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Minutes Of The Thirty Seventh Annual General Meeting Held
On 11th September 2015 at 16.00 hours at the Mumbai Cricket Association (MCA), Recreation Centre, Bandra-Kurla Complex, Mumbai – 400 050
At the outset the AGM is planned to be held along with other events and entertainment programmes. The stage and the venue have been appropriately planned and arranged with requisite sound and lighting system. The Executive Committee and Young MANSA Forum put in their best efforts to improve the ambience though the venue was of medium size.
The sequence of events are as under:
As the required quorum was available, the AGM commenced at the scheduled time of 1600 hours sharp so that the other programmes would be completed as per the time schedule.
Attendance List is attached as Annexure I
Announcement & Initiation of the AGM by Mr. C. S. Murty, Secretary General
Mr. C. S. Murty, Secretary General threw open the 36th AGM with a prayer stating we solicit strength of creative powers to harness the positive thinking and get into action in order to achieve our goals.
He thanked Mr. Saurabh Roy and all the YMF Members for helping in putting up appropriate and attractive arrangements for performing artists in the evenings show. He then welcomed Capt. Vivek Singh Anand, the force behind everything, very hardworking, calm and contagiously enthusiastic President of MANSA onto the stage along with the Vice-Presidents and Immediate Past President to be seated on the dais and begin the proceedings of the day.
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He further invited the attention of the Members present to the Accounts of MANSA in the Annual Report and presented the prevailing picture,pinpointing currently part of the expenses of the Association were met by using the interest derived from the Fixed Deposits of the Association in addition to the Annual Subscriptionsof the Members. He then handed over the mike to the President for delivering the Welcome Address.
1.Welcome Address by Capt. Vivek S. Anand, President
Welcome Addressin the form of a detailed Presentation of various activities which include the 10 Major & 5 Minor Agendas adopted by the ECM and the achievements thereof is attached as Annexure II.
2.Confirmation of Minutes of the 36thAnnual General Meeting Held on 19th September 2014
The Minutes of the 36thAGM held on 19th September 2014 was taken up for discussion. As the Members had already perused the circulated Draft Minutes, after some deliberations it was unanimously confirmed by passing the following resolution:
“Resolved in the Thirty Seventh Annual General Meeting of the Association held on 11th September 2015 that the Minutes of the Thirty Sixth Annual General Meeting held on 19th September 2014 are hereby confirmed by the General Body.”
Proposed by:Capt. P. P. Singh
Seconded by:Mr. Sanjay S. Dalvi
3.Receive & Adopt the Annual Report and Audited Statement of Accounts for 2014-2015
The Annual Report for the period 2014-2015 & the Balance Sheet and the Income and Expenditure Statement for the period ending 31st March 2015 were perused. After perusal, the Members unanimously adopted the same by passing the following Resolution:
“Resolved in the Thirty Seventh Annual General Meeting of the Association held on 11th September 2015that the Annual Report for the period 2014-2015 and the Audited Statements of Accounts for the Year ended on 31st March 2015 be and are hereby adopted.”
Proposed by:Mr. J. R. Nangia
Seconded by:Mr. Hiren C. Ved
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4.Appoint Statutory AuditorsFor The Next Year & Fix Their Remuneration
The Members were informed that the new Auditors M/s D. J. Shukla & Co., Chartered Accountantshad satisfactorily completed the entire work of rectification of the errors committed previously. They have also carried out detailed calculations of the Taxes payable by MANSA on account of short fulfillment of Tax liabilities appropriately and resubmitted the corrected relevant returns for the past 5 years to the Tax Authorities. MANSA made up the shortfalls to the Tax Authorities as suggested by the CA. Pursuant to activities of Sports and Cultural Sub-Committee and the new Agendas like YMF, WE etc. undertaken by MANSA they have opined that the same may be referred to a Legal Consultant for confirming that the activities are in consonance with the Constitution and whether any amendments are to be made in the Memorandum of the Association (MOA) and the Rules & Regulations (RR).
