NOTICE OF MEETING

TML Intergovernmental Risk Pool

Board of Trustees Meeting

Embassy Suites Riverwalk – Majestic A

125 E Houston St

San Antonio, TX 78205

July 18 (3:00 PM) & 19 (7:30 AM), 2014

AGENDA

  1. Roll call and excused absences (Tab 1)
  1. 3 p.m. Friday –Staff presentation of the Proposed 2014-15 Budget. Committee meetings will begin at 3:30 p.m.
  1. Consideration of Minutes of April 26, 2014 Meeting at Courtyard Marriot, Allen (Tab 2)
  1. Nominations Committee (4:30 PM)
  1. Election of Committee Chair
  1. Consideration of minutes of July 19, 2013 committee meeting (Tab 3)
  1. Review Board Election Process (Tab 4)
  1. Consideration of nominations for Places 1-4 for the 2014 election for six year terms beginning October 1, 2014
  1. Consideration of the nomination and appointment of non-member Trustee for a six year term to Place 5, beginning October 1, 2014
  1. Consideration of the qualification of the Vice-Chair to be elevated to Chair as of October 1, 2014
  1. Consideration of the nomination and election of Vice-Chair to take office on October 1, 2014

5.Finance and Information Technology Committee

  1. Consideration of minutes of April 25, 2014 committee meeting (Tab 5)
  1. Review of the May 31, 2014 (8-month) Financial Statements (Tab 6)
  1. Review of the May 31, 2014 (8-month) Investment Report and report by Bank of America. (Tab 7)
  1. Consideration of adopting Employee Health Care Plans through TML MultiState IEBP (Tab 8)
  1. Consideration of Transfer to Fund the Texas Municipal Retirement System (TMRS) Unfunded Liability (Tab 9)
  1. Consideration of Proposed Budget for 2014-15 (separate document)including:

(1)Adopting salary schedule for 2014-15

(2)Authorization for Executive Director to transfer funds within budgets

(3)Authorization for Executive Director to make necessary changes in personnel that are not budgeted if growth in new members or added functions warrant the need for such changes

  1. Consideration of Board approval for the purchase of Fleet Vehicles (Tab 10)
  1. Report on Progress for IT Road Map (to include Guidewire Claims Center Implementation Update) (Tab 11)
  1. Consideration of recommendation to release a RFP for Finance/Accounting and Human Resources Software (Tab 12)
  1. Information Technology report on status of hardware and software updates to the computer systems (Tab13)*

6.Underwriting and Claims Committee

  1. Consideration of minutes of April 25, 2014 committee meeting (Tab14)
  1. Report regarding Final Property Reinsurance Program for May 1, 2014 to May 1, 2015 (Tab15)
  2. Consideration of Continued Participation with NLC Mutual Insurance Company for Liability Aggregate Stop Loss Coverage (Tab 16)
  1. Consideration of Independent Adjusting Firms Handling TMLIRP Claims (Tab 17)
  1. Guidewire Claims Center Implementation Update (Tab11) (Finance and Information Technology to Report)
  1. Significant Cases and Legal Developments impacting the Pool (Tab18)
  1. Liability & Property Claims Report on claims that have reserves exceeding $150,000 and consideration of settlement authority in excess of $500,000(Tab 19)
  1. Workers’ Compensation Claims Report, including (1) claims that have reserves exceeding $150,000, (2) fatality claims, (3) presumption claims, and (4) catastrophic losses(Tab20)
  1. Underwriting Report on underwriting results, loss ratios, and theQuarterly Report by Victor O. Schinnerer & Company, Inc. regarding revenues received and contract activities (Tab21)*
  1. Loss Prevention Report on member surveys, training, and property valuations conducted (Tab 22)*
  1. Subrogation Report (Tab 23)*

7.General Counsel’s Report (Tab 24)

  1. Legislative Update on activities relating to the Texas Legislature since the previous Board meeting

8.Comments by Ex-officio Members from and to TML and Employee Benefits Boards

9.Executive Committee Report

  1. Consideration of adoption of Final Target Equity Policy and PriceWaterhouseCoopers Report (Tab 25)
  1. Consideration of adopting policies related to committee assignments and appointments to fill vacancies on the Board (Tab 26).
  1. Consideration of new contracts with legislative consultants (Tab 27)
  1. Planning Initiatives Update, including Classification and Compensation Plan Consulting (Tab 28)
  1. Status of lawsuits in which the Pool is a Party (Tab 29)
  1. Personnel Report identifying employment changes (Tab 30)*
  1. Executive Department Report (Tab 31)*

10.Meeting Schedule and Board Continuing Education (TabA)

  1. Select a location for the July 22-23, 2016 Meeting

11.Adjournment

*Reports that will not be verbally presented to the Board unless there are questions or a specific need to address an item within the report.

All meetings of the Texas Municipal League Intergovernmental Risk Pool are open to the public. However, the Pool reserves the right to recess into Executive Session on any matter set forth on this agenda which qualifies for a closed meeting under Texas Government Code Anno. Sections 551.071 to 551.076.

Carol A. Loughlin
Executive Director

NOTICE OF MEETING

TML Intergovernmental Risk Pool

Finance and Information Technology Committee

Embassy Suites Riverwalk – Texas A

125 E Houston St

San Antonio, TX 78205

July 18 (3:30 PM), 2014

AGENDA

  1. Roll call and excused absences (Tab 1)
  1. 3 p.m. Friday – Staff presentation of the Proposed 2014-15 Budget. Committee meetings will begin at 3:30 p.m.
  1. Consideration of Minutes of April 26, 2014 Meeting at Courtyard Marriot, Allen (Tab 2)
  1. Nominations Committee (4:30 PM)
  1. Election of Committee Chair
  1. Consideration of minutes of July 19, 2013 committee meeting (Tab 3)
  1. Review Board Election Process (Tab 4)
  1. Consideration of nominations for Places 1-4 for the 2014 election for six year terms beginning October 1, 2014
  1. Consideration of the nomination and appointment of non-member Trustee for a six year term to Place 5, beginning October 1, 2014
  1. Consideration of the qualification of the Vice-Chair to be elevated to Chair as of October 1, 2014
  1. Consideration of the nomination and election of Vice-Chair to take office on October 1, 2014

5.Finance and Information Technology Committee

  1. Consideration of minutes of April 25, 2014 committee meeting (Tab 5)
  1. Review of the May 31, 2014 (8-month) Financial Statements (Tab 6)
  1. Review of the May 31, 2014 (8-month) Investment Report and report by Bank of America. (Tab 7)
  1. Consideration of adopting Employee Health Care Plans through TML MultiState IEBP (Tab 8)
  1. Consideration of Transfer to Fund the Texas Municipal Retirement System (TMRS) Unfunded Liability (Tab 9)
  1. Consideration of Proposed Budget for 2014-15 (separate document) including:

(1)Adopting salary schedule for 2014-15

(2)Authorization for Executive Director to transfer funds within budgets

(3)Authorization for Executive Director to make necessary changes in personnel that are not budgeted if growth in new members or added functions warrant the need for such changes

  1. Consideration of Board approval for the purchase of Fleet Vehicles (Tab 10)
  1. Report on Progress for IT Road Map (to include Guidewire Claims Center Implementation Update) (Tab 11)
  1. Consideration of recommendation to release a RFP for Finance/Accounting and Human Resources Software (Tab 12)
  1. Information Technology report on status of hardware and software updates to the computer systems (Tab 13)*

6.Underwriting and Claims Committee

  1. Consideration of minutes of April 25, 2014 committee meeting (Tab 14)
  1. Report regarding Final Property Reinsurance Program for May 1, 2014 to May 1, 2015 (Tab 15)
  2. Consideration of Continued Participation with NLC Mutual Insurance Company for Liability Aggregate Stop Loss Coverage (Tab 16)
  1. Consideration of Independent Adjusting Firms Handling TMLIRP Claims (Tab 17)
  1. Guidewire Claims Center Implementation Update (Tab 11) (Finance and Information Technology to Report)
  1. Significant Cases and Legal Developments impacting the Pool (Tab 18)
  1. Liability & Property Claims Report on claims that have reserves exceeding $150,000 and consideration of settlement authority in excess of $500,000 (Tab 19)
  1. Workers’ Compensation Claims Report, including (1) claims that have reserves exceeding $150,000, (2) fatality claims, (3) presumption claims, and (4) catastrophic losses (Tab 20)
  1. Underwriting Report on underwriting results, loss ratios, and the Quarterly Report by Victor O. Schinnerer & Company, Inc. regarding revenues received and contract activities (Tab 21)*
  1. Loss Prevention Report on member surveys, training, and property valuations conducted (Tab 22)*
  1. Subrogation Report (Tab 23)*

