ACVECC

ANNUAL PROGRESS REPORT PACKET

for

Residents and Fellows that started training prior to 2008

This packet includes:

1) Itemized instructions and checklist

2) Progress Report Certification Statement

3) Progress Report Forms, parts A-D

Instructions and Check list for annual progress reports due bySeptember 1, 2009:

To all ACVECC Mentors and their Residents:

The following serves as a reminder that all residents and fellows in Veterinary Emergency and Critical Care training programs are required to submit annual reports to the ACVECC Credentials Committee (CC) in accordance with the current Guidelines. Progress reports are due by September 1, 2009 for residents/fellows that started their training in the month of July (2007 or earlier) and should include the entire previous year of training (July-to-July). All residents and fellows must follow the instructions detailed below, which are based on the Guidelines (2006 revised version) and must utilize the format provided on the revised Progress Report Forms which are attached with this reminder. If older versions of the forms are used, residents and fellows must ensure that all details required on the current forms are included. Reports must be typed and must be complete or they will not be reviewed.

Please note that the current forms are no longer titled “Appendices 5 and 6” and that they are similar to previous forms.

The following are recommended to ensure a successful annual report review:

□Include a signed and dated Progress Report Certification Statement. Please ensure that your program mentor certifies your report.

□Specify each weekly rotation as either: Direct or Indirect supervision; Independent study/practice; a core or elective specialty rotation (list the specific specialty); CE week or vacation. Credit can only be granted for one category for any given week.

□Ensure that all rotation supervisors have signed Part A, and that the supervisor name is printed clearly as well. Ensure that the supervisors are the same as those listed on the annual program updates approved by the Residency Training Committee. If more than one individual supervised any particular week, all names and signatures must be provided.

□Double check that your final tabulations match the number of training weeks and the seminar, continuing education, and teaching hours submitted.

□Specialty electives other than those approved (neurology, clinical pathology, diagnostic imaging, ophthalmology, and oncology) may be counted as independent study time.

□List all seminars by date, subject, speaker or moderator, location, format, and hours attended, and include an annual seminar schedule with your submission. Please note that clinical student, ‘cage-side’ or other informal rounds do not meet the spirit of this requirement, nor do non-emergency/critical care topics. Do not include lectures that you gave for which you are requesting Teaching credit.

□List all CE lectures attended individually by date, meeting, location, subject/title, speaker, and hours attended.

□List each didactic or laboratory teaching experience separately. Please note that the teaching requirement cannot be met in an informal setting such as Problem-Based Learning courses, student rounds, cage rounds, or lectures to lay audiences.

  • See Pages 4-5 for updated instructions and examples for reporting Teaching Requirements

□If you have fulfilled a requirement, and received verification in a previous annual report letter, you may indicate this in the area provided.

  • Example: Didactic Teaching: Requirement fulfilled per CC11/1/07.

□If you are resubmitting material from prior reporting periods for credit not previously granted, please ensure that this is clearly stated in a cover letter and include specific details such as dates, location, etc. on the forms provided. Ensure that you also include a copy of the letter from the CC or RTC that pertains to the credits in question. Remember that the CC may not have access to materials previously submitted.

□Please include a copy of the most recent letter from the RTC or CC that pertains to your residency (the last progress report letter received).

  • With the recent change in Committee roles, this information is necessary to avoid duplication of effort and any confusion regarding past credit.

□Please submit only the Progress Report Forms (starting on page 6); do not include the instruction pages with your submission.

□Please give yourself and your Mentor enough time to review your progress report and make any necessary corrections prior to submission.

Two (2) complete and identical copies, including signatures (one hard copy and one electronic copy (on CD))must be submitted to the Office of the Executive Secretary at the address listed below. The due date is September 1, 2009. Late submissions will not be reviewed. For the electronic version, all portions of the hard copy submission (including signature pages and supporting documents) should be scanned. A single Word or .PDF file is preferred in order to expedite the review process, as the electronic copies will be distributed to committee members. Please do not submit multiple individual files on your electronic copy.

Send all submissions to the Credentials Committee, c/o:

Office of the ACVECC Executive Secretary

c/o Dr. Armelle de Laforcade or Ms. Kathleen Liard

TuftsCummingsSchool of Veterinary Medicine

200 Westboro Road

North Grafton, MA01536

Unless otherwise indicated, all deadlined submissions must be postmarked by the deadline date. All submissions should be sent by an express carrier with verification of receipt (eg, guaranteed delivery with tracking number, overnight service with tracking number, etc.).

The College requires that the resident obtain and keep with their records written proof of postmark from the postal carrier or express courier service that is delivering their submission for use in case any questions arise regarding submission date. The College also suggests that the resident obtain signature confirmation of delivery of their documents to provide verification by an outside agency of delivery to the College.

Please don’t hesitate to contact the Credentials Committee with any questions or concerns:

Dr. Alison R Gaynor

Chair, ACVECC Credentials Committee

Instructions for Part D, Teaching Requirements

□Provision of supplemental materials (handouts, power point slides, etc.) to accompany each lecture or laboratory is no longer required(see exceptions below).

□In lieu of this, Mentors are asked to confirm each teaching activity, by signing an additional Certification Statement below the tables on Part D of the progress report.

□In addition, a short (1-2 sentence) description of each Teaching Experience must be provided by the Resident or Fellow.

