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NAPMW BOARD OF DIRECTORS MEETING
FEBRUARY 13,2013 Conference Call Meeting
GENERAL SESSION MINUTES
National Board Members Present
Debbie Tofte, GMLVice President - Northwestern Region
Lyman King, CMI-CMEVice President – Western Region
Kelly HendricksVice President – Central Region
Katrica Driscoll, MML-CMI-CMEVice President – Eastern Region
Jeanne Evans, CMENational Treasurer
Sara VasuraNational Secretary
Christine PollardNational Senior Vice President
Jill KinsmanNational President-Elect
Candace Smith, CMENational President
Hulene Bridgman-WorksAdministrator and Past National President - Parliamentarian
Guests
Mary Ellen HeathcotePast National President, Raleigh Triangle Assn., Partners in Progress Co Chair
Lucy CollierPast National President, Seattle Puget Sound Assn.
Laurie Abshier, GML-CMI-CMEPast National President, Bakersfield Assn., Nominations Chair
Dawn Adams, GML-CMIPast National President, Central NY Assn., Ad Hoc Restructure Chair
Nita Cook, GML-CME-CMICMI Chair
Katheryn M. FarrellTri-Cities/Washington Assn., National By Laws Chair, National Leadership and Procedures Chair
Cynthia NutterColumbia River Assn., Local Secretary
I.ROLL CALLSecretary Sara Vasura
A.Quorum Confirmation: Following roll call, a quorum was confirmed by President Candace Smith.
B.Acknowledgment of Guests: President Smith welcomed all participants and Past National Presidents.
II.CALL TO ORDER at 4:01 PM CT by President Smith
A.Agenda approved as submitted.
B.January 9, 2013 General Meeting Minutes approved as submitted and filed.
C.Designation of Minutes Review Committee
A.Sara Vasura – National Secretary
B.Debbie Tofte – National Vice President Northwestern Region
C.Jeanne Evans – National Treasurer
III.Financial ReportNational Treasurer Jeanne Evans
A.Review P/L and Balance Sheet YTD - Report we had a good month with $7,837.00 in income. Report submitted and filed for audit.
IV.WORKS IN PROGRESS/UNFINISHED BUSINESS
A.2013 National Education Conference –Kathryn Hardeman, Deanna Mellas and Richard Alvarado reported. Final Agenda has been submitted to the Board. Reminded that the hotel for the conference is approximately mid way between both airports in Houston, so shop for the best price at both airports. Richard asked that the NVP’s reach out to the locals for goodie bag donations.
B.2014 National Conference – Debbie Tofte reported that she has received a few good ideas which sparked more input. She is reaching out to members to serve on committees. A theme will be presented to the Board in April, and there will be a presentation at the National Conference Business Meeting.
C.National VP Guide – No report.
D.Knowledge Coop Proposal – President Smith reported she has only heard from one person to test. Please let her know if there is someone in your Regions who can test the product.
E.FHLMC Initiative – Hulene Works reported for Sue Barnett. Sue is working with Freddie Mac. They would like for our CMI’s to take their Credit Smart TTT course so they can teach it locally. It will be for Good Will and will get our name out into communities. Credit Smart is a Freddie Mac initiative geared toward minorities and women to empower them to make smart financial decisions.
V.Committee Reports
A.Leadership and Procedures – Report filed by Kaye Farrell. Kaye reported that the AIB report went to the National Board members and was posted on the web site. Highlighted in the report was a reminder that YTD Financial Statements will be due to determine if the local has to file a 990 at the end of the year.
B.Membership – Written report filed by Jill Kinsman. Jill reported we had 44 renewals and 28 new members with a total of 692 members.
C.Technology – Written report filed. President Smith gave a verbal update that they are loading the National and Region logos that are transparent, i.e., the background will no longer be white but will blend with paper color. They will be in the Resource Library under Logos. Plan to add local logos later.
D.Karat Klub – Debbie Tofte gave a brief report which is filed.
