Dear Parents and Athletes

Erg-a-thon Information

Feb 19, 2018

Dear Parents and Athletes,

It’s time for our first annual Rock Ridge Crew Erg-a-thon! We are looking forward to a very successful fundraiser and crew season! Our goal this year is $10,000. A successful large event like this will alleviate the need for smaller fundraisers throughout the season. We are looking for 100% participation.

This packet contains the materials that you will need to get sponsors and donors for the Erg-a-thon. All of these materials can also be found on the website if you should need more.

Sponsorship Roster: Please fill in each donor’s name, address and phone number. Keep this card and hand in at the Erg-a-thon on Saturday March 10th. Please make a copy of your completed card before you turn in at the Erg-a-thon to help with collecting donations and for your records. Donations do not have to be collected until after the Erg-a-thon. All Erg-a-thon donations collected must be turned into Elaine Llanos, VP by March 31.

Donation Receipt Page: This is a tax-deductible donation receipt for sponsors who wish to have one. Please fill in receipt for sponsor and roster for your records. Used when soliciting in person.

Letter and wording for donations: This letter can be used to send to family and friends that aren’t in the area and acts as a receipt. The wording can also be used for a script when asking for sponsorship. This letter can also be used as a receipt, but please make sure you fill out the roster too!

We all need to do what we can to make this event a success. Athletes-talk to everyone you know, in your neighborhood, relatives, as well as store owners of the places you visit frequently. All donations are appreciated and will assist the cause.

There will be a prize for the top athlete with the highest pledge amount!

Thank you for your participation,

Elaine Llanos

VP, Rock Ridge Crew