Minutes of the Meeting of the Hound Parish Council held on
Monday 2 June 2014 at Hound Parish Hall, Woolston Road, Butlocks Heath, Southampton, SO31 5FR commencing at 7pm
PRESENT: Cllr West in the Chair, Cllrs Airey, Forder, Fulford, North, Palframan and Parker. Also present PC Carl Osman and PCSO Danni Reader, Rosie Inman-Cook, Lorna Chan, Mrs Bridget Cook, Assistant Parish Clerk and Ms Angela Lush, Minute Clerk.
47. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from Cllr Le Marechal, Mrs Queen and Cllr Smith for personal reasons.
RESOLVED: That the apologies received be accepted.
(Power used: Local Government Act 1972 s85)
48. TO RECEIVE AND ACCEPT DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS ON ITEMS ON THE AGENDA
No declarations of interest.
(Power used: Localism Act 2011 and the Relevant Authorities (Disclosable Pecuniary Interests) Regulation 2012)
49. TO APPROVE DISPENSATIONS FOR DISCLOSABLE PECUNIARY INTERESTS UNDER SECTION 33 OF THE LOCALISM ACT 2011.
The Assistant Parish Clerk advised that this item was not required on this occasion.
50. TO RECEIVE RESOLUTION TO SUSPEND STANDING ORDERS FOR NO MORE THAN FIFTEEN MINUTES TO ALLOW MEMBERS OF THE PUBLIC PRESENT TO RAISE QUESTIONS ON ISSUES NOT INCLUDED IN THE AGENDA
A proposal was received, seconded and voted in favour of suspending the meeting for no more than fifteen minutes to allow members of the public to raise questions on issues not included on the agenda.
RESOLVED: That Standing Orders be suspended for no more than fifteen minutes to allow members of the public present to raise questions or issues that are not included on the agenda.
PUBLIC QUESTION TIME
No Members of the Public were present
TO RECEIVE POLICE AND PCSO REPORT
PC Carl Osman gave an updated report of the recent problems in Hound; concerns were mainly parking at the Infant and Junior Schools, New Road and Ross Mews. Cllr Airey advised Members that the Heads of the Schools had met with Hampshire County Council Safer Schools team and were waiting for proposals to deal with the issues. Cllr Airey advised he would contact Diccon Bright at EBC to chase HCC Safer Schools team. Members discussed a number of other ways of resolving the parking issues.
PC Osman advised that no incidents at Ross Mews had been reported; therefore the Police were unable to issue any enforcement notices. The Chair stated that he had received a letter from one of the residents advising that an elderly resident had been involved in an accident at Ross Mews. He met the chairman of the Ross Mews Residents Association who confirmed that the emergency services were called to the resident who had been knocked over. Assistant Clerk to forward resident’s letter to Members.
There had also been some anti-social behaviour at the Station Road Pavilion, with damage to the guttering and the removal of a number of manhole covers within the Parish. Cllr Parker felt that the Police were keeping a low profile in Hound, however PCSO Reader advised Members that they were spending 9 out of their 10 hours duty out on the beat.
Members discussed the scheme that Hype had organised with the café at the pavilion. PCSO Emma Berry had arranged a meeting that Cllr Airey, Sue Hobbs and Diccon Bright had attended to discuss re-starting this.
The Chair thanked the Police for attending the meeting.
TO RECEIVE BOROUGH COUNCILLOR’S WRITTEN REPORT
- New Cabinet – There were certain to be changes to Cabinet/Portfolio places this year as one member retired from the Council, not seeking re-election, as has moved to Scotland and a second member decided to stand down from Cabinet but remains a Council Member. The new Cabinet an portfolios is a follows:
Keith House – Leader of the Council and Resources portfolio
Anne Winstanley – Deputy Leader, IT & Customer Services & Housing
David Airey – Transport & StreetScene portfolio
Louise Bloom – Environment & Sustainability portfolio
Alan Broadhurst – Leisure portfolio
Steve Sollitt * - Youth & Social Pricing portfolio
Suzy Hamel * - Business, Skills & Education portfolio
Tonia Craig * - Health & Community Safety portfolio
*New member of Cabinet
This gives 3 BHH area members Cabinet positions.
- LAC Chair & Vice Chair – The LAC Chair remains Tonia Craig. Steve Holes is the Vice Chair.
- Licensing Committee Members – The Licensing Committee is made up of Members across all 5 LACs. The 3 BHH Members area David Airey, Tonia Craig and Malcolm Cross.
- Phone box at Netley Station – This was subject to a robbery earlier in the year and it is taking time to persuade BT to undertake full repairs, in particular the replacement of glass in the windows.
TO RECEIVE QUESTIONS TO BOROUGH COUNCILLOR ARISING FROM WRITTEN REPORT
There were no questions arising from the report, however Cllr Forder requested that enforcement look into a property in Hound that had been reported to Eastleigh Borough Council 6 months ago, where work was still going ahead.
51. TO RECEIVE RESOLUTION TO RESUME STANDING ORDERS.
A proposal was received, seconded and voted in favour of resuming Standing Orders to resume the meeting.
