CORNWALLCOLLEGE
Job Description
Post title: / Finance Administrator
Based at : / STAC
Reports to: / Finance Manager - IMDS
Grade/salary scale: / CC12

The Cornwall College Group’s core purpose is ‘Making Learning Work’.

Our evolving strategic intent is to enable inclusive access to a high quality, career led curriculum, developed in partnership with learners, employers and key stakeholders in Cornwall and beyond.

Generic role of post:

To be responsible for maintaining financial, accounting and administrative tasks within the department ensuring compliance with all Group policies whilst giving excellent customer service to internal and external customers.

Specific duties:
  • Operate the computerised financial systems for purchase ledger and sales ledger. Input sales invoices and maintenance of the debtors system.Raise college purchase orders, processing of pro-formas as and when required and process internal memo invoices and process journals
  • Check, prepare and process college purchasing cards. Administer card payments and process relevant documentation
  • To arrange the payment of sales invoices by direct debit as and when required
  • To support and advise budget holders with regards to queries relating to their budgets
  • To work closely with Central Finance regarding the allocation of budget codes and to inform of any concerns/irregularities
  • Prepare end of year documentation in connection with purchase orders and goods received
  • Preparation of all college income for banking and collection within the locality
  • Processpetty cash claims, staff pay and travel claims within a specified time scale. Reconciliation of staff pay claims and petty cash.
  • To ensure TCCG financial procedures are adhered to and comply with audit controls and deal with any finance related query. Assist and advise budget holders over budget issues
  • To oversee Inventory control as and when required
  • To participate in promoting the College at Advice Mornings, Open Days and any other events that may be appropriate
  • To follow a programme of planned staff development as identified through the appraisal system
  • Working as part of an administrative team and supporting other functions as necessary, to provide holiday and sickness cover which may involve cross site working and assisting with front desk enquiries.
  • Any other duties as required by the Finance Manager / Administration Manager.
Person Specification

Qualifications

Essential:

  • Level 2 English & Maths
  • IT Skills including excel
Experience

Essential:

  • Experience with computerised financial systems
  • Purchase and sales ledger experience

Personal Attributes and Qualities

Essential:

  • High level of commitment, motivation and initiative.
  • Excellent customer care skills
  • Reliable and consistent in completing tasks.
  • Strong interpersonal skills and the ability to work as part of a team.
  • Good communication and listening skills
  • Ability to work under pressure to a high quality and to meet deadlines.

College Values / In addition to job role competencies Cornwall College values are embedded in all roles. Therefore, all employees will be expected to review the College values document and ensure they understand how the values apply to their role and the wider organisation.
Consistent
Can do
Courageous
Creative
Connected
Caring
Celebrating