7.General Counsel’s Report (Tab 24)

  1. Legislative Update on activities relating to the Texas Legislature since the previous Board meeting

8.Comments by Ex-officio Members from and to TML and Employee Benefits Boards

9.Executive Committee Report

  1. Consideration of adoption of Final Target Equity Policy and PriceWaterhouseCoopers Report (Tab 25)
  1. Consideration of adopting policies related to committee assignments and appointments to fill vacancies on the Board (Tab 26).
  1. Consideration of new contracts with legislative consultants (Tab 27)
  1. Planning Initiatives Update, including Classification and Compensation Plan Consulting (Tab 28)
  1. Status of lawsuits in which the Pool is a Party (Tab 29)
  1. Personnel Report identifying employment changes (Tab 30)*
  1. Executive Department Report (Tab 31)*

10.Meeting Schedule and Board Continuing Education (Tab A)

  1. Select a location for the July 22-23, 2016 Meeting

11.Adjournment

*Reports that will not be verbally presented to the Board unless there are questions or a specific need to address an item within the report.

All meetings of the Texas Municipal League Intergovernmental Risk Pool are open to the public. However, the Pool reserves the right to recess into Executive Session on any matter set forth on this agenda which qualifies for a closed meeting under Texas Government Code Anno. Sections 551.071 to 551.076.

Carol A. Loughlin
Executive Director

NOTICE OF MEETING

TML Intergovernmental Risk Pool

Underwriting and Claims Committee

Embassy Suites Riverwalk – Majestic A

125 E Houston St

San Antonio, TX 78205

July 18 (3:30 PM), 2014

AGENDA

  1. Roll call and excused absences (Tab 1)
  1. 3 p.m. Friday – Staff presentation of the Proposed 2014-15 Budget. Committee meetings will begin at 3:30 p.m.
  1. Consideration of Minutes of April 26, 2014 Meeting at Courtyard Marriot, Allen (Tab 2)
  1. Nominations Committee (4:30 PM)
  1. Election of Committee Chair
  1. Consideration of minutes of July 19, 2013 committee meeting (Tab 3)
  1. Review Board Election Process (Tab 4)
  1. Consideration of nominations for Places 1-4 for the 2014 election for six year terms beginning October 1, 2014
  1. Consideration of the nomination and appointment of non-member Trustee for a six year term to Place 5, beginning October 1, 2014
  1. Consideration of the qualification of the Vice-Chair to be elevated to Chair as of October 1, 2014
  1. Consideration of the nomination and election of Vice-Chair to take office on October 1, 2014

5.Finance and Information Technology Committee

  1. Consideration of minutes of April 25, 2014 committee meeting (Tab 5)
  1. Review of the May 31, 2014 (8-month) Financial Statements (Tab 6)
  1. Review of the May 31, 2014 (8-month) Investment Report and report by Bank of America. (Tab 7)
  1. Consideration of adopting Employee Health Care Plans through TML MultiState IEBP (Tab 8)
  1. Consideration of Transfer to Fund the Texas Municipal Retirement System (TMRS) Unfunded Liability(Tab 9)
  1. Consideration of Proposed Budget for 2014-15 (separate document) including:

(1)Adopting salary schedule for 2014-15

(2)Authorization for Executive Director to transfer funds within budgets

(3)Authorization for Executive Director to make necessary changes in personnel that are not budgeted if growth in new members or added functions warrant the need for such changes

