Greene County Board of Commissioners
May Monthly Meeting
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GREENE COUNTY BOARD OF COMMISSIONERS
REGULAR MONTHLY MEETING
MAY 2013
MAY 13, 2013 WORK SESSION:
Chairman Bullard led the Pledge of Allegiance.
Call to Order: Chairman Bullard called the Work Session to order at 5:02pm.
Roll Call: Commissioners Torbert, Andrews, Rhodes, Britt, and Chairman Bullard were present. Also present was County Manager Byron Lombard.
Minutes: The Minutes from the April Regular Monthly Meeting were discussed. The Chairman inquired with the Commissioners to determine if any corrections were necessary. No corrections were noted. No official action was taken.
Planning & Zoning:
Rezoning Request from B2 to LR2 – REA Ventures / Bill Rea.: The Commissioners reviewed a request from REA Ventures, Bill Rea for rezoning from B2 to LR2 for 8 acres located off Lake Oconee Parkway in the Park Place Development. The 8 acres is a portion of a larger 31.29 acre parcel designated as part of Tax Map 056, Parcel 003B, Tract A-2. No official action was taken.
Business Items:
Appointment to the Planning & Zoning Commission: The Commissioners received two applications for the vacant position on the Planning & Zoning Commission. Both applications received are from residents of District One. The appointment to the Planning & Zoning Board requires formal action by the Board. No official action was taken.
Appointment to the Tourism Committee: The Commissioners received information that Dwain Evans has resigned from the Tourism Committee due to his work schedule. The vacancy needs to be filled by the Board for the remaining portion of Mr. Evans term. No official action was taken.
Appointment to the Family Connection Commission: The Chairman informed the Board that an application was received for Board consideration for the vacancy on the Family Connection Commission. No official action was taken.
Appointment to the Tax Assessor Board: The Commissioners received information that the term of Jerry Hill on the Tax Assessors Board expires on May 31, 2013. The appointment requires Board action to either appoint Mr. Hill for another term, or appoint a replacement member. Mr. Hill is willing to serve another term. No official action was taken.
Appointment to the Northeast Georgia Regional Solid Waste Authority: The Board was informed that the County received a letter from the Northeast Georgia Regional Commission seeking an appointment for the Authority for a four-year term to begin June 12, 2013. Mr. Charles Finch has served as one of the County’s representatives for the last several years. Mr. Finch sent an email asking that the Board find another citizen to serve on the Authority in his place. No official action was taken.
Appointment to the Advantage Behavioral Health Community Service Board: The Chairman informed the Board that this appointment was addressed by the Board in the past with no candidate being identified. Advantage Behavioral Health Systems is requesting that the Board identify an individual willing to serve on the ABHS Community Service Board. No official action was taken.
Appointment to the Georgia Department of Behavioral Health & Developmental Disabilities Regional Planning Board: The Chairman informed the Board that the County has received several letters regarding a vacant Board seat on the Georgia Department of Behavioral Health & Developmental Disabilities Regional Planning Board. In the past the Board has addressed the appointment with no candidate being identified. No official action was taken.
Declaration of Surplus Property: The Commissioners received a list of items that have been identified as surplus property based on the age, condition, lack of use, or other factors that render the property no longer serviceable to the County. To dispose of the items through sale, the Board needs to first declare the items surplus. No official action was taken.
Budget Amendment Request – Sheriff, Taser Purchase: The Commissioners were informed that the Sheriff provided the Chairman a quotation for replacement tasers for the Sheriff’s Office. The manufacturer is offering a trade-in program to encourage replacement of the older tasers, but the program will be phased out over the rest of 2013. If the Board is to take advantage of the trade-in program to receive the discount, a budget amendment will need to authorize the funding for the purchase prior to June 30th. The discount totals $4,455.00 and leaves a funding need total $46,102.52. No official action was taken.
Memorandum of Understanding with GEMA – Sheltering Project: The Board previously approved a Memorandum of Understanding with the Georgia Emergency Management Agency regarding a Statewide Sheltering Project back in October 2012. The Agreement is for a one-year term, but also has cancellation provisions if given 60 day’s notice. No official action was taken.
GDOT LMIG Project – Correction for Official Record: The Chairman informed the Board that the budget adjustment approved during the last month meeting to satisfy the County’s match for the LMIG Project had referenced the wrong road name. The Board discussed the project in November of 2012 with consideration of three roads including Shiloh, Swords, and Fuller, but the Board approved Shiloh and Fuller for the LMIG Project. The information provided to the Board stated that the two roads included in the project were Swords Road and Shiloh Road. The project was appropriately bid and completed, but the information in the official record as provided to the Board during the April meeting incorrectly referred to Swords Road in place of Fuller Road. In order to correct the official record of the County, a motion and vote to serve as an entry in the minutes books is needed. No official action was taken.
Visitor’s General Comments: The Board received public comments from Mr. Willie Jordan Jr., and Ms. Bernice Dennis concerning various items.
Adjournment: Chairman Bullard adjourned the meeting at 5:45pm.
MAY 16, 2013 VOTING SESSION:
Chairman Bullard led the Pledge of Allegiance.
Call to Order: Chairman Bullard called the Voting Session to order at 5:00pm.
Roll Call: Commissioners Andrews, Rhodes, Torbert, Britt and Chairman Bullard were present. Also present was County Manager Byron Lombard.
Minutes: Commissioner Torbert motioned to approve the minutes from the April Regular Monthly Meeting. Commissioner Britt seconded. Motion carried unanimously.