The General Body unanimously agreed upon continuing the services of M/s D. J. Shukla & Co. as Statutory Auditors for the year 2015-2016 as per the present arrangement by passing the following Resolution:
“Resolved in the Thirty Seventh Annual General Meeting of the Association held on 11th September 2015that M/s D. J. Shukla & Co., Chartered Accountants, continue to be appointed as Statutory Auditors of the Association for the Year 2015-2016 and their remunerationremainsRs.45,000/- plus applicable Service Tax for the Year 2015-2016.”
Accepted Unanimously
5.Activities Of MANSA For The Year 2014-2015For Deliberation
(a)Ratification of Formation of Young MANSA Forum (YMF)
The President explained that as per majority decision in the ECM, the YMF was formed after due Election Process. They have been observed to be helpful and enthusiastically carrying out the work of MANSA’s activities. The issue of YMF was referred to the CA whose advice is still awaited. This may be approved subject to Legal opinion through CA. The General Body asked that Legal advice be obtained and circulated to all Members afterwhich this may be placed before a special AGM for passing. The Members also felt that Amendments are required to be made in the Rules & Regulations for accommodating the new changes.
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(b)Ratification of Inclusion of 2 WE Invitees and YMF Chairman in the Executive Committee Meetings
The General Body expressed that this also is a deviation from the existing Rules & Regulations and hence it should be referred for Legal opinion for taking up in a Special General Meeting (SGM).
(c)Information about Partnership with International Ship-Agents Association
This was approved by the Executive Committee Members in their monthly meetings and the General Body ratified the same. The programme of signing the Agreement with the Association Port of Zeebrugge Interests (APZI) has been scheduled during the function after the AGM. The Officials from Zeebrugge Port have also arrived and gave a presentation about their Port and their activities prior to this AGM in the Grand Hyatt Hotel. The President expressed that Port of Zeebrugge is strategically located with freely accessible hinterland in Netherlands and adjoining countries even to Paris in France and London in UK. The Port is highly developed by way of infrastructure, Electronic Data Interchange (EDI) with lot many facilities. Our tie up with them would help in ascertaining the need of our Ports for augmenting their facilities to reach international standards. MANSA can exchange crucial information about all amenities and the technicalities in achieving the same.
(d)Updated Agenda of President’s aim to achieve in his 2 year term.
The President in his Presentation has explained in detail the achievements made in the Major and Minor Agendas and assured that all the best efforts would be made for achieving and reaching of all objectives as per the Calendar. The General Body agreed with the Report covered in the President’s Speech.
6.To Consider amendments to the Rules & Regulations of the Association proposed by the Executive Committee
The General Body desired that all the amendments for YMF, WE etc. should be referred for Legal advice and brought before special AGM within 15 days. However, in view of the escalated expenses of MANSA by drawing amounts from the interests of Fixed Deposits, it was agreed to increase the Annual Membership by Rs.4,000/- plus Taxes as applicable. Hence it was unanimously agreed upon to increase the current Subscription Fees of Rs. 36,000/- to Rs. 40,000/- plus applicable taxes with the following Resolution:
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“Resolved in the 37th Annual General Meeting of the Association held on 19th September 2016 that the current Subscription Fees of Rs. 36,000/- be increased to Rs. 40,000/- plus applicable taxes are hereby confirmed by the General Body.”
Proposed by:Capt. P. P. Singh
Seconded by:Capt. O. P. Dhondiyal
7.Any Other Business of which notice may be given by a Member at least 7 days prior to the date of the AGM
NIL
8.Any Other Business with the permission of the Chair
One of the Members observed that there was a lot of sensitive correspondence made by MANSA which is being distributed to the YMF Members and WE Invitees. He questioned that why these should not be circulated to all Members? He further added that Letters received and sent out to Authorities should be circulated to all Members. Some Members objected to the Minutes of Executive Committee Meetings being circulated to all Members. After some discussion it was agreed that the important issues that are required to be disseminated to all Members after discussion in the ECM can be circulated to all Members. Attendance in the ECM was permitted only to the Chairman of the YMF and the two WE invitees to participate in discussions so that the decisions taken can be smoothly implemented for achieving the objectives. WE Invitees and YMF Members have neither Voting Rights nor any other powers so far as decision making of Executive Committee Members. They remain as observers and help, if need be, to the EC Members.
