NRSG Meeting no. 20 Minutes - 11 August 2015
Nightingale Regeneration Steering Group
Tuesday 11 August 2015, 7-9.00 pm
Meeting number: 20
Resident Participation Office - 1 Olympus Square
Residents: Gordon Gibbs (GG), Les Moore (LM, Chair), Barbara Murray (BM), Ben Richards (BR), Patsy Semain (PS) Alice Burke (AB), James McDaid (JMcD)
Members: Councillor Rick Muir (RM),
Hackney Council Officers: Ann Frankel (AF)
Other Guests: Ruth George, Southern Housing Group (RG); Daniel Buckley KCA (DB); Carol Squires, Independent Residents Advisor, Source Partnership (CS) ; Eammon de Barra Pellings Employers Agent (EdB); Alec Thomson Pellings Employers Agent (AT)
Item no. / Details / Action1.0 / Welcome
LM opened the meeting and all present introduced themselves.
2.0 / Apologies
Apologies received from: Charlotte Gray (CG), James Willsher (JW) and Theresa Dugbatey (TD).
3.0 / Declarations of Interest and Code of Conduct
There were no declarations of interest and LM took the opportunity to remind present of the code of conduct and that issues should be discussed in a mutually respectful manner. / ALL
4.0 / Minutes of the previous Meeting held 14 July 2015
The minutes were agreed as a true record of the previous meeting.
5.0 / Actions and Matters Arising from the Minutes
5.1 / (3.2) Corrected minutes from 14 April 2015 were reissued.
5.2 / (4.1) Transport Data: The breakdown of the transport data compared to national data is still to be provided to the Group. / TD
5.3 / (4.2) It was noted that the presentation regarding ‘How to set up a Neighbourhood Plan’ is still to be arranged. / LM
5.4 / (6.2) the issues of heights and massing to be explored at the next Design Group. / AF / DB
6.0 / Membership / Attendance Update
Attendance was reviewed a vacancy has arisen on the Steering Group. AF advised that the election of representatives was due after a two year term and the Chair is elected annually.
Elections fall due in September and existing representatives can stand for re-election. It was agreed advertise the elections to be held on 8 September 2015 through Notice Boards and leaflets. / AF / LM
7.0 / Outdoor Gym
EdB explained the formal procurement that had invited 3 bidders who specialise in Outdoor Gym installations to submit tenders by 29 July 2015. This included the bidder who had previously quoted the NPRA for the installation.
Unfortunately only one tender was received by the deadline and that far exceeded the budget set for the work - Pellings cannot recommend a contract award on the basis that it does not represent value for money. The two bidders who did not submit have been approached and asked to reconsider tendering, feedback will be provided to the Steering Group. It is proposed to re-invite tenders from all three bidders within a shorter period once Pellings have spoken to the bidders to gauge commitment to returning a tender.
It was confirmed that the Southern Housing Group funding is still in place. / EdB / AF
8.0 / Programme Update
8.1 / Feedback from Consultation
The Seaton Point Consultation and the estate-wide consultation had been well-attended and the master plan is received broadly positively. The results of the consultations are:
a) Issues around re-provision of existing parking particularly that around Seaton Point
b) A preference for the new community facility to be located at the top of Muir Road
c) The need for more discussion around the three green spaces
d) Need for coherent routes which ties the existing estate to the new development
e) potential sites have been identified for a ball-court
f) Other play space to be clearly defined in terms of location and size
.
There will now be block / area based consultations for:
· Worsley Grove / Midhurst Way
· Rogate House, Della Path and Brackenfield
· Monteagle Way / Muir Road.
These will be advertised by leaflet. / DB
8.2 / Design Development
Following the Consultations to date, there will now be development of the design of the streetscapes and KCA will produce views of the scheme at street level and from the Seaton Point and across the neighbourhood green for the next Design Group and for use at future consultation events. / DB
8.3 / Olympus Square
The massing at the boundary of the neighbourhood green and the new buildings proposed to replace Olympus Square is being developed for next Design Group. / KCA
8.4 / Checking Progress against the Findings of the Opinion Survey
The final proposals must reflect the findings of the Opinion Survey and RM proposed that there be a summary of the proposals as they relate to these. / KCA
8.5 / Consultation / Second Community Facilities Workshop
CS gave a summary of the first workshop and a proposal for the second workshop. As NPRA, ELFA and the luncheon Club are currently exploring the idea of a Community Trust, they would like the opportunity to meet to discuss this further.
RM agreed to lead this discussion with input from consultants on request, ahead of any second workshop with other stakeholders. The second workshop was therefore deferred to allow for this. / AF / CS
9.0 / Developments in the Area
9.1 / Tiger Way School
RM advised that the plans for this two form entry school and approximately 80 flats have been redrafted following consultation and the planning consultation will start soon. There was opposition to the development at the public meeting held after the ward forum. .
9.2 / Petrol Station Site (1A Downs Road)
RM reported that there was no news regarding the planning application submitted for 80 flats in a 14 storey tower and a medium rise (8 storey) block with ground floor commercial / crèche space.
9.3 / Proposals regarding Nightingale and Benthal schools
RM reported that the Learning Trust will commence consultation in September regarding the principles of their proposal to create two new schools on the sites of these two primary schools
10.0 / Traffic & Pedestrian Management
10.1 / RM advised that the Council is to undertake a major area-wide traffic survey and study will take place during 2016/2017 and that he will report to the Steering Group as proposals emerge.
10.2 / The CPZ consultations are starting soon and Hackney Homes are holding a separate consultation regarding estate parking. RM has asked that these consultations will be evaluated alongside each other. The work around the impact of parking will need to be included in the master plan.
11.0 / Training
The next session i proposed will be training on the Planning Process subject to further discussion. / CS
12.0 / Newsletter/ Communications
The newsletter deadlines for the next issue will be presented to the next meeting. / JW
13.0 / Any Other Business
13.1 / HH Payment of compensation for Mansells use of their site
PS asked about payments that become due as a result of the extension of the use of the site until March 2016. RM agreed to write to Jonathan Oxlade in Hackney Homes’ Asset Management Team regarding a pro-rata payment. / RM
13.2 / Waste Processing on the Mansells site
Residents complained that Mansell’s are processing building waste on the site which is disruptive and not as agreed in their terms of use. It is not permitted to run a waste transfer station within the site. Photographs were provided as evidence and AF agreed to raise it with Asset Management. / AF
13.3 / Financial Strategy for Regeneration
Councillor Philip Glanville will attend the next meeting to present and discuss the financial strategy relating to Nightingale Regeneration within the overall programme as previously promised. / AF
14.0 / Date of Next Meeting
Tuesday 8 September 2015, 7pm, Resident Participation Office, 1 Olympus Square.
15.0 / Meeting closed at 9pm
Administration
Role / Name / DateAuthor / Carol Squires / 26 August 2015
Clearance for circulation / a. Project Manager
b. Co-chairs / 2 September 2015
2 September 2015
Agreed as accurate record / Steering Group
Document Number:
Document Name: NRSG Meeting no.20 Minutes – 11 August 2015 Page 2