No.RO/NCA/Man Power Arrangement/831 19th December, 2007
BID INVITATION AMENDMENT NOTICE
The last dates for the sale of Bidding document, submission of bid and the opening of bids as notified vide NIB No.RO/NCA/Man Power Arrangement/780-86 dated 27.11.07 for providing caretaking services at 19 Remote Stations in Narmada River basin & Master Control Centre are hereby extended as follows:
Sale of Bidding document : 22.1.2008, upto 1700 Hrs;
Last date for submission of bid : 23.1.2008 upto 1400 Hrs;
Opening of Bids : 23.1.2008, at 1600 Hrs.
The other terms and conditions of NIB and Bidding document shall remain unaltered.
Sd/-
(C.S. Srivastava)
Chief Engineer
Bid No. : RO/NCA/Man Power Arrangement/
NAME OF WORK : PROVIDING CARETAKING SERVICES AT REMOTE STATIONS AND MASTER CONTROL CENTRE IN NARMADA RIVER BASIN
EMD.: Rs.57,300/- in the form of Bank Demand Draft in favour of “Narmada Control Authority” payable at Indore, M.P. .
COST OF TENDER FORM : Rs. 500/- (non refundable) in cash/ Demand Draft
DATE OF ISSUE : Upto 18.12.07 between 09.30 to 18.00 hrs.
DUE DATE & TIME OF :
(i) SUBMISSION OF COMPLETED
TENDER : 19.12.2007 up to 14.00 hrs.
(ii) OPENING OF TENDER : 19.12.2007 at 16.00 hrs.
TENDER FORM ISSUED TO :
M/S ………………………………..
………………………………………………..
………………………………………………..
………………………………………………..
…………………………......
TENDER ISSUING AUTHORITY
fufonk la[;k % vkj-vks-vkbZ-@,u-lh-,-@esu ikoj vjastesaV@780&86 fn- 27-11-07
fufonk vkea=.k lwpuk
v/;{k] ueZnk fu;a=.k izkf/kdj.k dh vksj ls ,sls lsok iznkrk@fu;ksDrk vfHkdj.k@Bsdsnkj] ftUgsa okafNr lsok iznku djus ds fy, lEc) foHkkxksa dk oS/k iathdj.k izkIr gS vFkok ftuds ikl fof/k;ksa ds v/khu oS/k ykblsUl gS] vkSj ftudk dk;kZy; bUnkSj vFkok Hkksiky esa vofLFkr gS] ls ueZnk dNkj esa QSys ueZnk fu;a=.k izkf/kdj.k ds 19 fjeksV LVs'ku ,oa eq[; fu;a=.k dsUnz] bUnkSj ds ns[kHkky lsok gsrq fyQkQk can fufonk vkeaf=r dh tkrh gSA
fufonk ds lkFk ueZnk fu;a=.k izkf/kdj.k] bUnkSj ds i{k esa vkgfjr fdlh Hkh O;olkf;d cSad dk :-57]300@& dk ys[kk ns; fMekaM MªkQ~V@lkof/k tek jlhn@cSadlZ psd fufonk lqj{kk fuf/k ds :i esa vo’; layXu gksuk pkfg,A fufonk lqj{kk fuf/k dh oS/krk fufonk dh oS/k frfFk ls 28 fnu vf/kd gksuh pkfg,A bldk C;kSjk fufonk izi= esa ns[kk tk ldrk gSA vfHk:fp j[kus okys ;ksX; i{k fufonk izi= funs’kd ¼foRr½ ds v/khu ys[kk 'kk[kk ls ¼'kfuokj] jfookj ,oa jktif=r vodk’k ds fnuksa dks NksM+dj½ :-500@& ¼okilh ;ksX; ugha½ ds dS’k vFkok ueZnk fu;a=.k izkf/kdj.k] bUnkSj ds i{k esa fMekaM MªkQ~V tek dj izkIr dj ldrs gSaA fufonk izi= lfgr foLr`r tkudkjh ueZnk fu;a=.k izkf/kdj.k ds osc lkbV www.nca.gov.in ij Hkh miyC/k gSA fnukad fufonk fnukad 19-12-07 ds
14-00 cts rd vo'; tek dj fn;k tkuk pkfg,A mlh fnu mls 1600 cts fufonknkrk ds izfrfuf/k ¼tks mifLFkr gksa½ ds le{k {ks=h; dk;kZy;] ueZnk fu;a=.k izkf/kdj.k] bUnkSj esa [kksyk tk;sxkA fcuk dksbZ dkj.k crk, dksbZ ;k lHkh fufonkvksa dks fujLr djus dk vf/kdkj fu;ksDrk ds ikl lqjf{kr gSA
eq[; vfHk;ark
Narmada Control Authority
‘Narmada Sadan’, Block-B, Scheme No. 74, Vijaynagar
Indore
NIB No. RO/NCA/Man Power Arrangement/ 780-86 Date 27.11.07
INVITATION FOR BID
Sealed Bids are invited on behalf of Chairman, NCA from the Service Provider/Placement Agency/Contractor having valid registration from the concerned Department for providing such services or having a valid license, as necessary under Law, having office at Indore/Bhopal for providing caretaking services at 19 Remote Stations spread over the Narmada basin and Master Control Centre, Indore.