9.Summing Up & Vote of Thanks by Mr. Hiren C. Ved, Vice-President
The President announced that the Chief Guest of the function Dr. Vishwapati Trivedi, Chairman, National Shipping Board (NSB) has already arrived and has been accommodated at the Grand Hyatt Hotel and he would be addressing the General Body as per schedule.
The Secretary General requested all the available YMF & WE Members to introduce themselves to the General Body for indentification.
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Since there was no other business, the meeting ended with Vote of Thanks by Mr. Hiren C. Ved, Vice-President who thanked the Fraternityof the Maritime Industry for extending its support to MANSA, enabling it toserve the Shipping Industry and Trade at large and the Shipping Agents in particular.
Copy of the Vote of Thanks is attached as ANNEXURE III.
TheAGM ended with thanks to the Chair. The Chief Guest and other Dignitaries, distinguished Guests of Honor were received immediately after the AGM. Ms.Shikha Singh, hosted the Programme as Compere. She invited the President on stage after introductory remarks and thereafter conducted the full programme till the end. The President without any loss of time introduced the Chief Guest and the theme of the programme and requested the Chief Guest to deliver his Address to the gathering. Dr. Trivedi thanked MANSA for their Invitation and talked about the present scenario of the Ports in India. He has also pointed out that a Port need not be a mere sea front infrastructure facilitating operations of exports and imports. In the modern days it is envisaged that it should undertake all the functions for facilitating smooth movement of cargoes / containers as a conduit in the multimodal transport system. What is required is a smart Port which can extend the seamless facilities to all Stakeholders at one Window by electronic exchange of relevant data. It should be self-contained in providing the services without any hassles. He expressed that the Government is working for implementation of this concept for achieving the international standards.
Mr. R. S. Cooper, the veteran of MANSA has been honoured with the Life Time Achievement Award at the hands of the Chief Guest and Guests of Honor. The Past Presidents Award for Exemplary Contribution to Shipping & Logistics was awarded to Mr. K. P. Desai. Since he was not present in the meeting Mr. Vishal Puri collected the award on behalf of him.
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As planned there were also Awards for the employees of the Members who have achieved excellence beyond their call of duty in their services as under:
Sr. No. / Name of Awardee &Company Name / Name of the Award
1 / Mr. Mayur Vichare,
Asstt. Manager,
M/s Wilhelmsen Maritime Services Pvt. Ltd. / Best Junior/Senior Executive/ Junior Manager/ Assistant Manager/ Dy. Manager (i.e. overall from Executive to Dy. Manager)
2 / Mr. Sanjay Kashinath Lad,
Manager,
M/s Mitsutor Shipping Agency Pvt. Ltd. / Best Manager (Operations)
3 / Ms. Disha Ravindra Bokolia,
Manager,
M/s Maxicon Shipping Agencies / Best Manager (Documentation)
4 / Ms. Deepali S. Honrao,
Manager,
M/s Seabridge Maritime Agencies Pvt. Ltd. / Best Manager (Sales / Marketing)
5 / Jury did not award under this Category / Best Manager (CS-Customer Service / ISD – Inside Sales Dept.)
