Auburn School District Ad Hoc Committee Meeting
Wednesday, January 14, 2015
6:00-8:00 p.m.
James P. Fugate Administration Building Board Room
Meeting Notes
The initial meeting of the 14-15 Citizens Ad Hoc Committee began at 6 p.m. in the Board Room.
Superintendent Kip Herren welcomed the attendees and provided an overview of the committee charge, talked about the consensus model, and provided some historical background on Ad Hoc committee roles in district decision-making over the last 20 years.
ASD Board President Carol Seng then welcomed the group, explained the crucial role the committee will play in charting the future for the ASD and thanked the group for their willingness to participate.
Deputy Superintendent Mike Newman introduced the committee facilitators, Vicki Alonzo and Cindi Blansfield; and introduced the sub-committee leads, Ryan Foster, Jeff Grose, Rhonda Larson and Rod Luke. He gave an overview of what the committee process will be for the next 12 weeks and discussed the current and projected enrollment in the district. He also introduced all of the ASD staff who will be providing information and the perspective the various departments will bring to the committee work.
Executive Director of Capital Projects, Jeff Grose, presented an overview of the current ASD schools, highlighting their design, age and capacity. He answered questions from the group.
Mike Newman then discussed several legislative and initiative topics that have an effect on class sizes. He talked about HB 2261, initiative 1351 and the McCleary court decision.
Vicki Alonzo reviewed the process for developing the recommendations, presenting to the Board, identifying the community leads, compiling the meeting notes, and the communication process. She also showed the website the committee can access for all of the pertinent documents. The web address is: .
Cindi Blansfield then went over the group norms, the time lines, what to expect at each weekly committee meeting from a logistical standpoint and the consensus model.
Mike Newman then answered questions from the committee. He also went over some enrollment figures and did a quick overview of the contents of the binder provided to each committee member. The group expressed the need for a glossary or definition of terms so everyone has a common language for the upcoming committee work.
At 7:45 the committee dispersed into the two sub-committees. The facility sub-committee met in the IMC and the attendance sub-committee stayed in the Board room to meet.
The next Ad Hoc Committee meeting is Wednesday, January 21 at 6 p.m. in the JPF Administration Building Board room.
The sub-committee meeting notes are below.
Attendance Area & Facility Ad Hoc Committee
Summary of Meeting Notes
Meeting Date: January 14, 2015
Subcommittee: Attendance Area
District Staff: Ryan Foster/Rhonda Larson
Community Lead: To Be Determined
Summary of discussions:
●A clipboard was sent around for subcommittee to indicate representation from schools.
●Community lead role shared and people were asked to think about serving in that capacity.
●Role of district staff is supporting the citizen representation with resources, research, advice, etc. The power of the committee comes from the citizens.
●Committee charge reviewed (in the binder behind tab 1).
●Recommendations should address next 1-3 years regarding where students will be housed taking into consideration current and future legislative requirements. Space is a challenge across the district.
●Review of the priorities of the sub-committee.
●Members should review the charge and work of previous committees prior to next meeting. Asked to pay close attention to the Attendance Area Criteria.
●Guidelines for making decisions from Attendance Committee II distributed for review.
●Prior committees’ reports were given to add to binder.
Additional Information/Resources Needed:
Action Items for Next Meeting:
Review charge
Review previous committee's work
Attendance Area & Facility Ad Hoc Committee
Summary of Meeting Notes
Meeting Date: January 14, 2015
Subcommittee: Facilities
District Staff: Rod Luke/Jeff Grose
Community Lead: To Be Determined
Summary of discussions:
Subcommittee members introduced themselves, shared their connection to the Auburn School District and described their desired outcome from participating on the Facilities Subcommittee.
A packet of documents relevant to the work of the facilities subcommittee was provided to each member for inclusion in their 2014-15 Ad Hoc Committee Notebook.
The next meeting is scheduled for 6:00 pm Wednesday, January 21st. The agenda will address past facilities recommendations; existing school facilities; and existing school sites. Homework was assigned to read the documents found in the “Prior Reports” section of the notebook
Members were thanked for their participation and the meeting adjourned at 8:15 pm.
Additional Information/Resources Needed:
Action Items for Next Meeting: