All,
Here is a run -down of the questions and feedback we heard during the PS Forum presentation at the William H Foege Auditorium presentation for South Campus.
Supplier Registration Portal:
Question:How does the vendor contact you with problems?
Answer: You can either let us know by contacting what the problem is, or direct their supplier to us
Question:Is it the department’s responsibility to field problem questions as a middle man?
Answer: No, they do not need to be the middle-man, but often times suppliers will go directly to them first.
Tools & Templates:
Question: Do you want the lab person to fill out the form and submit without going through his group?
Answer:No. The lab person will continue to work with his or her group internally. The electronic form will be sharable between the submitter and a subject matter expert.
Question: Can someone loot (look) at the online form that someone else fills out before sending?
Answer:Yes
Question: Does this take place of attachments to purchasing?
Answer:This is the Sole Source “piece” of the PAS attachment process.
Question: Do they have to attach quotes or can they still email ?
Answer: Quotes (or other pertinent documents) would be attached to the form prior tosubmission to purchasing. Once submitted, the form and attachments areautomatically routed to the purentry area.
UW Contracts:
Feedback:This was really easy to use. Thank you!!!
Feedback:Didn’t know what kind of categories there might be.
Answer: Our goal is to establish and post contracts that cover the majority of products and services used by University departments. We categorize contracts based a short description of the scope of the contract, such as “Life Science Products and Services” or “Office Products”. In addition, we categorize the contracts available from diverse suppliers that are certified by the State Office of Minority and Women’s Business Enterprises (OMWBE) and/or the Small Business Administration.
Question:Will it have listings of limited access contracts that maybe a specific department uses?
Answer:Yes, this will be an option, searchable by org code- no timeline available
Procurement Desktop Reports:
No questions or feedback
NonRIP:
No questions or feedback
Small Business:
No questions or feedback
NonPO Invoice Payments:
Question:will they still be required to use Procard?
Answer:
Question:Will they still be required to use the Supplier Registration Portal?
Answer:If the supplier is not in Ariba or in PAS, they will still need to use the Supplier Registration portal.
Direct Deposit
Question:Will deposits go to the same accounts as payroll?
Answer: Yes.
Procard: What’s ahead?
Feedback:The checkmarks disappear after the online form saves. So do the notes. Two customers have this problem. This also happens with the CTA application.
Answer: JPMC technology department has determined that this is a flaw within in the PaymentNet system, which will require a full code release to correct it (could take up to 2 years to complete). No ETA at this time.
The work around for this issue is to have the cardholders/reviewers allocate their transactions first, and then select the review check box right before hitting save.
Question:Does PaymentNet work with Firefox?
Answer: Yes. PaymentNet works just fine with Firefox, but JPMC only supports Internet Explorer
Paper Reduction:
Question:How do we block fax spammers?
Answer:Return the fax to the originator:
Remove this number from yourdistribution list.
The request must:
1)identify the fax number or numbers to which it relates; and
2)be sent to the telephone number, fax number, website address or email address identified on the fax advertisement.
Tax:
No questions or feedback
Supplier presentation:
Can he come to faculty meetings?