Institution:
/ Version: 1.0 / Date: / Number of pages: 5 / Name of procedure:
Equipment Decommission Procedure / ID Code:Ap 6
QM chapter: 5
Equipment Decommission / ID Code:
Ap6
Topic & Purpose:
Explains how to dispose of equipment in the laboratory / Review Period:
1 year
Location: / Distribution:
Version number:
V 1.0 / Annex:
  1. Laboratory Equipment Disposal Form

Written by:
Name(s), Date(s) and Signature(s) of the Author(s)
Reviewed by:
Name(s), Date(s) and Signature(s)
Authorized by:
Name, Date and Signature
Replaces the version:
Not applicable (1st version)
Changes to the last authorized version:
Not applicable (1st version)

Equipment Decommission Procedure

Application

Objective

Definitions

References

Responsibilities

Operating mode

Related documents

Annex 1

Application

This procedure ensuresproper decommission of equipment.

Objective

Laboratory equipment may be contaminated with dangerous materials that canbecome a safety hazard for anyone handling or using the equipment. This procedure explains how to safely decommission equipment. Items of concern include, but are not limited to: refrigerators, freezers, incubators, storage cabinets, glassware, water baths, shakers, and analytical instruments.

Definitions

To be filled in if necessary

References

To be filled in if necessary

Responsibilities

To be defined

Operating mode

1. Laboratory equipment to be disposed must first be decontaminated and cleaned as indicated in SOP Decontamination of Laboratory Equipment.

2. The Laboratory Equipment Disposal Form (Annex 1) must be filled in, and then reviewed byXXX (equivalent to Environmental Health and Safety Committee).

3. Laboratory employees are prohibited from:

  • discarding laboratory equipment or appliances in the trash without prior approval ofXXX;
  • abandoning equipment or appliances on docks, in storage areas, in exterior spaces, or any other areas where the equipment would create a hazard or nuisance.

Note: Material is considered abandoned if it is no longer suitable for its intended purpose, poses an immediate hazard, or is not expected to be used within a reasonable amount of time.The Biosafety Officer(or other authorized individual as designated in writing)will remove abandoned materials.

4. If a biosafety problem occurs, laboratory personnel will inform the Biosafety Officer, who will refer to SOP Minor Occurrenceor SOPMajor Occurrence and SOP Occurrence Report, and then, if needed, report the problem to theBiosafety Committee and find a solution. This will be recorded in the corresponding logbook XXX.

Related documents

SOP Decontamination of Laboratory Equipment Ref XXX, provided in this QM template as Ap 5

SOP Major Occurrence Ref XXX

SOP Minor Occurrence Ref XXX

SOP Occurrence Report Ref XXX

Annex 1

Laboratory Equipment Disposal Form

Mail, Fax or Email form to: XXX (equivalent to Environmental Health and Safety Committee)

Attn: XXXDate: ______

Email:XXX

Phone: XXXFax: XXX

Equipment to be disposed (Item Description):______

Item Location (Room / Building):

______

Releasing Department:

______

Item ResponsiblePerson Name:______

Phone: ______

Location:______

1)Identification of risks (check where applicable)

[ ] Equipment has never been used with or contained radioactive materials, chemicals (especially perchloric acid), or biological agents.

Note: Equipment must still be cleaned with detergent. Date cleaned:______

Equipment has been in contact with (please check where applicable):

[ ]Electrical Equipment (X-ray units, transformers, or other items containing oil, capacitors,

ballasts,etc.)

Comments/List: ______

[ ] Chemicals (list high risk chemicals, perchlorates)

Comments/List: ______

[ ]Biological Agents

Comments/List: ______

[ ]Radioactive Materials (list radioisotopes)

Comments/List: ______

Inspected by:XXX(equivalent toRadiation SafetyCommittee):

Signature: ______Date: ______

2)Verification of cleaning

[ ] Appropriate cleaning procedure(s) used

List procedure used: ______

Cleaning performed by (print name): ______

Date:______Phone: ______

3)Validation

[ ] No known hazard now exists

Name/Signature of Dept. Rep.: ______Date: ______

Review(by equivalent to Environmental Health and Safety Committee)

Name (print name): ______Phone: ______

Comments: ______

______

[ ] Item approved for disposal

Signature: ______Date: ______

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