Work Instruction
Functional Area: Time Management / Record Prior State Service Override
Purpose
Use this procedure to record an Additional Time ID that will allow an employee with prior state service to use their accrued vacation time immediately.
Trigger
Perform this procedure when an employee is hired who was previously employed with the State of Ohio or any political subdivision of the state.
Prerequisites
Employees must provide proper documentation of prior state service before performing this procedure.
Menu Path
Use the following menu path to begin this transaction:
  • Select Human ResourcesTime ManagementAdministrationTime DataMaintainto go to theMaintain Time Data (Working times tab)screen.
Transaction Code
PA61
Business Process Information
When an employee is hired who was previously employed with the State of Ohio or any political subdivision of the state, they may use their accrued vacation immediately providing they have at least 1 year of state service. The Human Resources Services Center (HRSC) must record a “99” in the “Additional Time ID”, dated when the employee will meet the 1 year of stated service, in order for the employee to be able to use their accrued vacation.
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Time Management / Record Prior State Service Override
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain Time Data (Working times tab)

2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000133
3. / Click .
4. / As required, complete/review the following fields:
Field / R/O/C / Description
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0007
You can also type the name of the Infotype (Planned Working Time).
5. / Click .
/ It is important to use the copy function so all other Infotype 0007 attributes carry over.
Copy Planned Working Time (0007)

6. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
01/01/2005
Enter date that the employee will have 12 months of state service. If employee already has 12 months, enter their most recent hire date.
Additional time ID / Required / Additional indicator used in the Time Evaluation process
Example:
99
7. / Click .
8. / Review one of the following:
If The Start Date Was / Then The System Displays The Message
The same as the most recent hire date / “This entry deletes a record”.
After the most recent hire date / “Record valid from xx/xx/xxxx to xx/xx/xxxx delimited at end”.
9. / Click .
Maintain Time Data (Working times tab) (2)

10. / Click until you return to the SAP Easy Access screen.
/ The system displays the message, "Record created".
11. / You have completed this transaction.
8/14/2017
Ver: / 06_PT_PA61_Rec Prior Stat Serv Over_PT3_0.udc
© University of Cincinnati / 1/6
Work Instruction
Functional Area: Time Management / Record Prior State Service Override
Result
You have successfully entered an additional time indicator so an employee with prior state service can use their accrued vacation.
Comments
None
8/14/2017
Ver: / 06_PT_PA61_Rec Prior Stat Serv Over_PT3_0.udc
© University of Cincinnati / 1/6