6 / Mr. Victor Morris Fernandes,
Sr. Manager,
M/s Seabridge Maritime Agencies Pvt. Ltd. / Best Senior Manager
7 / Ms. Malini Nair,
Asstt. Gen. Manager,
M/s NYK Line (I) Pvt. Ltd. / Best AGM / DGM / GM
8 / Ms. Chitra Venkatraman,
Sr. Manager
M/s NYK Line (I) Pvt. Ltd. / Best Lady Employee in any Category or Department
From all those who were nominated by the Ship Agent Members 3 Contestants were chosen for selecting the Winner and 2 Runners Up who were also found to be eligible. The two close contestants were given Certificates as under:
Sr. No. / Name of Awardee &Company Name / Name of the Award
1 / Mr. Ajit Jadhav,
Junior Executive,
M/s Maxicon Shipping Agencies
AND
Mr. Prashant Andhale,
Deputy Manager,
M/s MSC Agency (India) Pvt. Ltd. / Best Junior/Senior Executive/ Junior Manager/ Assistant Manager/ Dy. Manager (i.e. overall from Executive to Dy. Manager)
2 / Mr. Manish Kumar,
Manager Operations,
M/s MSC Agency (India) Pvt.Ltd.
AND
Mr. Barde Rayis Ahmed,
Manager Operations,
M/s Sai Shipping Co. Pvt. Ltd. / Best Manager (Operations)
3 / Mr. Nikhil Anil Tisgaonkar,
Manager,
M/s Parekh Marine Agencies Pvt. Ltd.
AND
Mr. Anup More,
Manager Documentation,
M/s Ben Line Agencies (India) Pvt. Ltd. / Best Manager (Documentation)
4 / Mr. Hemal Bhatia,
Manager,
M/s Parekh Marine Agencies Pvt. Ltd.
AND
Mr. Nikhil Bhilare,
Manager,
M/s Maxicon Shipping Agecies / Best Manager (Sales / Marketing)
5 / Jury did not award under this Category / Best Manager (CS-Customer Service / ISD – Inside Sales Dept.)
6 / Mr. Milind Mohan Mhatre,
Sr. Manager,
M/s MSC Agency (India) Pvt. Ltd.
AND
Ms. Reva Rajesh Shetiyar,
Sr. Manager Accounts,
M/s Maxicon Shipping Agencies / Best Senior Manager
7 / Mr. Ajay Kumar Srivastava,
General Manager,
M/s Parekh Marine Agencies Pvt. Ltd.
AND
Mr. Parag Parekh,
General Manager,
M/s Seabridge Maritime Agencies Pvt. Ltd. / Best AGM / DGM / GM
8 / Ms. Sumaiya Abdul Tandel,
Manager,
M/s Maxicon Shipping Agencies
AND
Ms. Nirmalajeet Kaur,
AGM,
M/s Maxicon Shipping Agencies / Best Lady Employee in any Category or Department
After completion of distribution of Awards and Speeches an entertainment variety dance programme was also performed.
Thereafter everyone proceeded for the Cocktails and Dinner arranged from 1900 hours at the same venue.
C. S. Murty
Secretary General MANSA
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ANNEXURE I
Attendance List For The 37th Annual General Meeting Of MANSA
Held On 11th September 2015 at 1600 hours at the Mumbai Cricket Association (MCA), Recreation Centre, Bandra-Kurla Complex, Mumbai – 400 050
PAST PRESIDENTS IN ATTENDANCE
- Mr. R. S. Cooper
- Mr. S. M. Jalali
- Capt. S. P. Rao
- Mr. V. C. D'Souza
- Capt. P. P. Singh
- Mr. K. P. Unnikrishnan
ALL OTHER MEMBERS IN ATTENDANCE