RESOLVED: That the meeting be resumed.
52. TO RECEIVE MINUTES OF THE PREVIOUS MEETING HELD ON 6 MAY 2014
The Chair itemised the minutes for accuracy.
Item 1. Minute should read Eastleigh Borough Council, not Hound Parish Council.
Paragraph after Item 4. Minute should read Essex instead of Kent.
Item 33. Minute changed to read; Although an extension to the play area had previously been agreed the detailed equipment had not been agreed on.
A proposal was received, seconded and voted in favour that the minutes of the meeting held on 6 May 2014, together with the amendments, be accepted as a true record of the meeting.
RESOLVED: That the minutes of the meeting held on 6 May 2014, together with the amendments, be accepted as a true record of the meeting.
(Power used: Local Government Act 1972 Schedule 12 Para 41 (1))
53. TO RECEIVE THE PARISH CLERK’S PROGRESS REPORT (FOR INFORMATION ONLY).
2 – Transfer of EBC functions this to be reviewed by Finance Committee.
23 – Netley Beach – Cllr North felt more information on action and target date (clarification of condition of sea wall).
25 – Hound in Bloom – Cllr Airey requested a target date required for this item.
28 – Castle Changing Rooms – Cllr Airey advised that LAC funding to cover the full amount or £30,000 may not be available, Cllr Palframan advised that Hound Parish Council had £14,000 put aside to help towards this project.
29 - Discretionary right of way at Priors Hill Copse – Cllr Airey had contact the Clerk but to date had no response. It was urgently requested the Clerk put a hold on this work until the Rights of Way officer had been contacted.
54. TO RECEIVE AND APPROVE PAYMENT OF ACCOUNTS
Cllr Airey queried the first and last item as to why two solicitors were being used Clerk advised two separate issues. Also Carters of Swanwick, the payment included the purchasing of a new mower and the repair to the existing one.
A proposal was received, seconded and voted in favour that payment of the accounts be approved.
RESOLVED: That payment of the accounts, with the exception of the invoice from EBC in respect of the Station Road recreation ground fencing, be approved.
(Power used: Local Government Act 1972 Schedule 12 Section 151)
55. TO RECEIVE AND APPROVE CASHBOOK BALANCES AS AT 31 MARCH 2014 (COPIES TO ALL COUNCILLORS 13 MAY 2014)
The Parish Clerk informed Cllrs that as of 31 March 2014, the balance for cashbook 1 was £1000, cashbook 2 £212,555.44, cashbook 3 £147.67, cashbook 4 £96, 238.80, cashbook 5 £85,000. A proposal was received, seconded and voted in favour of accepting the cashbook balances as at 31 March 2014.
RESOLVED: That the cashbook balances as at 31 March 2014, as provided, be accepted.
56. TO RECEIVE QUARTERLY BALANCE SHEET AT 31 MARCH 2014
Members were asked to note the last entry for £30,000 which has been earmarked for property maintenance.
57. TO RECEIVE AND APPROVE CASHBOOK BALANCES AS AT 30 ARIL 2014 (IF AVAILABLE)
The Parish Clerk informed Cllrs that as of 31 March 2014, the balance for cashbook 1 was £1000, cashbook 2 £343,111.45, cashbook 3 £341.28, cashbook 4 £96,238.80, cashbook 5 £85,000. A proposal was received, seconded and voted in favour of accepting the cashbook balances as at 31 January 2014.
RESOLVED: That the cashbook balances as at 31 March 2014, as provided, be accepted.
58. TO RECEIVE PRESENTATION FROM ROSIE INMAN-COOK OF THE NATURAL DEATH CENTRE RE: WOODLAND BURIALS AT NEW LAND AT HOUND BURIAL GROUND (REFERRED FROM COUNCIL 6 JANUARY 2014)
This item was brought forward in the proceedings after Item 52 as Rosie Inman-Cook and Lorna Chan were present.
The Chair welcomed Rosie Inman-Cook to the meeting and thanked Lorna Chan for the report that had been forwarded to Members. Lorna gave a brief introduction that she had been asked to look into Natural Burial Grounds and had contacted Rosie at the South Downs Natural Burial Site. Rosie was encouraged that Members were interested in looking into this choice for the local population. She advised that the South Downs Natural Burial Site had been set up in 1999 and was making a profit that helped to support other community activities. There are around 300 centres around the country run by a number of authorities but not all are as successful. Cllr Parker stated that he was very much against the setting up of a Woodland Burial Ground. Rosie advised that if this project were to be taken on, a business plan would need to be created. It was proposed that interested Members visit the South Downs Natural Burial Site, Lorna to arrange meeting.
The Chair thanked Rosie for attending the meeting.
59. TO RECEIVE REQUEST FROM RESIDENT FOR BOUNDARY IMPROVEMENT WORKS AT STATION ROAD RECREATION GROUND
Cllr North declared an interest as his relative lives in a neighbouring property.
