itunit annual plan 2004-2005 P. 1 / 6

TWGHs Wong Fut Nam College

Annual Plan 2004-2005

Information Technology Unit

A.Major concerns

1.To enhance interactivity and sharing in learning and teachingby making use of multimediaelements and the school network resources.

Tasks / Time Scale / Success Criteria / Methods of Evaluation / People Responsible / Resources Required
  1. Organize IT-related training for teachers and students to acquire skills in editing multimedia materials.
/ Whole year / One workshop on multimedia elements for teachers is organized with over half of teachers attending them.
One workshop on multimedia elementsis organized for at least 40 students.
Teachers ands students are able to include multimedia elementsin teaching materials and presentations or projects respectively. / Taking the teachers’ attendance record of workshops/ courses.
Taking the students’ attendance record of workshops/ courses.
Collecting teachers’ and students’ feedback and counting number of multimedia files. / Mr Yeung Kam Yau,
Mr Lee Chi Yung / Multimedia editing software,
Digital Audio-Visual Devices,
Instructors,
KLA IT Leaders,
Computer Club,
IT grants.
  1. Organize sharingsessions for teacherson using the interactive modules of the school intranet.
/ 1st term / At least one sharing session on the use of modules of online test, discussion forum, online survey and email functions of the school intranet. system is organized. / Collecting teachers’ opinions and counting the number of interactive elements used. / Mr Choy Yu Ling,
Mr Yeung Kam Yau. / School intranet system.
Clerical Support.
  1. Encourage teachers teaching the same subject and forms to share teaching materials.
/ Whole year / Teaching materials of each subject in each form are shared by teachers. / Counting amount of teaching materials being shared. / Mr Lee Chi Yung,
Mr Yeung Kam Yau, / KLA IT Leaders,
Clerical support.
  1. Explore suitable multimedia editing software and hardware.
/ Whole year / Suitable software and hardware are installed. / Collecting users’ opinion. / IT Unit / KLA IT Leaders,
TSS,
IT grants.
  1. Enhance the efficiency of the network system.
/ Whole year / Efficiency of network system is enhanced with less downtime. / Checking the irregularities log books. / Mr Yeung Kam Yau, / TSS,
Clerical Support,
ITgrants
  1. Administer the extending opening hours of computer facilities for students.
/ Whole year / Increase in the total number of opening hours of computer facilities. / Checking the log records. / Mr Yeung Kam Yau,
Mr Lee Ka Kui. / Rooms with networked computers,
IT prefects,
Janitor Staff,
IT grants.
  1. To promote the use of IT to facilitate the school administrative work.

Tasks / Time Scale / Success Criteria / Methods of Evaluation / People Responsible / Resources Required
  1. Provide training for teachers, clerical staff and departments to learn how to use the WebSAMS modules.
/ Whole year / Teachers and clerical staff are able to operate WebSAMS in proper procedures to accomplish their duties. / Checking guidelines and log books.
Collecting teachers’ feedback. / WebSAMS Team / WebSAMS user manual,
Clerical support
  1. Optimize the use of WebSAMS in school administrative work.
/ Whole year / More useful functions of WebSAMS are introduced to school departments.
Pros and cons of using the timetabling module of WebSAMS vs. standalone TESS are listed out.
Enhancement of student report layout. / Checking the functions employed by school departments.
Collecting teachers’ comments. / WebSAMS Team,
Timetabling Team. / Clerical support,
School functional departments.
  1. Supervise the work of TSS engineer.
/ Whole year / Proper procedures in employing TSS engineer are followed.
Working Requirements stipulated in the contract are met. / Inspecting the tendering records.
Inspecting the services log book.
Collecting teachers’ feedback. / Mr Yeung Kam Yau / Clerical Support.
IT grants.

3. To collaborate with other school departments in IT-related plans.

Tasks / Time Scale / Success Criteria / Methods of Evaluation / People Responsible / Resources Required
  1. Assist the implementation of QEFProject “ Self-learning through Videos with Fun”.
/ Whole year / Smooth running of the project with technical support. / Collecting feedback from the Project Team. / Mr Yeung Kam Yau / TSS
  1. Encourage students to join “Young IT Leader Award”.
/ Whole year / Activities are jointly held with Computer Subject Department.
Over 50 students attained the Bronze Award / Counting number of Awards attained by students. / Mr Lee Ka Kui, Mr Yeung Kam Yau / IT Prefects ,
Computer Club,
Computer Subject Teachers.
  1. Organize training on the use of school network systems for new students.
/ 1st Term / New students are able to use the school intranet for learning and communications. / Collecting feedback from new students. / Mr Choy Yu Ling,
Mr Yeung Kam Yau, / Computer Subject Teachers,
  1. Organize a talk for parents on ethical and legal issues regarding to use of IT.
/ 1st Term / A talk is organized jointly with Parent -teacher Association. / Collecting feedback from participants. / Mr Yeung Kam Yau. / PTA Association,
Outside organization.
  1. Organize activities to help students understand the ethical, legal and health issues involved in using IT.
/ Whole
year / Activities on ethic awareness, including reading, are held during lesson times and assemblies are held jointly with Computer Subject Department. / Collecting students’ feedback. / Mr Yeung Kam Yau,
Mr Choy Yu Ling, / One School Assembly,
Computer Club,
IT Prefects.
  1. Facilitate students’ on-line reading and project learning.
/ Whole year / Useful links to education sites regarding reading and project learning are included in school homepage. / Collecting teachers’ and students’ opinions. / Miss Lai Pui Yin, / School Homepage Team,
KLA IT Leaders.

4.To enhance communications between school, students and their parents/guardians and alumni.

Tasks / Time Scale / Success Criteria / Methods of Evaluation / People Responsible / Resources Required
  1. Disseminate school information through .the school homepage.
/ Whole year / Zero dead links.
School reports, parents letters and students’ works are posted and updated.
The hit rate of homepage is recorded. / Checking the hit rate and date of last update of the homepage regularly. / Miss Lai Pui Yin, / School Homepage Team, Department Heads,
Clerical support.
  1. Investigate the feasibility of activating the parent access module of WebSAMS.
/ 2nd Term / Pros and cons of implementation are listed out. / Collect Departments’ comments. / IT Unit / WebSAMS user manual.
  1. Budget Plan

Item / Type of grant / Estimate
1) / Maintenance charge for IT school system / RM / 2000.0
2) / Maintenance charge for Aerodrive system / RM / 2000.0
3) / Maintenance charge for MUSE system / RM / 5800.0
4) / Antivirus program license fee / RM / 8750.0
5) / Replacement of UPS batteries / CS / 3120.0
6) / Headsets for MMR / CS / 1800.0
7) / CD ROM / CS / 900.0
8) / Printer toner for teacher Computer Rooms / CS / 12000.0
9) / Printer toner for Music Room / CS / 1200.0
10) / Ink for colour inkjet printer / CS / 3360.0
11) / Backup tapes / CS / 1400.0
12) / IT Prefect and Homepage Team Training and activities / ECA / 6500.0
13) / Hardware and Software / FE / 157655.0
14) / Incentive grant for extending opening hour of computer for students / EMB / 12610.0
15) / Technical Support Services charge / EMB / 157408.0
16) / Internet connection charge / EMB / 64990.0
TOTAL / 441493.0