SECTION 1: DG, DS, DT, SAA

NAME:Paul AnsticeOFFICE: District Governor

DATE:Cabinet May 2013

DECISIONS REQUIRED:

Under the conditions of Clause 7c of the District 105M Charity Trust Deed, from 1st July 2013 and until such time as Cabinet reviews and amends this decision, or the District 105M Charity Trust Deed is amended, the officers holding the posts of 1st Vice District Governor and Immediate Past District Governor will be appointed as additional Trustees to the District Governor, District Secretary and District Treasurer.

JUSTIFICATION FOR DECISIONS:

Clause 7c of the District 105M Charity Trust Deed states ‘One or more further Trustee may be appointed by the said District Cabinet’ in addition to the three designated Trustees, the District Governor, the District Secretary and the District Treasurer. It is the Trustees’ view that there should be at least two further Trustees and have proposed the 1st Vice District Governor (who is the Chairman of the Finance and Administration Committee) and the Immediate Past District Governor. These appointments will ensure continuity between successive years as there will always be two existing Trustees at the beginning of a new Lions fiscal year, the out-going 1st Vice District Governor moving to District Governor and the out-going District Governor moving to the Immediate Past District Governor.

ACTIONS TAKEN SINCE LAST MEETING:

Between the two cabinet meetings in February and May, I will have carried out the following actions:

  • Made six club visits atWellesbourne, Stour Valley, Bushby, Worcester, Birmingham Chinatown and Northampton Eighty Lions clubs. I am still trying to arrange a visit to Handsworth Ladies Lions Club which will mean that all clubs in the District have been visited by the Governors Team this year. I am currently arranged a couple of additional club visits of a more social nature to clubs that have been visited by DGE Simon this year. I would like to thank each club for the welcome that they gave to me and for the time each has dedicated to providing service within their communities.
  • Held threeGovernors Team meetings with the VDGs.
  • Held the 38thDistrict 105M Convention at Worcester on 22nd to 24th March. Despite the weather this was well attended and was a great success. The business session was conducted to schedule and congratulations go to Simon, Ian and Heather being elected as the Governors team for 2013-2014. Both the Host Night and Banquet and Ball were wonderful evenings of fun and friendship and my thanks go to all those involved in the running Convention.
  • Attended the fourth and final full Council of Governors meeting and Multiple District Convention inTorquaybetween 25th and 28thApril.This will be updated at cabinet.
  • Produced three DG Newsletters for March, April and May leaving one final newsletter to complete.
  • Held meeting and worked with the MD GMT Coordinator, DG John Savell of 105A and DGE David Merchant of 105D to attempt to create a credible MD GMT strategy.
  • Attended the Multiple District Young Ambassadors Final at the Village Hotel in Dudley on Sunday 24th February.There were 13 inspirational young candidates and although our candidate Ashleigh did not win, she was a credit to the District.
  • Attended Lions UN Day celebration at the Palace of Westminster on 12th March and heard presentations from Jo Youle on Missing Persons, Anne Callaghan of UNICEF, an update on the Korle Bu project by Michelle Beaconsfield of Moorfield Hospital and from Angharad McKenzie of Wateraid.
  • Represented the District at the royal visit by our patron The Countess of Wessex to MDHQ on 27th March
  • Attended Charter Anniversary Celebrations at Walsall, Hinckley and Burbage and Barwell and Earl Shilton, Nuneaton and Bedworth, Towcester, Kingswinford and Stourbridge, Market Harborough, Birmingham Chinatown, Aldridge, and Knowle and Dorridge Lions clubs. In addition, Jackie and I will also be attending Charter Anniversary Celebrations at Thurnby, Sandwell, Rugby Rokeby and Malvern Hills after cabinet and by the end of this Lions fiscal year. We would like to thank club members for their kind invitations.
  • Attended a number of social events around the District at Harborough Twenty 12, Balsall Common and Wellingborough. Between cabinet and the end of this fiscal year I will attend the Zone H Games for Special Needs Schools, Rowell Lions Summer Barn Dance and the Wellesbourne and Shakespeare Raft Race.

OBJECTIVES:

  • To manage the District in an efficient and effective manner
  • To support the cabinet officers in their roles and achievement of their personal objectives
  • To support and encourage clubs and Lions around the District in ‘touching the hearts of those in need’
  • To take an active role in the decision making and running of the Multiple District
  • To have an enjoyable and memorable year.

I have reflected on whether these objectives have been met this year and from my viewpoint I am satisfied that they have, particularly objective five. However, I will leave it others to make their own decisions.

