Heart of Illinois Homeless Continuum of Care

Steering Committee Meeting Minutes

Date:Tuesday, May 7, 2013

Location:The American Red Cross

Call to Order

Michael Kennedy called the meeting to order at 2:35 PM. Member Attendance: Chris Kahl, Nicole Frederick, Patti Fuchs, Kevin Nowlan, Norma Weaver, Jim Simkins, Shay Carter, Ketura Baptist, and Lisa Roeder. Others present: none.

Approval of April 02, 2013 minutes

Minutes approved for the April 02, 2013

Agenda

  1. HEARTH

1.Kevin Nowlan shared specific agencies are to attend training on 5/13 &14th

  1. Other CoC’s maybe attending HEARTH training in Peoria
  2. Sent in recent SHP application, HIC/PITresults, and evaluations
  3. HIC/PIT-need to a make a couple of adjustments
  4. Is not required for permanent supportive housing
  5. Is required on housing inventory chart
  1. HMIS

1.TA advisor assigned to CoC to work on HMIS

  1. Have to schedule a meeting with:
  2. Mike Kennedy, Tri-county Regional Planning Commission, Kevin Nowlan, Glenny Lucas, and Emily Cahill (if possible)
  3. This meeting needs to happen quickly
  4. Mike will schedule time to discuss at data and how it was collected
  5. Possible Conference call as a option
  6. Goodwill has requested a letter of support for the 2013 Stand Down

Heart of Illinois Homeless Continuum of Care

Steering Committee Meeting Minutes

  1. ESG

1.CoC portion of application submitted 4/16/13

  1. Agencies had to submit by 4/30/13

2.ESG monitoring for the City of Peoria performed by Nicole Fredrick

  1. Grantee performance
  1. Mike Kennedy gave update on program compliance issues with CoC grantee
  2. Communication issues have been resolved
  3. Improvements made on policy/procedures
  4. Improvements need to be adopted in 30 days
  5. Suggestions given from other CoC member agency
  6. Follow up within one month
  1. HUD
  1. Kevin shared letter from Ann Olivia regarding fiscal year 2013 competition
  2. Regular award schedule
  3. Grant inventory worksheet-short turnaround time
  4. Decrease in funding
  5. CoC fiscal year 2013 should expect a decreasing funding to exceed 5 %
  6. Kevin recommends that he does not lead committee on this, need process for those without conflicting interest
  7. CoC needs to discuss future funding approaches and increase its level of awareness
  1. VISTA Volunteer
  1. Nicole Fredrick shared previously selected applicants did not work out
  2. If unable to find qualified applicant CoC will not have a VISTA volunteer

Heart of Illinois Homeless Continuum of Care

Steering Committee Meeting Minutes

  1. CommITTEE UPDATE

1.By-law Review Committee

a.Ketura Baptist volunteered to chair

b.Need to select committee chairs after HEARTH training

  1. Monitoring Committee-has not met
  2. Governance Committee-has not met
  3. Coordinated Assessment-has not met and is waiting for 211 to go live
  1. LISC

LISC will cover Kevin Nowlan expenses and remaining monies will be used for Captain Katherine Clausell expenses

  1. adjournment

Meeting adjourned at3:55PM.

  1. Next Steering Committee Meeting

June 04, 2013; 2:30 PM at American Red Cross.

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