APPLICATION FOR APPROVAL OF PROFESSIONAL DEVELOPMENT ACTIVITIES
AFT BARGAINING UNIT
Reimbursement of expenses for professional development activities is administered under the conditions specified on the reverse side of this application. Completed applications should be forwarded to the Office of the Dean of Adminstration. This form is for planning and prior approval purposes only. It does not replace the travel authorization process, which must also be followed, when applicable. Reimbursement of expenses is subject to completion of a request for reimbursement and timely submission of appropriate documentation of expenses. Approval of this form and/or a Travel Authorization Form does not ensure reimbursement at the full level requested, if sufficient contract dollars are not available.
APPLICANT NAMETITLE
Description of Professional Development Activity:Describe how this activity relates to your position and will improve your knowledge and skills, and how this activity benefits the applicant and the college.
Estimated Cost*
Transportation: $______Hotel $______Meals $______
Registration Fee $______Personal Mileage $______
Tax $______Gratuities $______Professional Dues $______
Tuition $______Fees $______Other $______
Total Requested: $ ______
Applicant signature ______Date ______
PD Committee Recommendation:
Request Denied
Request Approved in the Amount of $
Committee Chair Signature Date
President or Designee:
Request Denied
Request Approved in the Amount of $
President/Designee Signature Date
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AFT PROFESSIONAL DEVELOPMENT
(Article 16.8)
Professional Development funds are intended to reimburse employees for activities such as tuition and fees, conference, seminar and workshop fees and travel expenses for such attendance; appropriate professional society memberships and appropriate travel.
REIMBURSABLE ACTIVITIES
The following activities are appropriate for use of professional development funds:
- Tuition and fees for coursework relevant to the individual’s employment. Purchase of books, journals and other personal property are not eligible for reimbursement.
- Participation (registration fees, travel and other appropriate expenses) in conferences, seminars and workshops relevant to the individual’s employment, provided that the travel expenses for such attendance shall be subject to prior approval in accordance with current travel regulations.
- Professional society memberships relevant to the individual’s employment
PROFESSIONAL DEVELOPMENT COMMITTEE
Each college shall have a professional development committee of four members, two designated by the Federation and two designated by the employer. The committee shall use the standard form to record all applications received, the disposition of each application. The committee shall review each application and make recommendations to the president indicating whether the proposal should be denied or approved, and the amount recommended for approval. The committee shall inform each applicant of the recommendation made. The Professional Development Committee shall meet twice in 2011-12 and conclude deliberations no later than September 18, 2011during the Fall semester and February 17, 2012 during the Spring semester.
PROPOSAL REVIEW PROCESS & DEADLINES
To facilitate review of professional development proposals by the professional development committee and college management, proposals are to be submitted by September 11, 2011 or by February 9, 2012. The president’s designee shall keep a record of all requests for professional development and shall refer requests to the professional development committee. Following review and recommendation by the committee, the president or designee shall inform the applicant whether the request is denied or approved, and if approved, the amount approved. The deadlines for presidential approval are September 25, 2011 and February 22, 2012.
REIMBURSEMENT PROCESS
Employees must request reimbursement of professional development activities immediately following completion of the activity. To the extent possible, reimbursements will be processed in accordance with the schedule noted below. Timely reimbursement is contingent completion of required forms and submission of adequate documentation of expenditures.
- Requests for reimbursements received on or before December 20, 2011, will be processed no later than the pay period that includes January 15, 2012.
- Requests for reimbursements received on or before July 1, 2012 will be processed no later than the pay period that includes August 1, 2012.
OUT OF STATE TRAVEL
Out-of-state reimbursement rates are as follows:
Breakfast$10.00
Lunch$14.00
Dinner$25.00
Miscellaneous15% ($7.35 maximum)
Total$56.35 per diem
Meal reimbursement is not available for in-state travel. In addition to meal reimbursement, a taxable $5.00 lump sum payment may be provided if authorized out-of-state travel is for a period of two full working days. The same amount may be authorized for each additional period of two full working days.
MCM 2011-4
09/29/2011