I would like to thank all cabinet members for the hard and dedicated work this year and without your effort our achievements this year would not have been possible. Jackie and I have thoroughly enjoyed this year and I hope that you all have as well.

NAME: PAULINE HOOGERWERFOFFICE: DISTRICT SECRETARY

DATE: CABINET MAY 2013

DECISIONS REQUIRED: None

ACTIONS TAKEN SINCE LAST MEETING:

  • Held planning meetings to prepare for District Convention.
  • Prepared Convention papers for printing.
  • Assisted DG Paul in running of Convention.
  • Attended F & A Committee meeting.
  • Attended MD Convention in Torquay.
  • Produced and circulated DG’s monthly newsletters.
  • Received, collated and circulated Cabinet reports.
  • Met with DG-Elect Simon to discuss action plan for his year in office.
  • Sent out appointment letters and associated documents to incoming Cabinet Officers.
  • Helped to produce list of incoming Officers for the MD Directory.
  • Sent first draft to MDHQ.

OBJECTIVES:

  • To continue to support the District Governor until the end of his year in office.
  • To ensure a smooth handover to myself at the end of this Lions year.

My thanks to DG Paul for entrusting me with this role, which I have greatly enjoyed and I look forward to more of the same with DG-Elect Simon!

NAME:Brian BurgessOFFICE:District Treasurer

DATE:Cabinet May 2013

DECISIONS REQUIRED:

Confirm F & A recommendations on financial issues.

Report Items

Charity Account trustee items.

1. Update on Charity Account to 31 st March 2013 .Schedule C attached

2. Niger water wells donation sent for £ 10000.

3. Alcester donation sent for £ 3,300.

4. St Asaph clubs requested to advise should they wish their donation to be returned, as District BS has advised appeal oversubscribed.

Balance to be transferred to Humanitarian reserve to meet future emergency appeals.

5. Happy to provide detail of specific club donations to Specialist officers.

6. Charitable donations with gift aid via “my donate and MyCharityPage” being received but unable to identify donor.

District Administration Account

1. Update on Administration account to 31 st March 2013. Schedule A attached

2. Detail comments on expenditure to date,

Two clubs dues are still awaited.

Officer’s expenses follow recent trend with only ten claimants.

Convention, outturn costs to follow, competitions expenses to follow.

MD membership grant awaited.

Expenditure on membership, met from grant £1715, compared to budget of £ 6000.

3 Club accounts for 2011-2012.

25 club returns .total donations £ 220 K. .

Will zone chairmen please ask clubs in their zone to ensure charity accounts have been sent to Charity commissioners with a copy to District Treasurer.

NAME:Ron CrossOFFICE: Sergeant–at-Arms

DATE:February 2013

DECISIONS REQUIRED: None

ACTIONS TAKEN SINCE LAST MEETING:

Assisted with the District final of the Young Ambassadors Competition.

OBJECTIVES:

As before, to keep unruly Cabinet Officers under control so that they and all well behaved ones can enjoy the meeting.

SECTION 2: REGIONS AND ZONES

Region 1

NAME:Paul MurphyOFFICE: Region 1 Chairperson

DATE:May 2013

DECISIONS REQUIRED: None

ACTIONS TAKEN SINCE LAST MEETING:

Attended Zone A Social – Hosted by Dudley Lions – An enjoyable Sunday Lunch with 40 or so Lions and their families in attendance.

Attended Zone B Meeting – Hosted by Sandwell –Unfortunately only one club from the Zone was in attendance, but nonetheless, a positive meeting with lots of information disseminated to those present.

Attended meetings with regards to Sandwell Hosting Convention in 2015

Facilitated a New Members Roadshow, attended by members from Sandwell, Birmingham Chinatown, Rugby Rokeby. Thanks to the Training team for the work they put into the evening.

Attended a membership drive organised by Aldridge Lions

Attended an Aldridge Lions Club, club meeting.

Attended a GMT meeting

Liaised with Kingswinford and Stourbridge Lions re use of Zone B Boards

Attended District Convention

Continuing to plant the seeds for a new club in the Quinton/Harborne area of Birmingham

OBJECTIVES:

To support clubs as required.