The Bids must be accompanied with Bid Security of Rs.57,300/- in the form of Account payee Demand Draft / Fixed deposit receipt/ Banker's cheque from any of the commercial bank, in favour of “Narmada Control Authority” at Indore. The Bid Security shall be valid for a period of 28 days beyond the bid validity period. The details can be seen on Bid document. Interested eligible party may obtain the Bidding document on payment of Rs.500/- (non refundable) through cash or Demand Draft in favour of Narmada Control Authority, Indore from the Accounts Section under Director (Finance) (except Saturday, Sunday & Gazetted Holidays). Detailed information including bidding document is also available on the NCA website www.nca.gov.in. The bid must be submitted on or before 1400 hrs. on 19.12.2007. The bids shall be opened on the same day on 1600 hours in presence of the bidder's representative who chooses to attend at the Regional Office of Narmada Control Authority, Indore. The Employer has the right to reject any or all Bids without assigning any reason.
Chief Engineer
SECTION IINSTRUCTION TO BIDDER
A – GENERAL
1 SCOPE OF BID
1.1 The Chief Engineer, NCA on behalf of Chairman, NCA (referred to as Employer in these documents) invites bids on QCBS (Quality and Cost Based Selection) system on 50:50 basis for providing caretaking services in the Narmada Control Authority (as defined in these documents and referred to as “the Service / services”) at Master Control Centre (referred to as MCC in these documents) located at Vijay Nagar, Indore and at 19 number of stations (referred to as RS) spread over in Narmada basin in the states of Madhya Pradesh, Maharashtra and Gujarat)
1.2 The successful bidder will be expected to provide the services during the specified contract period on Annual Contract Basis (or extended period on mutual consent, if any) as described in the contract data.
1.3 The general character and the scope of the service is illustrated and defined by the Specifications and Special Condition of the Contract the Bill of Quantities here with attached.
2. ELIGIBLE BIDDERS
2.1 The invitation for Bids is open to all firms / organizations / contractor / agencies of repute who have requisite qualification and experience of providing similar type of services, as prescribed hereunder.
2.2 If Government owned / controlled organization intends to participate, they will have to produce a certificate of competent authority authorizing it to participate in the tender.
2.3 The bidder shall not be under a declaration of ineligibility for corrupt and fraudulent practice in accordance with sub clause 29.1
3. QUALIFICATION OF BIDDER:
3.1 Bidder must be Service Providers/Placement Agency/Contractors having valid license and or registration from the concerned Department for providing such services and should have an office at Indore/Bhopal.
3.2 To qualify for award of the contract, the Bidder should have a minimum experience of three years in executing such services in similar types of academy/ training centres/ organization etc. The Agency should also have minimum one service contract in running status operating with a minimum of 25 personnel. The details of experience are to be furnished in form Tech- 1.
3.3 The details of personnel proposed to be employed for the purpose of providing the services are required to be filled in form Tech-2 B indicating name, age, qualification and experience. This information should necessarily be given only for Coordination Supervisor.
3.4 Bids submitted by a joint venture of two or more firms as partners shall comply with the following requirements, unless otherwise stated in the Bidding Data:
(a) the Bid shall include all the information.
(b) the Bid shall be signed so as to be legally binding on all partners;
(c) the Bid shall include a copy of the agreement entered into by the joint venture partners defining the division of assignments to each partner and establishing that all partners shall be jointly and severally liable for the execution of the Contract in accordance with the Contract terms; the event of a successful bid shall be signed by all partners and submitted with the bid, together with a copy of the proposed agreement;
(d) one of the partners shall be nominated as being in charge, authorized to incur liabilities, and receive instructions for and on behalf of any and all partners of the joint venture; and
(e) the execution of the entire Contract, including payment, shall be done exclusively with the partner in charge.
3.5 The turnover of such Bidder must have been at least Rs. 20.00 lakhs in each of preceding two financial years. The average turnover for last three years is to be submitted in form Tech-3, duly supported by annual audit reports.
3.6 The Bidder shall submit a detailed methodology indicating the procedures of operation, quality control procedure etc. for providing the services during the contract period. For the purpose of understanding the proposed methodology, the employer has the option of calling bidders for presentation / discussion before the selection committee.
3.7 The Bidder must be registered under EPF and ESIC regulation and should possess EPF numbers allotted by EPF Organisation, Government of India.
3.8 Bidder must possess a valid labour license from the Chief Labour Commissioner//Labour Department, GOMP, for specific number required for the contract labour under Labour Contract Act.
