MAPS Board Governance Committee Minutes

June 1st, 9:00 – 10:00 am

Item / Action
  1. Welcome & Overview
/ Attendees via phone: Gayle Kvenvold, Patti Cullen, Tim Morgenthaler
Staff: Marie Dotseth, Betsy Currie
  1. Upcoming Joint Committee meeting
  2. Adding director to joint committee
/
  • The main objective for the first Joint Committee meetingis to develop a case statement. Jennifer Kramm will be the facilitator.
  • It is important that this group know where the line is for a conflict and we should add an objective under (4) to delineate conflict of interest.For instance , there could be potential conflict with a grant. Personal conflicts such as renting MMA office space are more easily managed, whereas more strategic conflicts could arise.
  • We should make our objectives explicit with Jennifer Kramm.
  • There has been interest expresses by a board member in the Joint Committee process
  • Is it too late to make this addition without a compelling reason?The group consensus is that it is not logistically feasible to consider adding a member to the joint committee at this point in the process.
  • J. Kramm will send out Joint Committee meeting materials prior to Monday’s meeting.
  • Potential alliance with IHI Update from Tim.
  • IHI has worked with state hospital associations in the past and would be interested in collaborating with a state wide organization such as MAPS. The timing is good as IHI expands more into mental health and ambulatory care settings. IHI has in-house expertise in managing networks. Partnering with them could be an exciting opportunity to further the work of ownbestmedicine and Include Always/patient family engagement.
  • IHI’s 100,000 Lives campaign set out broad goals and concepts and invited people to join the campaign. The Governance Committee reiterated that any alliance with IHI is not a substitute for our work to align with Stratis.
  • We will communicate back to Board on IHI, along with an update from the Joint Committee.

  1. New officers selection, process & timing
/
  • The process to solicit and elect new directors to Governance committee
  • will need to be done electronically. Marie will first put out a call, and then have a second communication for a vote.
  • We will also need to vote on the half of the Board that needs renewal this year.
  • Marie will put out the request for nominations from the Board.

  1. Organizational representation on Board – establish official “designee”
/
  • Discussion and recommendation to board if appropriate
  • The Governance Committee agreed that it would be fine to allow Board member organizations to send their own Designees in the event that a Director is not able to attend a meeting. This Designee will be able to vote on Board matters.
  • MAPS will find a way to distinguish between Designees and Guests.
  • Patti and Gayle will share the Designee policy from their Leadership Council. Marie willuse this policy to develop one for MAPS, we will discuss at the next Board meeting.

  1. Operational updates
  2. 990 extension
  3. Review Accountant’s Compilation report
  4. Minutes, March 17
/
  • Federal 990 due Aug. 15, 2016, State forms due Nov. 15.
  • The Governance Committeeagreed that given our strategic alignment discussions we will hold on moving any money to another account.
  • Minutes approved.

  1. Wrap up and adjourn
  2. Next full Board meeting
  3. Scheduling next Governance committee meeting
/ The next Governance committee meeting should be in late June or early July to discuss slate of candidates. We will find 2 dates for conference calls: the first one on elections, and then a second one in August.

Meeting Materials:

  • Preview June 6 Joint Committee meeting
  • Minutesfor approval
  • OT Compilation report

Officer positions / 2015 Governance Committee / Current / Proposed slate for 2016
Chair / Jennifer Lundblad / Gayle Kvenvold
Vice – Chair / Gayle Kvenvold / Open
Secretary/Treasurer / Tim Morgenthaler / Tim Morgenthaler
At Large / Patti Cullen / Patti Cullen