Cllr Airey gave Members a brief history as to why the fence was not in the correct place and this had come to light due to the neighbour installing a new fence. The Ground staff had done some work but it had not made much difference and it was agreed substantial works were required. A proposal was received, seconded and voted in favour of improvements works at Station Road Recreation Ground and that the resident is to submit an invoice to Hound Parish Council up to the cost of the quotation presented to Members.
RESOLVED: That improvements works at Station Road Recreation Ground to be completed and that the resident is to submit an invoice to Hound Parish Council up to the cost of the quotation presented to Members. 5 Members voted in favour, Cllr Parker voted against the proposal, and Cllr North abstained.
60. TO RECEIVE REQUEST FROM BUTLOCKS HEATH ALLOTMENT HOLDER TO KEEP CHICKENS
A proposal was received, seconded and voted in favour of agreeing to the request for the Butlocks Heath Allotment holder to keep hens but not cockerels at the site.
RESOLVED: That the request for the Butlocks Heath Allotment holder to keep hens but not cockerels at the site.
61. TO RECEIVE PROGRESS REPORT FOR THE KNOWLTON PAVILION PROJECT, OLD NETLEY
The Chair had reported there had been a site meeting on Friday 30th May 2014 thecontractors had advised the mains gas and water were due to be connected on the 18th August 2014 but all other works should be completed for commission of handing over the building at the end of August. Once commissioned the existing building would be demolished.
62. TO RECEIVE FEASIBILITY STUDY FOR COASTAL PROTECTION MEASURES FROM URS LTD (COPIES TO ALL COUNCILLORS 14 MAY 2014)
Members acknowledged receipt of the feasibility study and agreed that a Working party needed to be set up to study the report.
A proposal was received, seconded and voted in favour of a working party to be set up with Cllr West (Chair), Cllr Fulford (Vice Chair), Cllr North, Cllr Palframan, Cllr Parker to be appointed as Members and the Parish Clerk to make recommendations to Full Council for the car park at the Country Park and the footpath at Abbey Hall. Members agreed a special meeting to be held after Planning Committee meeting on 16th June 2014.
RESOLVED: That a working party be set up with Cllr West (Chair), Cllr Fulford (Vice Chair), Cllr North, Cllr Palframan, Cllr Parker to be appointed as Members and the Parish Clerk, to make recommendations to Full Council regarding land at The Hard and the footpath behind Abbey Hall. Members agreed a special meeting to be held after Planning Committee meeting on 16th June 2014.
63. TO RECEIVE COUNCILLORS’ RESOLUTIONS AS PER STANDING ORDER 13 (A)
No Councillors resolutions had been received.
64. TO RECEIVE REPORTS AND ISSUES (FOR INFORMATION ONLY)
(i)To receive notice of temporary road closure for Armed Forces Day Parade 28 June 2014. StationRoad will be closed by the recreation ground around 6.30pm for approximately 15 minutes.
(ii)To receive invitation for Chair to attend the election of the Mayor of Eastleigh on 6 June 2014 at the Berry Theatre, Hedge End, commencing at 7.00pm. TheChairadvised he was not available to attend and no other Member was able to commit. The Chair requested his apologies be sent.
(iii)To receive letter of thanks from the residents of The Towers. The Chair read the letter received.
Annual Civic Service at St James Church, West End on 14/04/14. The Chair advised he was not available to attend and no other Member was able to commit. The Chair would send his apologies.
Members discussed ways to reduce the length of meeting times.
65. TO RECEIVE RESOLUTION TO EXCLUDE MEMBERS OF THE PUBLIC AND PRESS FROM CONFIDENTIAL MATTERS TO BE DISCUSSED ‘THAT IN VIEW OF THE CONFIDENTIAL/SPECIAL NATURE OF THE BUSINESS ABOUT TO BE TRANSACTED, IT IS IN THE PUBLIC INTEREST THAT THE PUBLIC AND PRESS BE TEMPORARILY EXCLUDED AND THEY ARE INSTRUCTED TO WITHDRAW’
A proposal was received, seconded and voted in favour that the remaining Member of the public be instructed to withdraw.
RESOLVED: That the remaining member of the public be instructed to withdraw.
(Power used: Public Bodies (Admission to Meetings) Act 1960 s2)
66. TO RECEIVE UPDATED QUOTATION FOR WORKS TO PARISH OFFICE (REFERRED FROM COUNCIL 6 MAY 2014)
The Chair updated Members. 4 Members voted in favour with Cllr Parker voting against and Cllrs Airey and North abstaining.
67. TO RECEIVE QUOTATION FOR FURTHER PARISH OFFICE WORKS
Clerk updated Members 6 Members voted in favour with Cllr Parker abstaining.
68. TO RECEIVE UPDATED CONFIDENTIAL INFORMATION (IF AVAILABLE)
Cllrs Parker and North, being members of the Appeal Panel, were asked to leave the meeting before the Chair updated the remaining Cllrs over a personnel matter.
69. DATE AND PLACE OF NEXT MEETING
A Special Accounts & Audit Council was scheduled to take place Monday 23 June 2014 at Hound Parish Hall, Woolston Road, Butlocks Heath, Southampton, SO31 5FR at 7.00pm.
The meeting closed at 9.10pm.
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