E.Partners in Progress – Mary Ellen Heathcote reported that they are making good progress in sponsorships. Written report filed.
F.National Education Initiative – Nita Cook reported and a written report is filed.
MOTION: I, Nita Cook, move that the“Grandfather Participant $200” will be removed from CMI structure and that the below fee structure be approved:
$250 new CMI cost; certified for two years by NAPMW
$100 renewal cost for additional two year periods
$100 to “audit” for existing CMI’sor to take the class without CMI certification (fees may be combined, i. e.: if a CMI renews, they can audit the class for free in that same calendar year.
CMI Reduce the current course requirements from 12 hours to a total of 8 with 4 hours being classroom and an additional 4 hours of follow up material. Motion Carries.
- IML – No. report.
- Education – Kelly Hendricks reported that she and Lyman King are working with other members to provide webinar based training. It is going well. Also in talks with MI companies to provide webinars. The VA webinar went well with some minor technical difficulties.
- Professional Development/CTL - Jeanne Evans reported they have a time set for the round tables at the National Conference. Also planning webinars.
- Compliance – Sara Vasura reported that her committee has grown to four people and they will meet later this month.
- Marketing – No report.
- NMLS – Kathryn Hardeman reported they have had a successful year with classes. In process to complete a report. Need help with the course updates. She needs about 5 or 6 people.
- Delivery Systems – Hulene reported on PGI vs. Go To Meeting. Go To Meeting is less expensive and easy to use.
MOTION: I, Jill Kinsman, move that we enter into an Annual Agreement with GoToMeeting effective immediately at the annual price of $663.60. The payment of these funds will come from the National Board Conference Calls budget line items. Motion Carries.
G.Audit – President Smith reported both Central and Western audits are complete. Job well done. Northwestern Region is due next. Debbie Tofte raised a potential issue with the Northwestern Region’s books. President Smith asked Christine Pollard to work with Debbie to resolve.
H.E Publications
MOTION: I, Christine Pollard, move that we use Constant Contact for our communication vendor going forward effectively immediately. Motion Carries.
I.2015 Conference Bidding – Hulene Works reported that a reminder was sent to NVP’s to get bid information to local Presidents about interest in hosting the Conference in 2015. They are due back to Hulene on March 1,2013.
VI.New Business
A.APMW Foundation – No report.
B.Nomination Committee – Laurie Abshier reported that we are close to a full slate.
VII.Other Business – None.
VIII.Announcements
A.Next call is on March 13, 2013 at 4 PM CT.
B.Remember to send minutes, reports, etc. to our on line storage.
IX.Recess to Executive Session at 5:41 PM CDT.
X.Reconvene from Executive Session back to General Session at 6:24 PM CDT.
MOTION: I, Christine Pollard move to ratify the Motions made in Executive Session. Motion carries.
MOTION: I, Christine Pollard, move to amend the current wording of the Bylaws, as follows, effective with the fiscal year beginningJune 1, 2013,
CURRENT WORDING:
Article VI - Officers, Qualifications, Duties, Tenure, Vacancies, and Removal from Office
6.1 National
a. Officers
1. The officers of NAPMW shall be the President, President-Elect, Senior Vice President, a Vice President from each Region, Secretary and Treasurer
TO READ
PROPOSED WORDING:
Article VI - Officers, Qualifications, Duties, Tenure, Vacancies, and Removal from Office
6.1 National
a. Officers
1. The officers of NAPMW shall be the President, President-Elect, a Vice President from each Region, Secretary and Treasurer
and that appropriate changes be made where ever in these Bylaws, any reference to the office of Sr. Vice President and/or duties of Sr. Vice President should appear. This would also
apply to occurrence of Sr. Vice President in the National Operating Procedures.
Seconded by Jill Kinsman.Motion Carries.
XI. Adjournment at 6:25 PM CDT.
IML Designations for the NAPMW Board appear once in the National Board Member list at the beginning of the Minutes.