  1. Consideration of Board approval for the purchase of Fleet Vehicles (Tab 10)
  1. Report on Progress for IT Road Map (to include Guidewire Claims Center Implementation Update) (Tab 11)
  1. Consideration of recommendation to release a RFP for Finance/Accounting and Human Resources Software (Tab 12)
  1. Information Technology report on status of hardware and software updates to the computer systems (Tab 13)*

6.Underwriting and Claims Committee

  1. Consideration of minutes of April 25, 2014 committee meeting (Tab 14)
  1. Report regarding Final Property Reinsurance Program for May 1, 2014 to May 1, 2015 (Tab 15)
  2. Consideration of Continued Participation with NLC Mutual Insurance Company for Liability Aggregate Stop Loss Coverage (Tab 16)
  1. Consideration of Independent Adjusting Firms Handling TMLIRP Claims (Tab 17)
  1. Guidewire Claims Center Implementation Update (Tab 11) (Finance and Information Technology to Report)
  1. Significant Cases and Legal Developments impacting the Pool (Tab 18)
  1. Liability & Property Claims Report on claims that have reserves exceeding $150,000 and consideration of settlement authority in excess of $500,000 (Tab 19)
  1. Workers’ Compensation Claims Report, including (1) claims that have reserves exceeding $150,000, (2) fatality claims, (3) presumption claims, and (4) catastrophic losses (Tab 20)
  1. Underwriting Report on underwriting results, loss ratios, and the Quarterly Report by Victor O. Schinnerer & Company, Inc. regarding revenues received and contract activities (Tab 21)*
  1. Loss Prevention Report on member surveys, training, and property valuations conducted (Tab 22)*
  1. Subrogation Report (Tab 23)*

7.General Counsel’s Report (Tab 24)

  1. Legislative Update on activities relating to the Texas Legislature since the previous Board meeting

8.Comments by Ex-officio Members from and to TML and Employee Benefits Boards

9.Executive Committee Report

  1. Consideration of adoption of Final Target Equity Policy and PriceWaterhouseCoopers Report (Tab 25)
  1. Consideration of adopting policies related to committee assignments and appointments to fill vacancies on the Board (Tab 26).
  1. Consideration of new contracts with legislative consultants (Tab 27)
  1. Planning Initiatives Update, including Classification and Compensation Plan Consulting (Tab 28)
  1. Status of lawsuits in which the Pool is a Party (Tab 29)
  1. Personnel Report identifying employment changes (Tab 30)*
  1. Executive Department Report (Tab 31)*

10.Meeting Schedule and Board Continuing Education (Tab A)

  1. Select a location for the July 22-23, 2016 Meeting

11.Adjournment

*Reports that will not be verbally presented to the Board unless there are questions or a specific need to address an item within the report.

All meetings of the Texas Municipal League Intergovernmental Risk Pool are open to the public. However, the Pool reserves the right to recess into Executive Session on any matter set forth on this agenda which qualifies for a closed meeting under Texas Government Code Anno. Sections 551.071 to 551.076.

Carol A. Loughlin
Executive Director

NOTICE OF MEETING

TML Intergovernmental Risk Pool

Executive Committee

Embassy Suites Riverwalk – Texas B

125 E Houston St

San Antonio, TX 78205

July 18 (3:30 PM), 2014

AGENDA

  1. Roll call and excused absences (Tab 1)
  1. 3 p.m. Friday – Staff presentation of the Proposed 2014-15 Budget. Committee meetings will begin at 3:30 p.m.
  1. Consideration of Minutes of April 26, 2014 Meeting at Courtyard Marriot, Allen (Tab 2)
  1. Nominations Committee (4:30 PM)
  1. Election of Committee Chair
  1. Consideration of minutes of July 19, 2013 committee meeting (Tab 3)
  1. Review Board Election Process (Tab 4)
  1. Consideration of nominations for Places 1-4 for the 2014 election for six year terms beginning October 1, 2014
  1. Consideration of the nomination and appointment of non-member Trustee for a six year term to Place 5, beginning October 1, 2014
  1. Consideration of the qualification of the Vice-Chair to be elevated to Chair as of October 1, 2014
  1. Consideration of the nomination and election of Vice-Chair to take office on October 1, 2014