S.No. / NAME OF THE COMPANY / NAME OF THE PERSON ATTENDING1 / M/s ACT Infraport Ltd. / NIL
2 / M/s Ahura Logistics Pvt. Ltd. / Capt Jamshed M Irani
Mr. Aspi D Turel
3 / M/s Albatross Shipping Ltd. / Mr. Ronald Lobo
4 / M/s Allcargo Global Logistics Ltd. / Mr. Prakash Tulsiani
5 / M/s Allied Shipping Agencies Pvt. Ltd. / NIL
6 / M/s APL (India) Pvt. Ltd. / Capt. Ravinder Johal
Mr. Marutha Bharathi
Mr. Anil Singh
Mr. Nishat Joshi
7 / M/s Arcadia Shipping Ltd. / NIL
8 / M/s Atlantic Shipping Pvt. Ltd. / NIL
9 / M/s Ben Line Agencies (India) Pvt. Ltd. / Mr. Subhro Basu
Mr. Vinod Sawant
Mr. Anup More
Pg. 2
S.No. / NAME OF THE COMPANY / NAME OF THE PERSON ATTENDING10 / M/s Bhavani Shipping Services (I) Pvt. Ltd. / NIL
11 / M/s CAF Marine & Offshore Services Pvt. Ltd. / NIL
12 / M/s Caravel Logistics Pvt. Ltd. / NIL
13 / M/s Cargoways India Pvt. Ltd. / Mr. Wilbert D’Silva
Mr. Nilesh Shringarpure
14 / M/s China Shipping (India) Pvt.Ltd / Mr. Don Barnes
Mr. Rajeev Kanwar
15 / M/s Chowgule Brothers Private Limited / NIL
16 / M/s CMA CGM Agencies India Pvt. Ltd. / Mr. Aniruddha Lele
Capt. Sagar Dange
17 / M/s Container Movement (Bombay) Transport Pvt. Ltd. / Mr. Shivshankar
18 / M/s Contfreight Shipping Agency (I) Pvt. Ltd / Mr. K. P. Unnikrishnan
Cmdr. Shukla
19 / M/s COSCO (India) Shipping Pvt. Ltd / NIL
20 / M/s Dachser India Private Limited / NIL
21 / M/s Emirates Shipping Agencies (I) Pvt. Ltd. / NIL
22 / M/s Evergreen Shipping Agency (India) Pvt. Ltd. / Mr. Satish Rane
Mr. Avnish Singh
23 / M/s Forbes & Company Limited / NIL
24 / M/s Freight Connection India Pvt. Ltd. / NIL
25 / M/s Freight Systems (India) Pvt. Ltd. / Mr. Loknath Rai
26 / M/s Maxicon Shipping Agencies / NIL
27 / M/s German Express Shipping Agency (I) Pvt. Ltd. / NIL
28 / M/s Globelink W.W. (India) Pvt. Ltd. / NIL
Pg. 3
S.No. / NAME OF THE COMPANY / NAME OF THE PERSON ATTENDING29 / M/s Goodrich Maritime Pvt. Ltd. / NIL
30 / M/s GreyM Marine Private Limited / Capt Ravi Prakash
Capt Sudhir C. Rai
31 / M/s Hamburg Sud India Private Ltd. / NIL
32 / M/s Hanjin Shipping India Pvt. Ltd. / Mr. Jijo Ouseph
Mr. Selvaraj Fernando
33 / M/s Hapag Lloyd (I) Pvt. Ltd. / NIL
34 / M/s Hind Shipping Agencies / NIL
35 / M/s Hindustan Cargo Ltd. / Mr. Sunil Nivatkar
36 / M/s Hyundai Merchant Marine India Pvt. Ltd. / Capt. R. Ramakrishna
37 / M/s IAL (India) Ltd. / NIL
38 / M/s Interocean Shipping (I) Pvt. Ltd. / Mr. Ronnie Bugwadia
Mr. R. R. Bhattacharya
39 / M/s Intra-Trade Agents Pvt. Ltd. / NIL
40 / M/s ISS Shipping India Pvt. Ltd. / Cdr. Pradeep Mishra
41 / M/s J. M. Baxi & Co. / Mr. Vijayan C. D'souza
Capt. O. P. Dhondiyal
Mr. K. H. Vesuna
Mr. K. T. Santhosh Kumar
42 / M/s James Mackintosh & Co. Pvt. Ltd. / NIL
43 / M/s 'K' Line (India) Private Ltd. / Capt. Vinod Nair
Capt. Biswajit Chakraborty
Pg. 4