COSC 1301: Lab 2 (WordChapter 2) - Memo

You are the training coordinator for Queen City Medical Equipment, and your responsibilities include tracking all employees’ continuing education efforts. The company urges employees to pursue educational opportunities that add experience and knowledge to their positions, including taking any certification exams that enhance their credentials. The human resources director wants you to provide him with a list of employees who have met minimum qualifications to take an upcoming certification exam. In its present state the memo prints on two pages; you will format the memo using columns in order to save paper and display the entire list on one page.

Assigned Reading

Word: Chapter 2

Adding Style

This document is ready for enhancements, and the styles feature is a good tool that allows you to add them quickly and easily.

  1. Open the Word chapter 2 starter file (COSC1301_Word2_Starter.docx). Add a Standard Header to the top of the first page (read COSC1301_Lab_Instructions to see what goes in the header); then save the document to your disk or USB drive, as lastname_firstinitial_W2.docx.
  1. Select the word MEMO, and then complete the following steps:

•Click Center in the paragraph group, click Change Case in the Font group, and then select UPPERCASE . Click the Font arrow, and then select Times New Roman.

•Click the Font Size arrow, and then select 24. Click Text Effects, and then click Gradient Fill-Gray, Outline – Gray (third row, third column). Click the Font Dialog Box Launcher, click the Advanced tab, click the Spacing arrow, select Expanded click By, and then type the number 2. Click OK to close the Font dialog box.

•Click the Borders arrow in the Paragraph group, and then click Borders and Shading. Click the Box setting, click the Width arrow, and the click 2 ¼.

•Click the Shading tab, click the Fill arrow, and then select White, Background 1, Darker 5%. Click OK to close the dialog box.

  1. Select the highlighted text *Your Name Here*, and then replace it with your name. Select the highlighted text *Insert current date*, and then type today’s date. Select the job title director, which follows Derek Rosbrugh’s name, hold down Ctrl, select human resources, click Change Case in the Font group, and then select Capitalize Each Word.
  1. Select the space between the area code (417) and phone number (555), and then press Shift+Ctrl+Spacebar to insert a nonbreaking space. Select the hyphen in the middle of the phone number, between 555 and 5555, and then press Shift+Ctrl+Hyphen to insert a nonbreaking hyphen. Now the entire phone number should display together on one line.
  1. Select the line that contains Alana Bell to select her name and department. On the Mini toolbar, click the Text Highlight Color arrow, and then click the Yellow square. You do this to show which employees have a work conflict and will be unable to sit for the upcoming certification exam. To identify other people who fall into that category, double-click the Format Painter, and then click the names York Choo, Amy Kay Lynn, and Marc Stiles. Each name is now highlighted in yellow. Press Esc to turn off the format painter.
  1. Select Simon Anderson, hold down Ctrl, and them select Karen Crudup and Julian Su. Release Ctrl, and then click Strikethrough in the Font group. These employees are opting out of the exam for personal reasons, and we need to identify them as well.
  1. Insert tabs to separate the names and departments by completing the following steps:

•Click Show/Hide (¶) in the Paragraph group to display the tab characters.

•Select the list of people, click the Paragraph Dialog Box launcher, and then click Tabs.

•Type 1.5 in the Tab stop position, and then click Set.

•Click OK to close the dialog box. The departments now align in a column on the right side of the employee names. Click Show/Hide again to turn off the formatting marks.

  1. Display the list of employees in two columns, so you can print the memo on one sheet of paper instead of two, by completing these steps:

•Select all the names.

•Click the Page Layout tab, click Columns, and them select More Columns.

•Click Two in the presets section in the Columns dialog box, and then check Line between.

•Click OK to close the Columns dialog box. The names now display in two columns, and the entire memo fits on one page.

  1. Save and close the file, and submit based on your instructor’s directions.

Sample Solution Follows

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