NAME:Terry SmithOFFICE: Zone C Chair

DATE:May 2013

DECISIONS REQUIRED: None

ACTIONS TAKEN SINCE LAST MEETING:

Held Zone meeting 4th March

Cabinet Feb 2013

Attended District Convention for business session on Saturday

Visited 4 of 5 clubs for 2nd visit of the term

Spoken in detail with John Barnes and Chris Burrows (Zone C Chair 2013/14) with a view to Zone C helping with District Convention 2013/14

Organised 2nd Hall Green meeting, in the process of contacting local school PTA’s as a one strategy to create interest in new club

Taken incoming Zone Chair to 2 club business meetings to aid transition and enlist support for zone helping to organise District Convention.

OBJECTIVES:

To further understand the Zone, the District and their needs, help Clubs in the Zone to the best of my ability, particularly to increase membership, support the re-formation of a Hall Green Club and to support a zone project if the clubs want to collaborate, have an efficient year and enjoy myself.

Zone Chairmen - Additional Information

Club
Name / Members
July / Members
Current / Members
Potential / Membership Actions
Done and to do
Birmingham Acocks Green / 19 / 20 / 1 / One member feels he should resign as unable to attend meetings or Club events due to family commitments but is reconsidering his position. One prospective member has expressed great interest and will now attend Club events and meetings.
Birmingham Sheldon / 16 / 15 / 2 / One potential new member has attended one meeting. Club members at next meeting (08/05/13) will be discussing various activities to try and recruit more members
Knowle and Dorridge / 34 / 35 / 3 / Recent membership meeting with prospects confirmed 3 good applications
Shirley / 24 / 24 / 1 / We have one prospective new member who will hopefully be
inducted at our May meeting.
Solihull / 23 / 24lihullnd Dorridgereenew club local school PTA'as (Zone C Chair 2013/14) with a view to Zone C helping with Distric Convention / 2 / We have lost a member of long standing due to ill health but he will remain on our special honorary members list.
A new member was inducted at last meeting.
We still intend to take names at our Book Stall in Mell Square obtaining new members is still an important part of the club programme, in connection with this a special Promotions & PR committee has been set up
Club Name / Birmingham Acocks Green
Community Services / Message in a bottle – visits to Acocks Green Community Centre and also Alms houses.
9th March – Senior Citizens Party
Fundraising Activities / 29th March - Bag pack at Waitrose - £330 raised
12th April - Quiz at Ninestiles School – funds for Message in a Bottle - £500 so far.
Fellowship Activities / None
Other Comments / Donations made:
£50 – Red Cross, £100 – Water Project, £80 North Sea Lions, £150 – Teenage Cancer Trust
Future Events
19th May – Walkathon marshalling, 24/25th May – Charter Anniversary weekend, 15th June – OAP trip to Evesham/Alcester, 19th June – Golf Social, 6th July - Acocks Green Carnival, 13th July – Shirley Carnival
31st August – Collection in Acocks Green Centre – Edwardian Theme
29th September – Earlswood Charity Walk/Fun Day
Club Name / Birmingham Sheldon
Community Services / Successful Lunch time Buffet held on 16/04/13 at King George V Pub for 38 local elderly.
Fundraising Activities / None as Easter Bunny Trail at Sheldon Country Park on 23rd March 2013 had to be cancelled on 22nd due to adverse weather conditions
Fellowship Activities / Some members attended Castle Bromwich Lions “Rock your Socks” Night on 09/03/13 & Acocks Green Lions Quiz Night on 12/04/13
Other Comments / Donations made:
£150 Friends of Sheldon Country Park, £440 Sheldon Royals Under 13 Football team for New Kit (with Lions Log & sponsored by Sheldon Lions (PR opportunity), £500 St Thomas Moore Primary School Sheldon. Purchased Playground Equipment to value of £500 Stanville Primary School, Sheldon, 00 t events:
Acocks Green quiz£300 Sue Nightingale, £200 to Isobel Nightingale (mother & daughter) towards travel costs to India as part of Slumdoctor Team, £200 to Edward’s Trust, £50 to Lions Shelter at National Arboretum.
Future events:
16/06/13 Family Fun Day at King George V Pub, Common Lane, Sheldon – will be using events as PR & recruiting opportunity (weather permitting)
04/07/13 Quiz Night at the Ivy Leaf Club, Coventry Road, Sheldon
06/07/13 Coach trip for approx. 100 local elderly to Stratford upon Avon, with Buffet Meal on return at Barston Lakes Country Club.
Have stalls at Sheldon Park Country Fayre at end of July 2013 – as yet have not been advised of actual date.
Possible entry in Wellesbourne & Stratford upon Avon Lions Raft on 23/06/13
Club Name / Knowle and Dorridge
