He has recently spoken to Commander in Colorado Springs about what happened wit the breakdown in communication he also spoke to Officer Goings at the school resource office in Woodland Park and has received directions on how to receive Communications in a more effective manner so that he can disseminate it to our citizens.
Citizen Patron mentions from the audience about the unmarked police car, and if we are going to have our unmarked vehicle marked?Marshal mentions that we have one of the vehicles with a dog cage in the back, and the money that it might cost to have it removed, and seats put it back in would be expensive. Marshal also mentions that the Sheriff of Colorado Springs has offered an Impala to use, although very kind of him to offer that type of vehicle would not work on GMF, due to our Mountain roads, we thank him for the offer.
8. The motion called for an Executive Session; Trustee Thorne seconded it all AYES vote is unanimous motion passed! Mayor Newberry invited Town Manager Verla Bruner, Public Works supervisor, RJ Viers and Marshal Virgil Hodges to attend. Citizens left, and council door closed.
9. Adjourned at 10:05pm
Mayor Jane Newberry______
Renee Price Deputy Town Clerk______