2017 HEED Award Application
INSTITUTIONAL INFORMATION
1) What is the complete name of your institution?
2) Which type of institution applies to your school?
Baccalaureate-granting only
Baccalaureate-granting and graduate schools
Graduate school only
Law school
College system administrative office
Community college
3) How would you describe your institution?
Public
Private
STUDENT DEMOGRAPHICS
4) What is your full-time undergraduate enrollment?
Less than 5,000 students
5,000-9,999 students
10,000-14,999 students
15,000-29,000 students
More than 30,000 students
5) What is your full-time graduate enrollment?
Less than 1,000 students
1,000-2,999 students
3,000-4,999 students
More than 5,000 students
6) What is the breakdown by gender of your full-time undergraduate enrollment?
Male
Female
7) What is the breakdown by gender of your full-time graduate enrollment?
Male
Female
8) What is the breakdown by race/ethnicity of your full-time undergraduate enrollment?
White/Caucasian
African American/Black
Hispanic/Latino
Native American
Asian American
Native Hawaiian or Pacific Islander
Multiracial
International
Unknown/other
9) What is the breakdown by race/ethnicity of your full-time graduate enrollment?
White/Caucasian
African American/Black
Hispanic/Latino
Native American
Asian American
Native Hawaiian or Pacific Islander
Multiracial
International
Unknown/other
10) What percentage of your student body has identified as being in the following groups?
LGBTQ:
Veteran:
Having a disability:
ADMINISTRATOR, FACULTY, AND STAFF DEMOGRAPHICS
11) What is the breakdown by gender of your administrative leadership (chancellor, president, provosts, deans, and other executive-level positions)?
Male
Female
12) What is the breakdown by gender of your full-time tenured and tenure-track faculty?
Male
Female
13) What is the breakdown by gender of your full-time non-tenure-track faculty?
Male
Female
14) What is the breakdown by gender of your adjunct faculty?
Male
Female
15) What is the breakdown by gender of your full-time non-instructional staff?
Male
Female
16) What is the breakdown by gender of your governing board?
Male
Female
17) What is the breakdown by race/ethnicity of your administrative leadership?
White/Caucasian
African American/Black
Hispanic/Latino
Native American
Asian American
Native Hawaiian or Pacific Islander
Multiracial
International
Unknown/other
18) What is the breakdown by race/ethnicity of your full-time tenured and tenure-track faculty?
White/Caucasian
African American/Black
Hispanic/Latino
Native American
Asian American
Native Hawaiian or Pacific Islander
Multiracial
International
Unknown/other
19) What is the breakdown by race/ethnicity of your full-time non-tenure-track faculty?
White/Caucasian
African American/Black
Hispanic/Latino
Native American
Asian American
Native Hawaiian or Pacific Islander
Multiracial
International
Unknown/other
20) What is the breakdown by race/ethnicity of your adjunct faculty?
White/Caucasian
African American/Black
Hispanic/Latino
Native American
Asian American
Native Hawaiian or Pacific Islander
Multiracial
International
Unknown/other
21) What is the breakdown by race/ethnicity of your full-time non-instructional staff?
White/Caucasian
African American/Black
Hispanic/Latino
Native American
Asian American
Native Hawaiian or Pacific Islander
Multiracial
International
Unknown/other
22) What is the breakdown by race/ethnicity of your governing board?
White/Caucasian
African American/Black
Hispanic/Latino
Native American
Asian American
Native Hawaiian or Pacific Islander
Multiracial
International
Unknown/other
23) What percentage of your leadership has identified as being in the following groups?
LGBTQ:
Veteran:
Having a disability:
24) What percentage of your faculty has identified as being in the following groups?
LGBTQ:
Veteran:
Having a disability:
25) What percentage of your staff has identified as being in the following groups?
LGBTQ:
Veteran:
Having a disability:
26) What percentage of your governing board has identified as being in the following groups?