Planning & Zoning:
Rezoning Request from B2 to LR2 – REA Ventures / Bill Rea.: Commissioner Britt motioned to approve the rezoning from B2 to LR2 for the 8 acre portion of the 31.29 acre tract as requested by REA Ventures. Commissioner Torbert seconded. Motioned carried unanimously.
Business Items:
Appointment to the Planning & Zoning Commission: Commissioner Torbert motioned to appoint Charles S. Sims to the Greene County Planning & Zoning Board as the District 1 representative for a three-year term ending June 1, 2016. Commissioner Britt seconded. Motioned carried 3-2 with Britt, Bullard and Torbert voting in favor, Andrews and Rhodes opposed.
Appointment to the Tourism Committee: Commissioner Andrews motioned to table this item on the agenda until a policy can be established on appointments for employee to a Board. Commissioner Rhodes seconded. Motion failed 2-3 with Rhodes and Andrews voting in favor, Commissioner Torbert, Britt and Chairman Bullard opposed. Commissioner Britt motioned to appoint Mike Malone to the Tourism Committee to fill the unexpired term vacated by Dwain Evans ending December 31st, 2013. Commissioner Torbert seconded. Motion carried 3-2 with Britt, Torbert and Bullard voting in favor, Andrews and Rhodes opposed.
Appointment to the Family Connection Commission: Commissioner Britt motioned to appoint Francis M. D’Antonio to the Greene County Family Connection Commission to fill the current vacant County-appointed position. Commissioner Torbert seconded. Motion carried unanimously.
Appointment to the Tax Assessor Board: Commissioner Britt motioned to appoint Jerry Hill to the Greene County Tax Assessors Board for a three-year term beginning June 1, 2013 and ending May 31, 2016. Commissioner Torbert seconded. Motioned carried unanimously.
Appointment to the Northeast Georgia Regional Solid Waste Authority: Commissioner Britt motioned to appoint Carroll Slusher to the Northeast Georgia Regional Solid Waste Authority to serve as one of the representatives for Greene County for a four-year term beginning June 12, 2013. Commissioner Torbert seconded. Motioned carried unanimously.
Appointment to the Advantage Behavioral Health Community Service Board: Commissioner Torbert motioned to appoint Lisa Brown to the Advantage Behavioral Health Systems Community Service Board. Commissioner Britt seconded. Motioned carried unanimously.
Appointment to the Georgia Department of Behavioral Health & Developmental Disabilities Regional Planning Board: Commissioner Torbert motioned to appoint Lisa Brown to the Georgia Department of Behavioral Health & Developmental Disabilities Regional Planning Board for the current term that expires July 31, 2013, followed by a full term beginning August 1, 2013 and ending July 31, 2016. Commissioner Britt seconded. Motioned carried unanimously.
Declaration of Surplus Property: Commissioner Britt motioned to adopt Resolution Number 2013.5.16 declaring certain property as surplus property, and to waive the reading of the Resolution. Commissioner Torbert seconded. Motioned carried unanimously.
Budget Amendment Request – Sheriff, Taser Purchase: Chairman Bullard motioned to table the request for the budget amendment. Commissioner Torbert seconded. Motioned carried 3-2 with Britt, Torbert and Bullard voting in favor, Andrews and Rhodes opposed.
Memorandum of Understanding with GEMA – Sheltering Project: Commissioner Torbert motioned to approve the Memorandum of Understanding / Agreement between Greene County and the State of Georgia, Georgia Emergency Management Agency regarding the Emergency Evacuation Shelter Initiative Program. Commissioner Britt seconded. Motioned carried unanimously.
GDOT LMIG Project – Correction for Official Record: Commissioner Britt motioned to acknowledge the error made that referenced the inclusion of Swords Road in the LMIG Project during the April 2013 meeting, and to approve a correction in the official record of the County that acknowledges that Fuller Road and Shiloh Rod were the two Board approved roads for the LMIG Resurfacing Project. Commissioner Torbert seconded. Motioned carried unanimously.
Commissioner’s Report:
Commissioner Rhodes stated he had heard from citizens of District 1 and has seen for himself that the grass around District 1 had not been cut as much as other area. It appeared certain areas had been cut twice while other areas hadn’t been cut once. County Manager Lombard stated that no area had been cut twice as the practice is to complete one full cutting around the County before starting the second round. Lombard stated that the Road Department follows a pattern that ensures fairness in frequency of cuts, and that they were a little behind due to all the rain. Lombard assured the Board that efforts would be made to move as quickly as possible. Another concern mentioned was Monday night meeting, why the video of the Monday night meeting was taken to the sheriff department to try and have a young man arrested for simply expressing himself. Now that does not sit well with the citizens.
Commissioner Andrews briefly talked to the Chairman I has checked my email and box since you has been in office there been no communication from you in the last 60 days, you made a motion to table because document you has received as Commissioner Rhodes stated earlier, if you going to table a motion it should be made to everyone. Then you make a comment to see the Finance Department. And for the record you and Commissioner Torbert and Britt get right here and tabled.
Commissioner Torbert reported on the efforts of the Planning & Zoning Ad Hoc Committee regarding the approved updates to the Zoning Ordinance. Torbert stated that Zoning Ordinance changes have been checked and completed, and the final document is ready for distribution.
District Four Commissioner had no report.
Chairman Bullard had no report.
Executive Session: None
Adjournment: Chairman Bullard adjourned the meeting at 5:39pm.
Respectfully Submitted,
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Sylvia V. Hill, County Clerk
The above minutes were adopted and approved this 13th day of June, 2013.
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Ed Bullard, Chairman Titus Andrews, Sr., Vice-Chairman
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Marion Rhodes, Commissioner Gerald Torbert, Commissioner
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Jimmy Britt, Commissioner