ATTENTION ALL BIDDERS
RETURN THE ENCLOSED BID IN A SEALED ENVELOPE TO:
JACK C. COLLAR,
PURCHASING MANAGER
ROOM 830
716 RICHARD ARRINGTON JR BLVD NORTH
BIRMINGHAM, AL 35203
YOU MUST MARK ON THE ENVELOPE:
SEALED BID #35-05
“BOMB SUIT & ACCESSORIES”
RETURN BY 5:00 P.M. ON
NOVEMBER 12, 2004
PRINCIPAL BUYER: ANNIE WARD
For questions concerning this ITB
Contact: Annie Ward , Principal Buyer
Phone: (205) 325-8779
Email:
No faxed or email responses will be accepted
PURCHASING ASSOCIATION OF CENTRAL ALABAMA
TO ALL BIDDERS:
The attached Request for Proposal presents a cooperative proposal for the Purchasing Association of Central Alabama (PACA) members below:
Abernant Fire Department
Adamsville
Bessemer
Bessemer Board of Education
Bessemer State Technical College
Bibb County Commission
Bibb County Firefighters Assoc
Birmingham Board of Education
Birmingham-Jefferson Civic Center
Birmingham Library System
Brighton
Brookside
Cahaba Heights Fire Department
Cahaba Valley Fire & Rescue
Center Point
Center Point Fire District
Chelsea
Chilton County Board of Education
Chilton/Shelby Mental Health Board
Clay
Columbiana
Concord Fire Department
Copeland Ferry Fire Department
Eastern Valley Volunteer Fire Dept
Fairfield
Fairfield Board of Education
Forestdale Fire Department
Four Mile Fire Department
Fultondale
Gardendale
Graysville
Greenpond Fire Department
Hay Valley Fire Department
Helena
Homewood
Hoover
Hoover Board of Education
Hueytown
Indian Valley Fire Department
Irondale
Jefferson County Board of Education
Jefferson County Commission
Jefferson County Fire Districts
Jefferson County Housing Authority
Jefferson County Library Coop
Jefferson State Community College
Kimberly
Kingdom Fire Department
Lakeview Fire Department
Lakeview, Town of
Lawley Fire Department
Leeds
McAdory Fire Department
McCalla Area Fire District
Middle Alabama Area Agency on
Aging
Midfield
Midfield Board of Education
Minor Heights Fire Department
Morris
Mountain Brook
Mountain Brook Board of Education
Mulga
Mulga Fire Department
North Johns
Oneonta City Board of Education
Palmerdale Fire Department
Pelham
Pell City
Pell City Fire Department
Pleasant Grove
Riverside Fire Department
Rocky Ridge Fire/Rescue
Saragossa Volunteer Fire Department
Shannon Fire Department
Shelby County Board of Education
Shelby County Commission
Shelby County Work Release
St. Clair County Fire & EMS
Storm Water Management Authority
Sylvan Springs
Tarrant
Tarrant City Board of Education
Trafford
Trussville Volunteer Fire Department
Tuscaloosa County Board of
Education
Tuscaloosa County Commission
Tuscaloosa County Housing Authority
Vestavia Hills
Vestavia Hills Board of Education
Warrior
Warrior River Fire & Rescue Service
Warrior River Water Authority
Westover Volunteer Fire & Rescue
Other government entities and all school systems within Jefferson County and counties adjoining thereto may elect to participate in this cooperative bid. Vendors must agree that if any additional government entity does join the Association, vendors shall honor prices on this Invitation to Bid for those additional entities that may join the Association.
Commodity: “BOMB SUIT & ACCESSORIES”
Bid #: 35-05
Principal Buyer: ANNIE WARD
Telephone: (205) 325-8779
The proposal award will be made by the Jefferson County Commission on behalf of the Association in accordance with the provision of the intergovernmental agreement between the Jefferson County Commission and the members of the Association. Each participating governmental entity of the Association will be responsible for issuing its own purchase orders, delivery instructions, invoicing, insurance requirements, and issue its own tax exemption certificate as required by vendors.
This cover letter is considered an integral part of this Request for Proposal document and shall be included by reference into any contract.
Acknowledged by
______
Vendor Name Authorized Signature/Title
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-8779
PRINCIPAL BUYER: ANNIE WARD
NOVEMBER 1, 2004
BID NO: 35-05
SHEET NO: 3
INVITATION TO BID
Sealed bids marked "BOMB SUIT & ACCESSORIES" will be received by the Purchasing Manager, Room 830 * 716 Richard
Arrington Jr Blvd N, Birmingham, Alabama.