LGBTQ:
Veteran:
Having a disability:
STUDENT RECRUITMENT AND RETENTION
27) What efforts do you use to recruit historically underrepresented and first-generation students? Check all that apply.
Community outreach
Admissions officers with a diversity focus
On-campus diversity recruitment efforts
Community college bridge programs
Pre-college programs for K-12 students
Social media outreach
National strategic partnerships (Posse Foundation, Questbridge, etc.)
Race-conscious scholarships
Economic-conscious scholarships
Holistic admissions process
Recruiter attendance at underrepresented student conferences
Other:
Comments:
28) What efforts do you use to improve retention and graduation rates for historically underrepresented and first-generation students? Check all that apply.
Campus-wide strategic retention plan
Institutional research on student success patterns
Cohort-based academic success and leadership programs
Academically themed diverse student organizations
Supplemental instruction
Free tutoring support
Culturally relevant advising
Early warning systems
First-year experience programs
Summer bridge programs
Mentorship programs
Other:
Comments:
29) Tell us about any new programs and/or initiatives you have started in the last 12 months to assist in recruitment and retention of underrepresented students.
30) Community colleges only: What are your three-year graduation rates for full-time students in the following groups?
Overall:
White/Caucasian:
African American/Black:
Hispanic/Latino:
Native American:
Asian American:
Native Hawaiian or Pacific Islander:
Multiracial:
International:
Unknown:
Comments:
31) Baccalaureate-granting institutions only: What are your six-year graduation rates for undergraduate full-time students in the following groups?
Overall:
White/Caucasian:
African American/Black:
Hispanic/Latino:
Native American:
Asian American:
Native Hawaiian or Pacific Islander:
Multiracial:
International:
Unknown:
Comments:
32) Law schools only: What are your three-year graduation rates for full-time students in the following groups?
Overall:
White/Caucasian:
African American/Black:
Hispanic/Latino:
Native American:
Asian American:
Native Hawaiian or Pacific Islander:
Multiracial:
International:
Unknown:
Comments:
33) Doctoral-degree-granting institutions: What is the time to degree for doctoral-level students in the following groups?
Overall:
White/Caucasian:
African American/Black:
Hispanic/Latino:
Native American:
Asian American:
Native Hawaiian or Pacific Islander:
Multiracial:
International:
Unknown:
Comments:
FACULTY RECRUITMENT AND RETENTION
34) What strategies does your institution use to increase the diversity of your faculty? Check all that apply.
Faculty strategic diversity plan
Dedicated faculty diversity recruitment specialist
National partnership efforts
Advertisements in diversity publications and/or job boards
Participation in diversity recruitment events
Strategic funds used to increase financial offers to diverse job candidates
Grant-funded initiatives to increase retention (NSF Advance program, etc.)
Strategic funds being used to hire diverse candidates
Host future faculty diversity symposiums on campus
Diversity-themed postdoctural fellowships
Diverse faculty exchange programs with HBCUs, MSIs, etc.
Pipeline programs for future faculty
We request diversity accomplishments from job candidates to consider in the hiring process
We require search firms we use to include diverse candidates as part of the pool of job candidates
We require diverse job candidates to be included in the final pool of all candidates
Other:
Comments:
35) Tell us about any pipeline programs your school has with other institutions of higher education that assist in the recruitment of diverse faculty.
36) Which diversity publications and/or job boards do you use to attract diverse job candidates? Please limit your response to a maximum of 10.
37) What strategies does your institution use to retain diverse faculty on your campus? Check all that apply.
Family-flexible tenure time lines
Mentor programs for diverse faculty
Cohort-driven leadership programs for junior diverse faculty
Graduate research support for new diverse faculty
Start-up research funds for new diverse faculty
Affinity or employee resource groups
Participation in diversity-related programming is considered in tenure and promotion processes
Other:
Comments:
38) Tell us about any new programs and/or initiatives you have started in the last 12 months to assist in the recruitment and retention of underrepresented employees.
