Health & Safety Standard Procedure

Contractors Working in Schools

SPA01 Appendices

September 2015

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Appendix A - Categories of construction projects - Flowchart

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Appendix B - Contract Notification Form

From:

Contract Liaison Officer

Tel. no.Team
Contract Details:

Client


Main or Principal Contractor
Approval required:Yes No If yes indicate reason below:
1. Not on Constructionline or previous approval granted, and/or;
2. Works may affect the structure, fire protection, means of escape, services etc. of the school.
Contract Type:CDM, Term, Other, (delete as applicable)
If other (please specify)
Duration of contract/project
Start Date Expected Completion Date

Location of Site/Work:

Brief details of the type of work involved

(new build, extension, demolition, refurbishment, landscaping, roof repairs etc.)


Is the work planned to involve work on asbestos or likely to disturb asbestos containing materials? If in doubt  “Yes” Yes No
Any other relevant information: (Date of pre-contract meeting, requests for advice, possible delays to start date etc.)

Appendix C - Core criteria for demonstration of competence
Core criteria for demonstration of competence:
Companies, contractors, CDM co-ordinators and designers
You need to meet the standards set out in the core criteria set out in the core criteria table
the Construction (Design and Management) Regulations 2015.
Column 1 of the table lists the elements which should be assessed when establishing whether or not a company is competent for the work which it will be expected to do.
Column 2lists the standards against which the assessment should be made.
Column 3 gives some examples of how a company might demonstrate that it meets these standards.
Companies do not have to produce all the evidence listed in Column 3 to satisfy the standard– they simply need to produce enough evidence to show thatthey meet the standard in Column 2, taking account the nature of the project and the risk in which the work entails.
This requires you to make a judgment as to whether the evidence provided meets the standard to be achieved.
If your judgment is reasonable, and clearly based on the evidence you have asked for and been provided with, you will not be criticised if the company you appoint subsequently proves not to be competent when carrying out the work.
Remember that assessments should focus on the needs for the particular job and should be proportionate to the risks arising from the work. Unnecessary bureaucracy associated withthe competency assessment obscures the real issues and diverts effort away from them.
If you employ less than five (5) persons you do not have to write down your policy, organisation or arrangements under criteria 1 and 2. However, you do need to demonstrate that your policy and arrangements are adequate in relation to the type of work you do. Assessments of competence will be made easier if your procedures are clear and accessible.
‘Contractor’, ‘Designer’ and ‘CDM co-ordinator’ relate to your function, not to the type of organisation.

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