Bids will be accepted until 5:00 P.M. central time (standard or daylight savings time, as applicable) on November 12, 2004. Bids
submitted after this date and time will not be considered.
Bids will be publicly opened at 2:00 P.M. on November 15, 2004.
TERM OF CONTRACT
Any contract resulting from this ITB will become effective upon bid award (or within 30 days of award notification, approval of the County Commission and purchase order is issued). Contract will expire on October 30, 2005. However, the contract may be extended, at the County’s option, for a period of up to two (2) additional one year terms.
REQUIREMENTS
1. Bidder must be licensed to do business in the State of Alabama. Documentation must accompany bid response.
2. Bidder must provide a list of three (3) references where they have provided bomb suits. Must include company name, address, contact name, position of contact person and telephone number.
3. Samples of alternate bid items must be submitted along with bid.
Samples should be delivered to:
Annie Ward
Jefferson County Purchasing
Room 830 * 716 Richard Arrington Jr Blvd N
Birmingham, AL 35203
(205) 325-8779
Samples will be returned within one month following the bid opening, if picked up by the bidder.
Any questions regarding these specifications should be directed to:
Allen Kniphfer Annie Ward
Emergency Management Principal Buyer
(205) 254-2046 (205) 325-8779
All shipments will be delivered to the ship to location indicated on the purchase order. An invoice copy must be delivered with the items, and the original invoice mailed to the billing address as indicated on the purchase order. Purchase order numbers must appear on documents.
Garments must be as specified or approved equal.
Use of specific names, and numbers is not intended to restrict the bidding of any seller and/or manufacturer, but is solely for the purpose of indicating the type, size and quality of materials, products, service, or equipment considered best adapted to the county’s intended use.
Name of your Company______
Continued on Sheet 4
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-8779
PRINCIPAL BUYER: ANNIE WARD
NOVEMBER 1, 2004
BID NO: 35-05
SHEET NO: 4
INVITATION TO BID CONTINUED
DELIVERY will be to location (s) as stated on purchase order (s).
Orders will be issued as deliveries are required.
F. O. B.: Destination via best way.
TERMINATION OF CONTRACT
This contract may be terminated by the County with a thirty (30) day written notice to the other party regardless of reason. Any violation of this agreement shall constitute a breach and default of this agreement. Upon such breach, the County shall have the right to immediately terminate the contract and withhold further payments. Such termination shall not relieve the contractor of any liability to the County for damages sustained by virtue of a breach by the contractor. Failure to deliver as specified and in accordance with the bid submitted; including promised delivery will constitute sufficient grounds for cancellation of the order at the option of the County
Commission.
PRICES
Include transportation.
TAX
Jefferson County is exempt from all tax. This statement in no way is to be construed as relieving a seller or contractor from paying any tax assessed to him as a seller or contractor.
If requested, bidder will furnish a sample of each item on which he has bid within 7 day(s).
GUARANTEE
Bidder certifies by bidding, that he is fully aware of the conditions of service and purpose for which item(s) included in this bid are to be purchased, and that his offering will meet these requirements of service and purpose to the satisfaction of the Jefferson County Commission and its Agent.
GENERAL
Jefferson County expressly reserves the right to reject any or all bids, or parts of bids, and to make the award on merit and/or features of design and quality, delivery, and availability of parts and service as the best interest of the County appears.
______
Annie Ward
Principal Buyer
Name of your Company______
Continued on Sheet 5
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-8779
PRINCIPAL BUYER: ANNIE WARD
NOVEMBER 1, 2004
BID NO: 35-05
SHEET NO: 5
INVITATION TO BID CONTINUED
BID
(Bidder must use this form)
Fill in all spaces.
A bid bond or cashier's check in the amount of 5% of bid will be required for any bid exceeding $10,000.00.
Quantities shown are estimates, and are not a guarantee to buy in the amount shown.
