MERIDEN-NEW BRITAIN-BERLIN YMCA

POSITION DESCRIPTION

Job Title: Accounts Payable Coordinator

Accountable To: CFO

General Function:

Under the supervision of the CFO and in accordance with established YMCA policies and procedures, the Accounts Payable Coordinator will maintain the disbursement records of the Association and be of general assistance to the CFO.

Nature and Scope of the Position:

The incumbent must bring to the position a general background in bookkeeping to adequately maintain financial records of the Meriden-New Britain-Berlin YMCA. The incumbent must be in sympathy with the Purpose, goals and objectives of the Association. This person must have the ability to work in harmony with others. The human relation factors in this position are important; however, accuracy, objectivity and systematic methods of work and technical competence are of primary importance.

Job Segments:

Essential Duties and Responsibilities:

  1. Responsible for all accounting work necessary to insure accounts payable are processed in a timely and efficient manner.
  2. Resolve invoice and un-vouchered receipt discrepancies.
  3. Ensure vouchers are coded to the correct general ledger codes.
  4. Prepare and Process Weekly Payments.
  5. Maintain vendor records.
  6. Review and audit expense reports.
  7. Responsible for Use tax and submissions.
  8. Work to drive process improvements in other accounting operation functions as assigned.
  9. Manages petty cash.
  10. Responsible for outside organization reconciliation – pass thru
  11. Prepares manual checks as needed.
  12. Serves as payroll back – up person.
  13. Serves as cash reconciliation back-up person.
  14. Work closely with outside auditors.
  15. Assists with fundraising activities and special events.
  16. Performs other duties that may be necessary for efficient functioning of the department.

Qualifications:

Minimum:

Education & Experience:

  1. Associates degree in Accounting with specifically relevant work experience. Three or more years working with accounts payable preferable in a Non–Profit organization.

Skills:

  1. Must demonstrate ability to work cooperatively and collaboratively as part of an Accounting team.
  2. Strong accounting aptitude.
  3. Strong work ethic.
  4. Organization and prioritization skills.
  5. Attention to detail.
  6. Confidentiality.
  7. Strong independent problem solving skills.
  8. Effective written and verbal communication skills.
  9. Ability to work with Microsoft Excel spreadsheets and Microsoft Office environment.
  10. Ability to be productive with assigned accounting tasks.
  11. Ability to be an effective team player.

Preferred:

  1. Experience with Daxko Operations and Daxko Accounting.

Mission Advancement: Accepts and demonstrates the Y’s values. Demonstrates a desire to serve others and fulfill community needs. Recruits volunteers and build effective, supportive working relationships with them.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view, and remains calm in challenging situations. Listens for understanding and meaning; speaks and writes effectively. Takes initiative to assist in developing others.

Operational Effectiveness: Makes sound judgements, and transfers learning from one situation to another. Embraces new approaches and discovers ideas to create a better member experience.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness to change, and seeks opportunities in the change process. Accurately assesses personal feelings, strengths and limitations and how they impact relationships. Has the functional and technical knowledge and skills required to perform well; uses the best practices and demonstrates up-to-date knowledge and skills in technology.

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