5.Finance and Information Technology Committee

  1. Consideration of minutes of April 25, 2014 committee meeting (Tab 5)
  1. Review of the May 31, 2014 (8-month) Financial Statements (Tab 6)
  1. Review of the May 31, 2014 (8-month) Investment Report and report by Bank of America. (Tab 7)
  1. Consideration of adopting Employee Health Care Plans through TML MultiState IEBP (Tab 8)
  1. Consideration of Transfer to Fund the Texas Municipal Retirement System (TMRS) Unfunded Liability(Tab 9)
  1. Consideration of Proposed Budget for 2014-15 (separate document) including:

(1)Adopting salary schedule for 2014-15

(2)Authorization for Executive Director to transfer funds within budgets

(3)Authorization for Executive Director to make necessary changes in personnel that are not budgeted if growth in new members or added functions warrant the need for such changes

  1. Consideration of Board approval for the purchase of Fleet Vehicles (Tab 10)
  1. Report on Progress for IT Road Map (to include Guidewire Claims Center Implementation Update) (Tab 11)
  1. Consideration of recommendation to release a RFP for Finance/Accounting and Human Resources Software (Tab 12)
  1. Information Technology report on status of hardware and software updates to the computer systems (Tab 13)*

6.Underwriting and Claims Committee

  1. Consideration of minutes of April 25, 2014 committee meeting (Tab 14)
  1. Report regarding Final Property Reinsurance Program for May 1, 2014 to May 1, 2015 (Tab 15)
  2. Consideration of Continued Participation with NLC Mutual Insurance Company for Liability Aggregate Stop Loss Coverage (Tab 16)
  1. Consideration of Independent Adjusting Firms Handling TMLIRP Claims (Tab 17)
  1. Guidewire Claims Center Implementation Update (Tab 11) (Finance and Information Technology to Report)
  1. Significant Cases and Legal Developments impacting the Pool (Tab 18)
  1. Liability & Property Claims Report on claims that have reserves exceeding $150,000 and consideration of settlement authority in excess of $500,000 (Tab 19)
  1. Workers’ Compensation Claims Report, including (1) claims that have reserves exceeding $150,000, (2) fatality claims, (3) presumption claims, and (4) catastrophic losses (Tab 20)
  1. Underwriting Report on underwriting results, loss ratios, and the Quarterly Report by Victor O. Schinnerer & Company, Inc. regarding revenues received and contract activities (Tab 21)*
  1. Loss Prevention Report on member surveys, training, and property valuations conducted (Tab 22)*
  1. Subrogation Report (Tab 23)*

7.General Counsel’s Report (Tab 24)

  1. Legislative Update on activities relating to the Texas Legislature since the previous Board meeting

8.Comments by Ex-officio Members from and to TML and Employee Benefits Boards

9.Executive Committee Report

  1. Consideration of adoption of Final Target Equity Policy and PriceWaterhouseCoopers Report (Tab 25)
  1. Consideration of adopting policies related to committee assignments and appointments to fill vacancies on the Board (Tab 26).
  1. Consideration of new contracts with legislative consultants (Tab 27)
  1. Planning Initiatives Update, including Classification and Compensation Plan Consulting (Tab 28)
  1. Status of lawsuits in which the Pool is a Party (Tab 29)
  1. Personnel Report identifying employment changes (Tab 30)*
  1. Executive Department Report (Tab 31)*

10.Meeting Schedule and Board Continuing Education (Tab A)

  1. Select a location for the July 22-23, 2016 Meeting

11.Adjournment

*Reports that will not be verbally presented to the Board unless there are questions or a specific need to address an item within the report.

All meetings of the Texas Municipal League Intergovernmental Risk Pool are open to the public. However, the Pool reserves the right to recess into Executive Session on any matter set forth on this agenda which qualifies for a closed meeting under Texas Government Code Anno. Sections 551.071 to 551.076.

Carol A. Loughlin
Executive Director

NOTICE OF MEETING

TML Intergovernmental Risk Pool

Nominations Committee

Embassy Suites Riverwalk – Texas B

125 E Houston St