Community Services / Continue collecting spectacles for recycling.
Fundraising Activities / Easter Egg raffles at two local pubs raised record amount, Tin shake,
Master Team Quiz
Fellowship Activities / Rifle shooting at Old Sils Rifle Club- 15 attended including potential members. Pub meal after Easter Egg draw. Team entered for Birmingham Acocks Green quiz
Other Comments / Donations made:
Patterson Court ( elderly Home), Andrew Naylor- holiday for local resident badly disabled after road accident, This way up, Knowle Football Club, National Memorial Arboretum
Future events:
K & D Charter , 18th May, Knowle Fun Run – 12th May, Petanque, 2nd Aug
Club Name / Shirley
Community Services / Supporting pupils from Light Hall School who plan a trip to Uganda in support of local educational initiatives. Looking into the possibility of undertaking a prostate cancer screening session and intend to approach Kingswinford & Stourbridge and Balsall Common Lions Clubs for information and best practice.
Continue to support Solihull Special Olympics and will be helping them with a number of regional competitions that they plan to enter.
Exploring links with other charities around the Borough of Solihull through a joint initiative called MiaB, in order to promote Lions and such things as message in a Bottle.
Fundraising Activities / Held our annual Charter in Nottingham on the 2nd March. During the event we were able to present DG Paul Anstice with a cheque for £1,855 towards his nominated projects. Supported the Marie Curie collection on the 8th and 9th March (Tesco’s Hall Green), and raised nearly £900. A Bingo Quiz raised almost £300 for local good causes. Planning to hold a Race Night in May on Friday the 17th May.
The Shirley Carnival is planned for Saturday the 13th July.
Casino Night has now been re-arranged for the autumn.
Fellowship Activities / Members attended District Convention in Worcester as well as Shrewsbury Lions Charter. Lion Chris Burrows (incoming Zone Chairman) has also attended business sessions at Acocks Green and Knowle & Dorridge as part of his familiarisation with Clubs within the Zone.
Other Comments / PR this session involve various press articles about the Marie Curie collection plus some photographs. Also in a recent edition of the Solihull News is a photo and article about the model car we donated to Connor Fox, a pupil at Hazel Oak School (school for children with learning difficulties). The 18+ group has also had a mention in the local press and we are indebted to one of our youngest members for updates on our Twitter account and to Lion Ken for various items on our Facebook page.
Donations made:
£500 Shirley Sea Cadets, £600 Light Hall Pupils visit to Uganda, £200 Sloppy slippers, £300 Connor Fox (replace stolen model car) – child with learning difficulties, £50 contribution towards a new bicycle for Mrs Pitt (original bike damaged beyond repair by unknown vehicle)
Future events:
17th May 2013 Race Night
22nd June 2013 Tin shake (Donkey Derby)
13th July 2013 Shirley Carnival
Club Name / Solihull
Community Services / 20th July OAP Coach Trip to Cotswolds, 16th December our special OAP Lunch this year will be held in the Bridge Club.
Message in a bottle, collection of glasses, Young Ambassador, etc now being organised.
Fundraising Activities / Mach 21st to 24th Easter Raffle organised for Morrison’s Store £1,053 raised
Fellowship Activities / February 24thSunday lunch arranged at the Ramada Hotel for club members
Other Comments / Donations Made:
Marie Currie Hospice£10,000.00
Future events:
May 23rdQuiz at Highwood PH
June 30thClub Presidents handover

Region 2

NAME:Christine MossOFFICE: Region 2 Chairman

DATE:May 2013

DECISIONS REQUIRED: None

ACTIONS TAKEN SINCE LAST MEETING:

24th January / Held the Region 2 Skittles competition won by Marston Green
30th January / Attended GMT Meeting
4th February / Attended GLT Meeting
10th February / Attended Cabinet
8th March / Hosted a meeting with the GLT Trainers to discuss up and coming courses
12th March / Attended UN Day at the Houses of Parliament
15th March / Attended District Skittle Competition
20th March / Assisted DG Elect Simon to deliver My Ideal Club
22nd – 24th March / Attended District Convention
14th April / Attended the Incoming Zone and Region Chairman’s workshop
26th – 29th April / Attended Multiple District Convention
4th May / Attending the Incoming District Officers Workshop
15th May / Attending Zone E Go Carting Zone Meeting

When I sat down to write this report I, must confess to thinking that I had not been very busy since the last cabinet, but as you can see it turned out not to be the case. It may have been busy, but very enjoyable.