3.9 All bidders shall provide qualification information in prescribed format regarding Average Annual Turn Over (AATO), experience in similar service, details of key personnel, plants and equipments and proposed methodology.
3.10 The bidder should, however, undertake their own studies and furnish with their bid a detailed methodology supported with equipment & manpower planning and its deployment duly supported with broad calculations and quality control procedure proposed to be adopted, justifying their capability of providing such services over the contract period.
3.11 All bidders shall include the following information and documents with their bids in Section II.
a. Copies of original documents defining the constitution or legal status of the firm / organization, place of registration, and principal place of business, power of attorney of the authorized signatory of signing the Bid.
b. Reports on the financial standing of the Bidder, such as profit and loss statements and auditor’s report for the past three years.
c. Authority to seek reference from bidder’s banker, if required.
d. Information regarding any litigation, current or during the last five years, in which the bidder is involved, the party concerned and disputed amount.
3.12 To qualify for the contracts or the package of contract for which the bids are invited in the IFB, the bidder must secure a minimum of 60% marks in his technical bid evaluation comprising of Average Annual Turnover (AATO), experience, qualification & experience of personnel and proposed methodology.
3.13 Even though the bidder meets the above qualifying criteria, they are subject to be disqualification if they have;
a) Made misleading or false representation in the forms, statements and attachments submitted in proof of the qualification requirements; and / or.
b) Record of poor performance such as abandoning the services, not properly completing / performing the service, inordinate delay in completion, litigation history, or financial failure etc.
4 ONE BID PER BIDDER
4.1 Each bidder shall submit only one Bid, either individually or as a partner in a joint venture, A Bidder who submits or participates in more than one Bid (other than as a subcontractor or in cases of alternatives that have been permitted or requested) will cause all the proposals with the Bidder's participation to be disqualified.
5 COST OF BIDDING
5.1 The bidder shall bear all costs associated with the preparation and submission of his bid, and the Employer will in no case be responsible and liable for those costs.
6 SITE VISIT
6.1 The bidder, at the Bidder’s own responsibility and risk is encouraged to visit and examine the nature and intricacies of the services, and obtain all information from the Employer that may be necessary for preparing the bid and entering in to a contract for execution of the Services. The cost of the visiting the site shall be at the Bidder’s own expenses.
B - BIDDING DOCUMENTS
7 CONTENT OF BIDDING DOCUMENTS
Forms of Bid & Qualification Information
7.1 The Services and services required, procedure, methodology and contract terms are prescribed in bidding documents listed below.
i. Invitation for Bid (IFB)
ii. Instruction To Bidders – Section – I
iii. General Conditions of Contracts (GCC)- Section II.
iv. Special Conditions of Contract – Section – III
v. Schedule of Requirement - Section - IV
vi. Specifications - Section - V
vii. Contract Data – Section –VI
7.2 Bidding Documents supplied should be completed and returned with the bid.
7.3 The bidder is expected to examine all the instructions, forms terms and specifications in the bidding documents. Failure to furnish all information required by the bidding document or submission of a bid not substantially responsive to the bidding documents in every respect will be at the bidder’s risk and may result in the rejection of its bid.
8 CLARIFICATION OF THE BIDDING DOCUMENT
8.1 A prospective bidder requiring any clarification of the bidding documents may notify the Employer in writing. The Employer will respond to any request for clarification that he received earlier than 7 days prior to the dead line for submission of bids. Copies of the Employer’s response will be forwarded to all purchasers of the bidding documents, including a description of the enquiry but with out identifying its source.
9 AMENDMENT OF BIDDING DOCUMENT
9.1 Before the deadline for submission of the bids, the Employer may modify the bidding document by using addenda.
9.2 Any addendum thus issued shall be the part of the Bid document and shall be communicated in writing / cable / e- mail to all the purchaser of the Bid document.
9.3 To give prospective bidders reasonable time in which to take an addendum into account in preparing their bid, the Employer may extend, if necessary, the dead line for submission of bids.
C- PREPRATION OF BIDS
10 LANGUAGE OF THE BID
10.1 All documents related to the bid shall be in the English language.
11 DOCUMENTS COMPRISING THE BID
11.1 The bid submitted by the bidder shall comprise the following:
a) Technical Bid
i. Bid comprising of all information relating to AATO, experience, personnel and equipments and methodology.
ii. Bid security/EMD.
iii. All other document listed in clause 3 and 7 of Section I.
b) Financial Bid
i. Comprising of priced Schedule of Requirement i.e. Section IV in separate envelope.
12 BID PRICES
12.1 The contracts shall be for the whole services as described in the Schedule of Requirement (Section IV) based on the price Bill of Quantity submitted by the bidder.
12.2 The bidder shall fill in rates / prices or offers for the service charges described in the Schedule of Requirement.