Item 1. Cardio Cool Vest, Full torso coverage, snug fit, diffused manifold, medical grade PVC tubing, high performance inlet/outlet
Y connector on left side. Kermel ® flame resistance (FR) Viscose Blend, zipper front, interlock knit. Cooling Rate 290W @
350 mL/min, Inlet temperature + 7.5 Degrees C, Wearing Weight – Filled with liquid – 1.4 lbs – 2.2 lbs / 0.6 kg – 0.00 kg
(Sm – XXL), Med-Eng #PS0097A or approved equal
2 each @ $______= $______Total
Item 2. Cool Tube Suit, Full torso, arms, head and lower body coverage, snug fit, Diffused manifold, medical grade PVC tubing, CPC
interconnector, Kermel ® flame resistance (FR) viscose blend interlock knit. Wearing Weight – Filled with liquid – 2.2 lbs /
1 kg – 0.99 kg. cooling Rate – 480 @ 350mL/min, \ Inlet Temperature + 7.5 Degrees C,
Med-Eng #PS0099A or approved equal
2 each @ $______= $______Total
Item 3. Bomb Suit, Size 5’8” to 6’2”, Balance protection against overpressure, fragmentation, impact and height, Re-allocation of
fragmentation protective materials toward a more comprehensive 360 degrees of coverage, Redistribution of protective
materials to greatly improve operator’s flexibility and permit an increased range of motion, particularly in the arms, sliding
groin plate retracts during kneeling and crouching stances, integrated pockets (front & rear of torso), accommodate an optional
chemical protective undergarment, chest plate and trousers accommodate the Med-Eng HW300 Communication System,
jacket accommodates a wireless communication system and remote helmet controller. Color Dark Green
Med-Eng EOD 9 or approved equal
1 each @ $______= $______Total
Item 4. Bomb Suit, Size 6’3” to 6’6”, Balance protection against overpressure, fragmentation, impact and height, Re-allocation of
fragmentation protective materials toward a more comprehensive 360 degrees of coverage, Redistribution of protective
materials to greatly improve operator’s flexibility and permit an increased range of motion, particularly in the arms, sliding
groin plate retracts during kneeling and crouching stances, integrated pockets (front & rear of torso), accommodate an optional
chemical protective undergarment, chest plate and trousers accommodate the Med-Eng HW300 Communication System,
jacket accommodates a wireless communication system and remote helmet controller. Color Dark Green
Med-Eng EOD 9 or approved equal
1 each @ $______= $______Total Suit cost only
Name of your Company______
Continued on Sheet 6
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-8779
PRINCIPAL BUYER: ANNIE WARD
NOVEMBER 1, 2004
BID NO: 35-05
SHEET NO: 6
INVITATION TO BID CONTINUED
Item 5. Protective Helmet, Multi-Purpose, Open Faced Platform Design, Chem-Bio Blast Compatibility, On Board Power Supply,
Ergonomic 4-Point Retention System, Three Size Adjustable Comfort Liners, Wrist-Mounted Remote Control , Module,
Adjustable Visor Ventilation, Turbo Feature, Demister, Communication System Compatible (HW 300)
Med-Eng EOD 9 or approved equal
2 each @ $______= $______Total
Item 6. Protective Visor, Med-Eng EOD 9 BA or approved equal
2 each @ $______= $______Total
Prices are guaranteed not to exceed a rate increase of ___% for the period 09/30/05 to 09/30/06.
Continued on Sheet 7
JEFFERSON COUNTY COMMISSION
PURCHASING DEPARTMENT
ROOM 830 * 716 RICHARD ARRINGTON JR BLVD N
BIRMINGHAM, AL 35203
(205) 325-8779
PRINCIPAL BUYER: ANNIE WARD
NOVEMBER 7, 2004
BID NO: 35-05
SHEET NO: 6
INVITATION TO BID CONTINUED
The Jefferson County Commission, or its Agent, shall have the right to waive any informality or irregularity. Under certain limited conditions, the Purchasing Department may apply a local preference option in determining the low bid for purchases of personal property.
All provisions of this Invitation are accepted by bidder as part of any contract or purchase resulting therefrom.
Please specify terms of payment below; otherwise, the terms will be 2% 10th Prox.
Date:______Company Name:______Web Address:______
Terms:______Address:______City:______
County:______State:_____Zip:______Phone:(_____)______
If Jefferson County Business Licenses were issued to your company for the past twelve (12) months, please list numbers:______.
Vendor's Federal I.D. Number:______
I certify that ______has ___ has not ___ been in operation for one year at
(Company Name) (Check one)
location(s) zoned for the type of business conducted by my company at the address stated above.
______
(Authorized Signature)
______
(Print Name)
______
(E-Mail Address)
Toll Free Phone:______Fax Number:______
Return original bid in sealed envelope. Authorized signature of bidder must be in ink.
Bids received in our office after the specified date and hour will not be considered.
INDICATE THE FOLLOWING ADDRESSES IF DIFFERENT FROM ABOVE:
1. BID AWARD NOTICE ADDRESS
2. PURCHASE ORDER ADDRESS
3. REMITTANCE ADDRESS (AND NAME IF DIFFERENT THAN