Ver. 20140418
2016 SARASOTA SHARK OPEN
June 23th through 26th, 2016
Selby Aquatic Center, 8301 Potter Park Drive, Sarasota, Florida 34238
Sanctioned By: Florida Swimming of USA Swimming Sanction #
In granting this approval it is understood and agreed that USA Swimming / Florida Swimming shall be held free and held harmless from any liability or claims from damages arising by reason of injuries to anyone during the conduct of the event.
Condition of Sanction: The competition course has been certified in accordance with 102.2.2C(4). The copy of such certification is on file with USA Swimming. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When not accompanied by the coach, the swimmers legal guardian must ensure compliance.
Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.
Hosted By: Sarasota YMCA Sharks swim team
Type of Meet: Outdoor, 50 Meter – 8 lane long course meet
Timed Finals: 10 Unders; 11 & Over (without meet cuts); all 800 Freestyles
Prelim/Finals: 11-12’s, 13-14’s, 15&Over (with meet cuts): 11-12’s top 8 in finals; 13-14’s and 15&Over (with meet cuts) top 16 in finals, except for 13-14’s (with meet cuts) 400 Freestyle and 400 I.M. are championship finals (top 8) only.
Meet management may opt to use fly-over and/or chase starts at this competition (if chase starts are utilized, all events in the subject session may be seeded fast to slow at the discretion of meet management).
Dates & Times: Thursday, June 23rd: Session #1 - 3pm session start – 800 Freestyle
Friday, June 24th: Session #2 - 8:00 am session start -11 & overs with meet cuts
Session #3 - Not before Noon - 10 & unders and 11 & overs w/o cuts
Session #4 - Finals - 5:30 pm – 11 & overs with meet cuts
Saturday, June 25th: Session #5 - 8:00 am session start - 13 & overs with meet cuts
Session #6 - Not before Noon - 10 & unders and 11 & overs w/o cuts
Session #7 - Finals - 5:30 pm – 11 & overs with meet cuts
Sunday, June 26th: Session #8 - 8:00 am session start - 13 & overs with meet cuts
Session #9 - Not before Noon - 10 & unders and 11 & overs w/o cuts
Session #10 - Finals - 5:30 pm – 11 & overs with meet cuts
Location: Selby Aquatic Center
8301 Potter Park Drive
Sarasota, FL 34238
Directions to Pool at http://sarasotasharks.org/contact-us/20-2/
Official Hotel Program: This is aSTAY TO SWIMevent. All non-commutingteams participating in this swim meet need to make all hotel accommodations through our housing services. We appreciate your support as these partnered hotels assist in sponsoring our events. Please book through the hotel reservation link below and do not call the hotels directly.
Sarasota Sharks are proud to partner with HBC Event Travel Services, a travel/booking agency with a nationwide reputation for excellence in managing travel for sports events. HBC Event Travel Services provides an easy way for you to book your hotel rooms with our partnered hotels at the best rates. These rates are always the same, if not lower than, their best available rate and usually includes breakfast for your team.
www.sarasotasharkshotels.com
Pool Specifications: Water depth at the competition starting and turn end is a minimum of 5 feet, 0 inches.
Outdoor, heated, long course meters, Certified 50 meter, 8 lane pool
Continuous warm-up/warm-down in separate, heated 25 yard 6 lane pool
Kiefer, non-turbulent lane lines; KDI Paragon starting blocks
Timing Equipment: Colorado Automatic Timing, pads, buttons, stop watches
Computer scoring & Colorado Timing Score Board
Warm-up: Thursday June 23rd: 1:30pm
Friday, June 24th, Saturday, June 25th, and Sunday, June 26th:
Morning Sessions: 6:30 a.m. warm-up
Afternoon Sessions: warm-up - 45 min. prior to start; session start no earlier than 12 Noon
* 25 yard, 6 lane warm up/warm down available during meet (in diving well)
Eligibility: On deck registration will not be allowed.
Open to all currently registered USA Swimming swimmers with a registration number.
Entry Limit: Limited to teams with the first 600 entered swimmers. Swimmers may enter a maximum of three (3) individual events per day.
