MINUTES OF THE BOARD MEETING OF THE MOUNT ALBERT BOWLING CLUB INCHELD
IN THE CLUB PAVILION ON SUNDAY 14 AUGUST 2016 COMMENCING AT 5.40PM
PRESENTPeter Hay (Chair), Tony Pickering, Johnny Pocrnich, Jeffrey Eskrigge, Jeremy Reynolds, Jim Gray, Murray Dorreen, Pat Curtis and Paul Shumack
APOLOGIES Dan King, and Marion Roberts
ACCEPTED (Pat C/Johnny P)
CONFIRMATION OF MINUTES
Minutes of the Board Meeting of10 July 2016 were taken as read and CONFIRMED (Jeffrey E/Jeremy R)
Minutes of the Board Meeting of 17 July 2016 were taken as read and CONFIRMED (Johnny P/Pat C)
MATTERS ARISING
-to be covered during the course of the meeting
CORRESPONDENCE
-to be covered during the course of the meeting
DIA re Gaming Licence renewal; Mel McElvanna complaint to Auckland Bowls; Sport Auckland re Akarana project
SUB-COMMITTEE REPORTS
Bowls Operations–Jeffrey E reported that the club playing programme for the 2016-17 season is almost completed
Promotion- Member resignations have been received from George Miller (moved to Dargaville) and Rey and Jan Culpan (due to wife's health etc) and new Social Playing applications received from Greg Ball and Martin O'Sullivan
These resignations were ACCEPTED with regret(Peter H/Jim G). Secretary to communicate to Rey Culpan our thanks for his contribution to the club particularly his term as President and the efforts with the Tuesday Twilight Interclub competition. The two new Social Playing application were ACCEPTED (Peter H/Jim G)
Finance & Regulatory-Complaints have been received regarding slowness of the new EFTPOS machine at Allendale Road. Jim G reported that he had been in contact with service provider Smartpay and a new wireless unit is under consideration
TREASURERS REPORT
Bank Balances @ 31/07/16, Including:
MABC General A/c $ 28 979.51MABC Gaming A/c $ 13 180.30
SBC Gaming A/C $ 3 449.47 Term Deposit $ 16 125.91
The list of payments and receipts for the month of July was tabled and APPROVED (Pat C/Jeffrey E)
AGENDA ITEMS
AGM – Tony P tabled the nomination forms received for Board membership for 2016-17. These included The nominations from Michael Feek, John Halloran and Chris Ryan do not meet the requirements of our Constitution and were therefore withdrawn. The need for a Board recommendation regarding 2016-17 subscriptions is necessary. After discussion, it was AGREED (Jeremy R/Jim G) to recommend: Full membership $ 160; Veteran; Associate; First Year and New to Club subscriptions to remain at 50% of the Full membership sub); Student $ 25 (unchanged); Social Playing $ 50 and Social $ 30. Payment due date agreed as 30 September 2016. Installment/hardship requests to be determined on application. Consideration to be given to introducing a daily casual membership arrangement to meet licensing requirements. To be investigated with sporting bodies regarding availability of this form of membership for clubs.Charges for Tournaments to be determined based when formats confirmed. Club Championships and Graded events etc to remain at no charge
Health & Safety – Jeremy R reported that he is finalising the various information packs and progress will be provided at the AGM
Auckland Bowls items - a) Partnership Clubs - Jeremy R is working on the necessary information requested by Auckland Bowls b) Have A Go Day(16 Oct)- the usual registration form has been received. During discussion it was felt we should look at conducting a separate promotion rather than participate in the Auckland Bowls led day. The preferred format is to target a tournament for our Social Playing and Business House bowlers and we would invite the general public living in the immediate neighbourhood to participate. Communication to Auckland Bowls is necessary to inform them of what we are proposing c) Presidents Day - (09 Oct) - to be held at Hillsboro' BC and entries close 22 September
Club Handbook - Plymouth Publishing are chasing up info for the handbook. Delay with this has been due to playing programme and AGM date delays
Notice of Motions-A complaint regarding non-acceptance of the May NOM's has been lodged with Auckland Bowls and the club has received a copy of the documentation (to Chairman Peter H to review). Response is awaited from Auckland Bowls. Johnny P expressed concern that material relating to the legal opinion relating to this SGM had been email circulated by Murray Dorreen to, namely Michael Feek and bcc'd to Mal MacElvanna, who are two non-Board members. This information was then included in the complaint Mal has lodged with Auckland Bowls
Kiwitea Street liquor licence - The Auckland Council Liquor Licensing inspector has advised that they have major concerns relating to renewal of this liquor licence due to the complaints received as previously advised. A further meeting with the three club representatives from the first meeting is necessary. This further meeting should also involve other club representatives for the licensing team to explain why they are considering opposing the renewal
GENERAL
1-5 Year bowlers – Jeremy R reported that two of our young 1-5 Year bowlers - Alexander and Nicholas James had participated in a Junior Tournament at Epsom and had performed very well. This was recognised at the end of the event by the Epsom President when prizes were awarded and other positive feed-back from participants
Greens update: Pat C to chase up our greenkeeping team for a report on progress with greens so members can be advised accordingly at the AGM
SGM set-up: Rearrangement of lounge seating etc in preparation for the SGM is be undertaken Monday night
Thanks: President Johnny P took the opportunity to thank the outgoing Board for their input during a difficult year and invited those present to partake of refreshments at the bar
NEXT MEETING To be determined following the AGM
Meeting closed 6.50pm