  • This can be done in the same cell of the table where you enter the title. Each cell of the table is self-expanding.
  • See examples provided below these instructions.Please note these are only a few of many potentially acceptable descriptions. Please provide enough detail for the Committee to be able to evaluate each Teaching experience.
  • Remember that Didactic Teaching is meant to include relatively formal lectures and presentations, and is not intended for informal, small group presentations.
  • If more than one resident has the same laboratory or lecture, or if you did not have a primary role in a teaching laboratory, please include an explanation of your specific role (including time spent) in fulfilling the teaching requirement.
  • Remember that Laboratory Teaching is intended for “wet-labs”; so called “dry labs” may be considered either as Didactic Teaching or as problem-based learning (not credited) at the discretion of the Credentials Committee.

□Please note that if you had been asked to resubmit supplemental teaching materials in order to obtain credit from prior reporting periods, you must still supply the requested materials.

□All residents and fellows should retain copies of their handouts, power point slides, or other supplemental materials, and should be prepared to provide these to the Credentials Committee upon request should any questions arise.

EXAMPLES:

Didactic:

DateLocation Subject/TitleAudience Hours

(includea brief description of each

teaching experience)

5/12/09 / VMA annual CE day, any town, any state / Common Intoxications
(formal lecture on emergency presentation and therapy for some of the more common intoxications including rodenticides,xylitol, zinc; power point slides and handouts were utilized) / Area veterinarians / 1
6/2/09 / VMTH, ABCUniversity / Pneumothorax
(Case report on spontaneous pneumothorax, with a detailed lecture/literature review of pathophysiology and management of pneumothorax of all etiologies) / Other E/CC residents and E/CC faculty / 1

Laboratory:

DateLocation Subject/TitleAudience Hours

(include a brief description of each

teaching experience)

1/19/09 / XYZ university / Emergency Techniques
(Hands-on laboratory demonstrating and teaching techniques including thoracocentesis, thoracostomy tube placement, nasal and intratracheal oxygen administration. I helped prepare/set up the lab in addition to teaching 3 groups of interns using models and cadavers) / interns / 3
4/12/09 / LMNHospital, town/state / Feeding Tubes
(Hands-on laboratory teaching placement of NE, esophagostomy, gastrostomy, and jejunal feeding tubes. This was preceded by a lecture portion discussing indications/contraindications for each type of tube and enteral nutrition in general) / Interns, other residents, and staff veterinarians / 2
(1 hour lecture, 1 hour lab)

ACVECC RESIDENCY OR FELLOWSHIP TRAINING PROGRAM

ANNUAL PROGRESS REPORT CERTIFICATION

This form must be completed and submitted to the ACVECC Executive Secretary along with the completed progress report forms.

I hereby attest that I have satisfactorily completed all of the requirements for the stated reporting period, according to the training program approved by the ACVECC Residency Training Committee. All information contained within this report is accurate, complete, and truthful.

Resident/Fellow NameReporting Period

Resident/Fellow SignatureDate

Mentor Certification

I hereby attest that the above resident or fellow has satisfactorily completed all of his/her requirements for the reporting period, according to the training program approved by the ACVECC Residency Training Committee. I have reviewed and approved the resident's or fellow’s progress report, including Supervisor signatures and documentation of seminars, continuing education, and didactic/laboratory teaching (Parts A-D). I have also reviewed and approved any required procedures performed checklists and any necessary emergency/critical care case logs.

Mentor Name

Mentor Signature Date

ACVECC RESIDENCY and FELLOWSHIP TRAINING PROGRAM

PROGRESS REPORT

Resident/Fellow ______

Residency Training Facility ______

Program Start Date______

Year of Program ______

A.CLINICAL ROTATIONS

By signing this form, rotation supervisor attests to the dates of each rotation and Resident’s/Fellow’s satisfactory completion of the rotation.

WEEK / START DATE / ROTATION / SITE/ LOCATION / SUPERVISOR’S NAME (typed) / SUPERVISOR’S SIGNATURE
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Total number of weeks completed for reporting period:

Direct supervision_____

Indirect Supervision_____

Independent study_____

Specialty Rotations

Internal Medicine_____

Surgery_____

Anesthesia_____

Cardiology_____

Electives_____ (specify specialty)

Diagnostic Imaging______

Neurology______

Oncology______

Ophthalmology______

Clinical Pathology______

B.SEMINARS

Attach annual seminar schedule.

DateSubject/TitleSpeaker/Moderator Location/Site Format* Hours

*Specify format: regularly scheduled seminar/rounds (S), journal club (J), grand rounds (G), morbidity/mortality rounds (M), resident board review (R).

An annual seminar schedule (s) must be attached.

Total number of seminar hours attended for reporting period ____.

  1. CONTINUING EDUCATION

Individual Continuing Education Lectures should be listed:

Date Meeting & LocationSubject/TitleSpeaker Hours

Total number of lecture hours attended for reporting period ____.

D. TEACHING (see detailed instructions and examples on pages4-5 of this packet)

Didactic:

DateLocation Subject/TitleAudience Hours

(include a brief description of each

teaching experience)

Laboratory:

DateLocation Subject/TitleAudience Hours

(include a brief description of each

teaching experience

Total number of teaching hours completed for reporting period:

Didactic lecture_____

Laboratory_____

Mentor Certification of Teaching Requirements

I hereby attest that the above resident or fellow has satisfactorily performed all of the teaching experiences listed above, and that these teaching experiences fulfill the teaching requirements as described in the Residency Training and Application Guidelines and Progress Report Packet instructions.

Mentor Signature Date

1

ACVECC 09-08; Guidelines