**** Additionally, if your swimmers do not have the qualifying standards for 11 and over events please enter them in the 11&Over Age group (without meet cuts) in the afternoon session!!****
Seeding: For events subject to time standards, entries that meet either the listed LCM or SCY time for a given event will be seeded in order of LCM and then SCY. CONVERTED TIMES ARE NOT PERMTTED.
Swim Ups: For the 13-14 age group only, an athlete may enter a 15&Over event where he/she has achieved the time standard for that event. The athlete may not enter the same event in the 13-14 age group and the 15&Over age group. All points earned will be credited by Event Age for high point purposes (any points earned in a 15&Over event will not count towards an athlete’s total points earned in the 13-14 age group). Any athlete wishing to swim up must be entered into the correct 15&Over event prior to the initial Psych Sheet being published (no earlier than 5pm on June 16th), no exceptions. A list of your swim up athletes, including event number, must be provided at the time of entry.
Scratch Penalty: Prelims: No penalty for scratching on the block in prelims with the exception of deck seeded distance events.
Distance events (400 Free, 400 IM, and 800 Free) will require an athlete to positively check in to compete in that event. If an athlete checks in to positively swim and then does NOT show for that event, the swimmer will be barred from his/her next individual event (by event number) in which he/she is entered on that day or the next day of the meet (and not already started), whichever is first, unless excused by the meet referee because of injury or illness.
Finals: FRIDAY AND SATURDAY: Any swimmer who competes in a preliminary heat and qualifies as one of the finalists, as originally seeded, must swim in that event’s final; or must notify the clerk of course that he/she intends to scratch from that final's event within 30 minutes of the announcement of the qualifiers. Swimmers may reverse their intention to scratch and choose to be seeded for finals if they do so within 30 minutes of their last preliminary event of the day. Any swimmer seeded in a final who fails to swim that event will be barred from his/her next individual event (by event number) in which he/she is entered the next day of the meet unless excused by the meet referee because of illness or injury. A swimmer not originally qualified for finals who is seeded into a final due to the scratch of another swimmer will not be penalized for failing to swim in that final. To be clear, the maximum penalty for missing an event or events in one finals session is one event the following day.
SUNDAY: Any swimmer who competes in a preliminary heat and qualifies as one of the finalists, as originally seeded, is required to positively check in with the clerk of course that he/she intends to compete in that final’s event within 30 minutes of the announcement of the qualifiers, and in no event later than 30 minutes after the last preliminary event of the day. Any swimmer that does not positively declare their intention to swim will not be seeded. All swimmers within 10 places of the final seeded swimmer in each final’s event should positively check in with their availability/intention to swim.
Scratches must be done individually. Team scratches will not be accepted.
Alternates wishing to swim in an open lane in finals must be standing at the starter's stand, ready to step on the blocks for his/her swim, when the swimmers are called to the blocks. Only the starter will call for the alternate, not the announcer. The fastest swimmer from the consolation heat will be moved into championship finals and an alternate into consolation finals.
Entries: Entries must be in USA Swimming SDIF format or Hy-Tek CL2 format. A signed hard copy printout is acceptable as proof of entry in place of the enclosed entry forms. Disk or e-mailed entries must be accompanied by a backup hard copy of the entry. Free text e-mail entries will not be accepted. List all attending coaches, and contact phone numbers in the body of the e-mail. Corrupted, unreadable, or incorrectly formatted files must be corrected within 24 hours. Errors in entries submitted electronically are the responsibility of the applicant. Electronic mail confirmation will be sent upon receipt of file. If using the enclosed Entry Form, the form will serve as proof of entry. The legal name and current USA Swimming Registration Number for each swimmer must be listed on the Entry Form. The Master Entry Form must accompany the proof of entries and a current USA Swimming Member must sign the form.
Deck Entries: Deck entries may be accepted by the Meet Referee or his/her designee no less than 60 minutes prior to the start of the session under the following conditions:
* Swimmers must meet all other standard requirements of the meet.
* Deck Entry fees must be paid at time of entry ($10.00/event) plus the Facility Fee ($15.00 one-time fee) if the swimmer is not already entered in the meet.
* A swimmer may not scratch an event to deck enter an event.
* A swimmer may only deck enter an event that has an existing empty lane, no new heats will be established. Swimmers may “Stand-by” for lanes to come available.
