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/ Job Description
Job Title / Centre
Activity Co-ordinator and Trainer/Examiner
Post Number
/
Grade 4
/
Location
Responsible to
/
Contacts
/ Person/s responsible for:
Staff delivering specific activities
Facility Manager / Members of the public, officers of Sandwell Leisure Trust, Sandwell MBC, External Agencies, users and suppliers of/to the service
Working Hours Per Week
/
Special Conditions
Hours are to be worked on such days and times as directed by your manager including, evening and week-end working
as required to meet the needs of the service. / Casual Car User Allowance.

This job description is a guide to the work you will initially be required to undertake. This job description will be subject to periodic review and change, by mutual agreement between the post holder and Manager.

Job summary
As a member of the centre Management Team, working under the direction of the Facility Manager, the post-holder is responsible for:-
(1) the co-ordination of the centres activity scheme and the day-to-day supervision of all employees delivering such activities, and
(2) the weekly delivery of training and appropriate examination of the pool lifeguard qualifications.
Your responsibilities are:-
In addition to the responsibilities listed below, all employees must be flexible in their approach to undertake such other duties, which are commensurate with the post holder’s salary grade, to achieve the objectives of the post.It is the responsibility of each employee to carry out their duties in line with the Trust’s policies on equality (please refer to the Policy Statement), harassment and racial equality and be sensitive and caring to the needs of the disadvantaged, promoting a positive approach to a harmonious working environment. Each employee should act as an exemplar on these issues and should also identify and monitor training for themselves and any employees they are responsible for in line with these policies and the equality standard.All employees must carry out responsibilities with due regard to the health and safety regulations.
Your duties are:
Activity Co-ordination
/ To be responsible for the day-to-day management of programmed activities within the centre.
/ To ensure that the activities within each session reflect progressive development towards defined goals.
/ Under the direction of the Facility Manager, co-ordinate staff rotas to ensure delivery of programmed activity sessions, including cover for sickness and holidays.
/ To assist with marketing and promotion of programmed activities to increase attendances at the centre.
/ To achieve a high quality of customer service, monitoring standards of service delivery supporting the Customer Charter.
/ To support the Facility Manager to deliver customer service on a day-to-day basis in respect of bookings, comments, complaints or any enquiries that may arise in the delivery of the Trust’s services.
/ To ensure that swimming pools operate in accordance with approved policy/guidance.
/ To cover for absent colleagues delivering specific activities, as when required.
/ To co-ordinate and develop new initiatives and programmes within the centre, including recruitment, supervision and deployment of coaches, instructors and sports development workers.
/ Preparation and completion of relevant documentation relating to programmed activities.
/ To meet specific set targets for programmed activities as defined by the Facility Manager.
/ To support and contribute to the implementation and ongoing development of the Unit Plan and contribute to the achievement of the Trust’s Key Performance Indicators.
/ To organise and participate in staff training that supports the development of the service.
/ To assist with the development, implementation, co-ordination and evaluation of projects and initiatives linked to the delivery of activities within the centre.
/ To assist with the appointment, effective induction, management and development of employees in accordance with Trust policy.
/ To attend meetings of internal/external groups/committees associated with the development of activities within the centre as directed.
/ To support the development and consultative links with service users/non-users, relevant local, regional and national groups, Sandwell MBC officers, and representatives from the public, private and voluntary sectors.
/ To comply with Health and Safety legislation and the Trust’s Health and Safety Policy, undertaking allocated responsibilities.
/ Maintain and analyse data to support the preparation and production of management performance reports as requested.
/ To assist with the introduction, maintenance and evaluation of external accreditation/s.
/ To Ensure all equipment used by the teachers / coaches are well maintained, clean and stored safely.
/ Responsible for ensuring the adequate levels of badges and certificates are maintained for re-sale purposes.
/ Responsible for ensuring that the re- payment process for swimming lessons is delivered in an efficient and professional manner.
/ To support reception by providing staff with training and information regarding any new initiatives introduced by the Activity Co-coordinator
Training/Examinations
/ Responsible for the delivery of pool lifeguard training and examination of pool lifeguard qualifications at designated SLT sites.
/ Liaison with the Facility Management Team regarding pool lifesaving schemes of work and ensuring that the contents of the syllabus is delivered within staff training sessions.
/ Responsible for the administration of pool lifeguard training records and maintenance of appropriate training records.
/ Responsible for the updating of records and marking of worksheets contained within individual manuals.
/ To ensure that all items in 28 above are completed prior to examination and that completed manuals are available for examiners to sign on the day of examination.
/ To ensure that all candidates pre-examination documents are completed prior to examinations taking place.
/ To provide cover for other sites Trainer/Examiner’s, where necessary.
/ To liaise with the Facility Management Team on staff training performance.
/ To ensure that CPR training equipment is maintained, in good working order and meets Health and Safety requirements and reporting any defects.
/ To ensure that during the delivery of training all Health and Safety requirements are met in relation to training methods and use of equipment.
/ To liaise with the appropriate manager regarding the revalidation and examination of any relevant qualifications required by SLT staff.
/ To provide lifesaving and/or CPR training, as and when required, for any SLT staff.
/ To attend update and refresher courses when required by STA or SLT.
/ To undertake appropriate continuous professional development activities in relation to lifesaving as specified by the STA.
/ To ensure that membership of STA is renewed in line with STA regulations.
/ To ensure that teaching and examining skills are maintained in line with guidelines issued by the STA.
/ To fully comply with the Emergency Action Plan.
/ At all times work in accordance with the ‘Normal Operating Procedures’.
/ To comply with and promote the Trust’s Smoke Free workplace policy.
/ To operate in accordance with the Trust’s Policies on Data Protection and Acceptable Use of Information Systems and any procedures relevant to the job role.
/ All staff within the Trust will be expected to accept reasonable flexibility in working arrangements and the allocation of duties to reflect the changing roles and responsibilities of the Trust. Any changes arising will take account of salary and status. They will also be subject to discussion with individuals or sections affected and with appropriate trade unions.