Grande Prairie Lacrosse Association Meeting
3.19.2012
6:30 PMSunlife Building
Meeting called byLucas Brunham- President
FacilitatorLucas Brunham
Note takerJennifer Brunham
AttendeesJimmy Lefebvre, Luke Brunham, Jennifer Brunham, Sheri Gervais, Chris Murrin, Brenda Beacock, Deb Reynolds, Rose Cuthill, Ron Regnier, Marlene McCaffrey
Adoption of previous minutes. Motion Jennifer Brunham. Seconded Sheri Gervais. Carried
Tournaments
Lucas Brunham
DiscussionJennifer emailed- Sherwood Park, St. Albert, Innisfail, Red Deer, Strathmore & Wainwright
Re: upcoming tournaments, most responded that it was early. Reviewed list to ensure we have contacted all tournaments we wish to attend. 2 registration forms received.
Conclusions: To be discussed further at coaches meeting. At coaches discretion
Coaches & Parent Meeting
DiscussionParent Meeting – Wednesday, April 4th- Dave Barr Arena- 7PM (pending availability)
Coaches meeting- Tuesday, Wednesday March 27th 7pm – Brunham Residence
ConclusionsVolunteer, fundraising and travel commitments will need to be clearly outlined. Coaches
Will need to hold a parent meeting with their teams the second week of practices.
Brenda to contact Dave Barr.
Executive Roles
DiscussionHas everyone read & agreed to the job descriptions
Master copy to be signed and filed. Want clear idea about responsibilities.
Job description to be signed & filed*ALL IN ATTENDANCE SIGNED FORM*
Spirit River
DiscussionSpirit River- form parent board, focus on promotion & fundraising
Christine not present.
ConclusionsLucas needs to discuss this further with Christine
Action ItemsLucas to arrange a meeting with Christine
Spirit River Update
DiscussionSpirit River deadline extended. Final registration date will be finalized with drop in
Schedule. Last day of drop in is final reg day.
Schedule for joint practices needs to be coordinated.
To be discussed at coaches meeting.
Lucas can discuss lines further with SR arena.
Midgets Practice/GELC
Jimmy Lefebvre spoke
DiscussionMidgets showing up at Junior’s practices
GELC application update, application has been accepted. Schedule has been received. Approx. 4 weekend games
Midgets practicing with juniors.Play within your league. Should an invitation be extended? Junior’s will be call upon individual players via coaches. Midgets are not to be playing at junior’s practice. Coach will have to enforce this rule.
Endorsed equally by both Junior’s & Midget. To be discussed at coaches meeting- Regular coach communication
Treasurer’s Report
Sheri Gervais
Discussion$1300 deposit Ernie’s goalie gear. Liquidate any extra equipment. $60,000 to run this
Last year revenue $32500. $44000 for floor team. Extra cost for GELC- bantam , midget, peewee
Prepaid credit cards for team travels??
Motion- remove Robin Smith- Wilson and Jimmy Lefebvre from signing authority. Add president Lucas Brunham & Marlene McCaffrey to signing authority. Seconded Ron Regnier. All in favor
Motion to close junior acct at Credit Union. Ron Regnier made a motion. Seconded Sheri Gervais.All in favor. Acct # 4411872 Name: GP Junior Lacrosse Team
Ron Regnier made a motion to combine minor & junior association.
Brenda Beabock seconded. All in favor.
Grants
Brenda
Pursuit of Excellence $1000, asking County for $5000 for uniforms.
Secretary Resignation
Kristy Schultz not present.
Resignation accepted. No new nominations. Position open to parent volunteers
Fundraising- Steak Night
Jennifer Brunham
Need committee- Sheri, Ron, Kristy & Christy Lefebvre- looking for more members
Date set for May 26 @ Rock City. Date conflict. Comp grad. Thursday? 31st?
Must reschedule
Meeting between Sheri and Jennifer scheduled Tuesday, 1pm Esquires Library
Fundraising – T-Shirts
Jennifer
Presented sample shirt and quote from Playfair
Design and quote from Playfair, was accepted. Will contact Playfair for Jersey quotes
Create Order formsJennifer
Casino- Application & ALA Casino
Jennifer
DiscussionApplication complete to get us on the list with GN Casino
Luke & Jennifer have agreed to attend the ALA Casino in Edmonton-
GPLA would like to submit an application to participate in a local casino
A motion will be created and application will be completed
Motion SheriGervais. Second Lucas. Carried
Complete applicationJennifer
Compile financial recordsSheri
Raffle
Jennifer
Prize or Cash more beneficial… one big raffle or individual team raffles
Fundraising Goals, for new jerseys, updated equipment, travel costs
ConclusionsCash raffle. Three license
Raffle tickets to be sold at public locations.
Obtain licencesJennifer. Secure prizing
Create tickets, contact vendors for tables, create scheduleJennifer April 1st
Sponsorship Update
Dawson Rage to loan us bus, Marlene is possibly able to have the fuel sponsored as well.
ConclusionsAny other local sports organizations willing to let us use their bus/
Contact storm, minor hockey and charter bus about pricing & avail.Jennifer
Registration
Rose
Last years numbers as follows;
Mini tykes/Tyke- 11, Novice- 7, Pee Wee 17, Bantam 21, Midget 20. 76 Players. This years goal is 120
Rose won’t be here for the registration day.
Lucas and Jennifer will organize the day. Advertise equipment swap, drop in and arrangement for volunteers. Registration packages need to be created- outlining volunteer commitment, travel
Expectations and refund policy. To be emailed, posted online and available at parent meeting & reg day
Advertise registration dayJennifer
Organize volunteers and equipment swap
Rage the Cage
Brenda
DiscussionLocation change
Conclusionslocation had to be changed to accommodate the camp. One day will take
Place in clairmont
New registration forms will have to be created.
Junior’s Update
Brenda & Marlene
Discussion16-17 players. Need to advertise that we need 8 more players. Max 25 players. Could
Possibly have dawson, Fairview or peace river players.
ConclusionsPress release and advertising needs to be created.
AdvertiseJennifer
Coaches Update
DiscussionAll teams have coaches, most have assistant coaches, may require another coaches clinic, Potential cost of $1500-2000 for clinic. Coach drill books, manuals and practice prep to be available and use encouraged.
ConclusionsMust contact parents who expressed an interest in assisting in coaching. Obtain contact
Info from Rose.Will be discussed further at Coaches meeting.
New Business
DiscussionJersey’s need to be ordered. No novice jerseys. No dark juniors jersey 4-6 week wait
ConclusionsDark set for midget, bantam, juniors
Whole set for novice- $1600 for each color. Need new quotes
Motion by Jennifer to purchase jerseys for juniors immediately.Seconded Lucas. All in favor
Obtain quotes- PlayfairJennifer
Order jerseysBrenda
Registration Package to be created and posted on the website.
-Fundraising Commitments
-Volunteer Positions
-Refund policy
-Travel Expectations
Lucas & Jennifer will draft it. Make available on website, at registration day and parent meeting
Lana Strogyn- needs to be contacted to make revisions to Bell Cell Phone.