* IF ABLE, PLEASE SEND DECK ENTRIES PRIOR TO ARRIVAL TO SPEED THE PROCESS TO ran. PLEASE CONFIRM UPON ARRIVAL THAT YOUR DECK ENTRIES WERE RECEIVED AND TO DETERMINE IF ACCEPTED (BRING COPY OF EMAIL). INCLUDE SWIMMER NAME, USS # AND EVENT NUMBER TO BE ENTERED. IF A LANE IS AVAILABLE AND BASED UPON FIRST COME, FIRST SERVE THE SWIMMER WILL BE ADDED PENDING PAYMENT OF FEES PRIOR TO THE START OF THE SESSION.
Entry Fee: Individual Events-Timed Final $4.00 per individual event
Individual Events-Prelim/Final $6.00 per individual event
Facility Fee: $15.00 per swimmer
Entry fees must accompany entries. Entries will not be accepted without payment.
Deadline: All entries must be received by 6:00 pm on Wednesday, June 15th, 2016 - NO EXCEPTIONS
ABSOLUTELY NO LATE ENTRIES WILL BE ACCEPTED!
Coaches are responsible for the correctness of their submitted entries!
No phone or fax entries accepted, we recommend Express Mail or other rapid mail service.
Mail Entries to: Sherwood Watts E-mail Hy-Tek entries to: ran
c/o Sarasota YMCA Sharks
8301 Potter Park Drive
Sarasota, FL 34238
(941) 922-9622
Make checks payable to: SARASOTA YMCA SHARKS
Officials: Meet Referee: Debbie Landis
Starter: John O’Grady
Head Stroke & Turn: Jennifer Behrens Schmitt
Administrative: Jay Clark
Marshall: Randy Averett
Meet Manager: Sherwood Watts
Scoring: Individual 9, 7, 6, 5, 4, 3, 2, 1
Note – the 11 & over (without meet cuts) group will not be scored
Awards: Individual Events: 15&Over No Awards other than Individual High Point
Non-scored Events No Awards
All other scored Events: Ribbons - 1st thru 8th Place
Individual High Point: Trophies - 1st Place in each Age Group – excluding 11 & over without
meet cuts
Combined Team: Trophies - 1st Place (Host team ineligible) – 11 & over
without meet cuts group will not be scored
Team Representative: Prior to the start of the meet, the name of one person other than the coach, who will check with the referee about any matter pertaining to the meet, may be given to the referee. For each team, the coach and that person only will be recognized.
Identification: Coaches and Officials shall wear their USA Swimming registration card in a conspicuous location at all times while on deck during a swim meet. *NO SPECTATOR, 18 & OVER, WILL BE ADMITTED INTO THE SELBY AQUATIC FACILITY WITHOUT SHOWING A PHOTO ID (i.e. Drivers License) - This is YMCA Policy for your children’s safety. COACHES PLEASE INFORM YOUR SWIM PARENTS.
For Information: SARASOTA SHARKS OFFICE (941) 922-9622 Sherwood Watts or Brent Arckey
Rules: Current USA Swimming Rules & Regulations will govern. Safety rules, as outlined by USA Swimming and as recommended by the Head Marshall, will be in effect during all warm-up periods and in all warm-up/warm-down areas. The USA Swimming “no recall” start will be used as outlined in 102.14.4H.
Disabilities: Please notify the Meet Manager or Meet Referee PRIOR to the meet if you have an athlete with a disability and let us know how we can assist the athlete. It is the coach’s and/or athlete’s responsibility to notify meet management prior to the meet.
Spectator Seating: Spectators will NOT be allowed on the competition pool deck. Spectator seating will be clearly designated.
Camera Zones: Per Florida Swimming Rule 223.12, Meet Management shall designate and inform the public of “Camera Zones” at each swim meet where both still photography and video photography of a race or a competitor in a race may be taken. Acceptable “Camera Zones” may include, but are not limited to the side courses of a pool, team gathering areas, concession area, turn-end of competition course when not in use as a “start-end,” etc. Meet Management shall also designate “Non-Camera Zones.” Under NO circumstances will Camera Zones include the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for “race starting purposes” during competition and warm-ups, locker rooms, restrooms, or any other dressing area. Any individual failing to abide by this rule could be subject to the Florida Swimming Code of Conduct violation as defined in Rule 239.2.