LEADERSHIP SUPPORT AND ACCOUNTABILITY
39) Indicate the role the president/chancellor (or dean if you are a law school) plays in your campus diversity policies.
Add any additional information about the president/chancellor/dean's role in ensuring the execution of campus diversity efforts. Include any explanations of your responses to this question that you feel are important.
Strongly Agree / Agree / Undecided / Disagree / Strongly Disagree / N/AEnsures that resources (financial and staffing) are available to drive campus diversity efforts
Charges the campus-wide diversity committee
Creates a culture of accountability
Shows a visible commitment to diversity in speeches, written correspondence, and public appearances
Ensures that senior leadership is engaged in campus diversity strategies
Comments:
40) What strategies does your institution have in place to ensure diversity planning and accountability? Check all that apply.
Our institution's official mission statement includes diversity and inclusion as one of its core values
Our diversity and inclusion goals and plans are embedded in the campus-wide strategic plan
Our institution requires a diversity plan from each of our individual schools
Our campus has a centralized diversity plan
Our institution has a campus-wide diversity committee or taskforce
We use a diversity scorecard to measure our diversity progress
Our diversity office has the opportunity to formally report on campus diversity plans, successes, challenges, and opportunities at meetings of our governing board
Our diversity office submits and makes public an annual diversity report
Comments:
41) Indicate the degree to which you agree or disagree with the following statements regarding the activation of your diversity plan.
Strongly Agree / Agree / Undecided / Disagree / Strongly Disagree / N/ASenior leadership ensures that diversity is prioritized in their respective schools, colleges, and divisional units
Our chief diversity officer provides point leadership in the campus-wide implementation process
Our campus-wide diversity committee ensures that many different people are involved in shaping the campus diversity plan
Student opinions play a key role in leading diversity-related change efforts on our campus
Campus diversity efforts are data-driven and evidence-based
Adequate financial resources exist to drive campus diversity efforts
Comments:
42) Identify any diversity-focused financial strategies that exist at your institution. Check all that apply.
Diversity goals are embedded in the overall budget process
We have an annual diversity fundraising campaign
We have campus-wide diversity incentive grants
We apply for federal diversity grants (NSF, NIH, Dept. of Education, etc.)
We have a dedicated development officer focused on diversity
We have a qualified diversity endowment fund
We have a diversity-themed alumni fundraising campaign
We have financial resources set aside for internal diversity and inclusion awards
Other:
Comments:
43) Tell us about the diversity training programs (excluding sexual harassment training) for the following groups at your institution.
Required / Voluntary / No Diversity Training / N/AAdjunct faculty
Full-time non-tenured faculty
Full-time staff
Governing board members
Search committee heads
Search committee members
Full-time students
LGBTQ training for athletic department staff
Senior leadership
Campus police force
Comments:
44) When does diversity training take place for the following groups at your institution? Select AT LEAST ONE box for each group.
Upon Hiring / Annually / Every Two Years / Other / N/AFull-time tenured and tenure-track faculty
Full-time non-tenure-track faculty
Full-time staff
Adjunct faculty
Governing board members
Search committee heads
Search committee members
Full-time students
LGBTQ training for athletic department staff
Senior leadership
Campus police force
Comments:
45) Does your institution offer unconscious bias training for the following groups?
Yes / No / N/AFull-time tenured and tenure-track faculty
Full-time non-tenure-track faculty
Full-time staff
Adjunct faculty
Governing board members
Search committee heads
Search committee members
Full-time students
Athletic department staff
Senior leadership
Campus police force
Comments:
46) Identify which of the following your institution uses to understand issues of climate, inclusion and satisfaction. Check all that apply.
Campus climate survey for students - how often?:
Campus climate survey for administrators - how often?:
Campus climate survey for faculty - how often?:
Campus climate survey for staff - how often?:
Exit interviews for students
Exit interviews for employees
Diversity mapping of institutional capabilities
Diversity benchmarking efforts
Follow-up with job candidates who were offered a position but did not accept it to determine their reasoning
Other:
Comments:
INSTITUTIONAL BRANDING
47) Which of the following multicultural branding and communication techniques does your institution use? Check all that apply.
