TerrellHigh SchoolReunion Committee Meeting Minutes: January 17, 2009
Denison Public Library
11:00am
Attendees:
Albert Buckner / Bennie SmithTana Ross / Wilma Smith
Sandra Gabriel / Lucille Edwards
Barbara Bryant Rhymes / Linda Bryant
Ollie Buckner (conference Call) / Roger Butler (Conf. call)
Curtis Corbray / Marie Gilliam
Willie Harris / Theresa Jones
Co-chairman Albert Buckner called the meeting to order at 11:15 a.m.Willie Harris led the opening prayer. The meeting proceeded according to the agenda as published.
The minutes were distributed and reviewed in silence. A motion was made by Bennie Smith, seconded by Willie Harris to approve the minutes as submitted. The motion carried to approve the December Minutes.
Tana Ross read the treasurer’s report and reported a cash ending balance of$2027.15. A motion was made by Willie Harris, seconded by Lucille Edwards to approve the treasurer’s as submitted. The motion carried to approve the treasurer’s report.
2008 Afghan Sales Reconcilement Report
Chairman Corbray read the report. The 2008 reconcilement report listed two Afghans currently in accounts receivable pending payment. Albert reported a conversation he had with Mr. Wrenn. Mr. Wrenn has pending sales for one of the Afghans ($60) and a new sale of a hooded seat shirt ($20). This will leave one Afghan ($60) in 2008 Accounts Receivable.
Old Business
The address database is an ongoing process and any information regarding updates for names and addresses should be forwarded to Albert or Ollie Buckner. Barbara Clark sent recent updates of alumni addresses for the Price family to Ollie Buckner.
New Business
Kevin Wheeler attended the meeting and gave a sales presentation on his catering services (Home Cook Meals Catering Company). Kevin requested the committee consider contracting his catering services for the Saturday evening meal.Members of the committee were invited by Kevin to a Saturday evening function at the ShermanMunicipalBuilding to evaluate his services.
Bennie Smith reported that she is checking with another catering business, however at this time did not have a price quote. Tana Ross reported that she has an estimate from a catering business for the Saturday evening event and would bring the information to the next meeting.
Bennie Smith reported that she had contacted Leonard Polk and received a quote for $600 to provide DJ services for three reunion events (Friday, Saturday and Sunday picnic). Following discussion, Tana Ross recommended the committee accept Leonard Polk's offer so that a contract can be negotiated for his services on the reunion dates. Barbara Rhymes made a motion, seconded by Maria Gilliam. The vote was unanimous and the motion carried.
Curtis Corbray reported that he has corresponded with Marisol Lozado, Director of Sales for Sherman Hampton Inn, Sherman, TX. An offer sheet from Hampton Inn was presented. The group recommended contacting additional hotels for price comparisons.
Theresa Jones volunteered to contact additional hotels for price quotes and will have that information at the next meeting.
Linda Bryant reported that the Community Center is available for early registration on
Thursday, July 23, 2009 at a rental rate of $25.00/ hr. The group recommended reserving the location from 6:00pm until 10:00pm (4hours). After discussion, Lucille Edwards made a motion to reserve the location from 6:00pm until 10:00pm. The motion was seconded by
Barbara Rhymes and the motion carried.
Tana recommended using A-1 Rental for decorations and will bring a price quote to the next meeting.
A motion was made by Bennie Smith, seconded by Sandra Gabriel to adjourn meeting. The meeting adjourned at 12:15pm.
Next Meeting Date: Saturday, February 21, 2009, 11:00am, Denison Public Library
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