Social media used for multicultural marketing (YouTube, Facebook, Instagram, Twitter, etc.)
Multicultural communications specialist
Diversity-focused admissions materials and brochures
Marketing/advertising in diversity publications and websites
Student ambassadors communicate campus diversity to prospective students and parents
Display diversity awards on our website
Link to our diversity office and/or programming on our website homepage
Other:
Comments:
48) Which of the following offices are on your campus? Check all that apply.
Diversity office
LGBTQ office
Veterans' office
Disability services office
International office
Study abroad office
Supplier diversity office
Religious services office
Multicultural affairs office
Other
Comments:
49) Which of the following diversity-related information appears on your website? Check all that apply.
Our procurement/supplier diversity office page lists opportunities for minority- and women-owned businesses
Our study abroad office page includes specific opportunities for underrepresented students (scholarships, etc.)
Our disability services office page links to our career services page
Our international office page includes information about groups, clubs, etc. for international students
Our human resources page includes information about affinity/employee resource groups
Our human resources page includes information about diversity training
Every open job posting listed on our human resources page includes an AA/EEO statement
Comments:
50) Tell us about any diversity-related awards/recognitions your institution has received over the past year.
CHIEF DIVERSITY OFFICER'S ROLE
51) How is your chief diversity officer's role situated for success? Check all that apply.
We don't have a dedicated chief diversity officer
Our chief diversity officer reports to the president
Our chief diversity officer position is an executive-level or cabinet position
Our chief diversity officer has his/her own budget
Our chief diversity officer has a deciding vote on the diversity council
Our chief diversity officer can attend governing board meetings and present the case for campus diversity
Our chief diversity officer has input into the budget allocated to his/her office
Comments:
52) How does your institution help students develop cultural competence? Check all that apply.
We have a general education diversity requirement
Faculty are requested, where applicable, to incorporate diversity into their curriculum
We have diversity courses for students
We have multicultural events on campus
We have multicultural student clubs and organizations
Issues of diversity are woven into the first-year experience program
We offer opportunities for Pell Grant students to study abroad
Comments:
53) Does your institution celebrate the following? Check all that apply.
African American History Month
Women's History Month
Asian-Pacific American Heritage Month
National Hispanic Heritage Month
National Disability Employment Awareness Month
Native American Heritage Month
Martin Luther King Jr. Day
LGBTQ Pride Month
Comments:
54) Which of the following affinity/employee resource groups do you have at your institution? Check all that apply.
African American
Hispanic/Latino
Asian American/Pacific Islander
Native American
Disability
Veterans
LGBTQ
Women
Religious
Multiracial
Other:
Comments:
55) Please respond to the following statements regarding your institution's diversity council. Check all that apply.
We don't have a diversity council
Our diversity council reports to the president
Our diversity council meets at least quarterly
Our diversity council members include administrators
Our diversity council members include faculty
Our diversity council members include staff
Our diversity council members include students
Our diversity council has input on campus-wide diversity planning
Comments:
56) Does your institution offer the following? Check all that apply.
Gender-neutral bathrooms
Same-sex partner healthcare benefits for employees
Trans-inclusive health benefits
Comments:
57) Which of the following accommodations does your institution offer for students with disabilities? Check all that apply.
Sign language translators in the classroom
Textbooks in braille
Section 508 website compliance
Computer-assisted real-time captioning
Instructional materials in accessible formats
Online learning systems accessible to all students
Wheelchair-accessible curbs and building ramps
Elevators in all buildings (excluding certified historic ones)
Wheelchair-accessible buildings (excluding certified historic ones)
Accessible online employment application
Comments:
58) Has your institution experienced any of the following incidents on campus? If yes, tell us how you responded. Check all that apply.