Hathersage War Memorial Hall

HATHERSAGE WAR MEMORIAL HALL

Minutes of the Committee Meeting held Monday November 1, 2004

1. / Present: Roger Plank (Chairman), John Brunskill, Alistair Cook (Treasurer), Lynda Crosthwaite (Bookings Secretary), Judy Dawson, Anne Mainwaring (Hon Secretary), Jean Hodgkinson, Bob Musgrave, Tim Pritt, Andrew Simpson / ACTION:
2. / Apologies were received from: Jon Litherland
3. / The Minutes of the last Meeting.
These had been circulated and accepted as a true record.
4. / Matters Arising: [where not referred as a separate item further, on the Agenda.]
a) Car Parking. The new sign was in place, thanks were expressed to Andrew for his hard work. It was noted that unlawful parking was not as prevalent since the new sign had been in place.
b) Website. Andrew passed over a photograph to Roger for inclusion in the Hathersage Website, Lynne agreed to send Rodger a list of charges. / L.CROSTHWAITE
R. PLANK
5. / New Constitution Document
Rodger expressed his thanks to Alistair for all his hard work in completing the form for the Charity Commissioners on time, and for locating the document, which stated that members of the Memorial Hall Committee are the Managing Trustees. It was AGREED to form a sub-committee consisting of Jon Litherland, Alistair Cook and Jean Hodgkinson to re-draft a new Constitution. Jean suggested that the phrase ‘limited by guarantee’ should be included. Alistair agreed to keep Hathersage Parish Council informed of any developments and Jean would do the same for Outseats Parish Council / A.COOK
J.HODGKINSON
J.LITHERLAND
6. / Maintenance – Rolling Programme
Fire Doors. Anne asked to contact Andrew Goodison to request new bolts on metal Fire Doors.
Curtain Rails.
Judy reported that Brian Wilson had noted that all the curtain rails need replacing. It was AGREED to ask Brian to do this work. / A.MAINWARING
J.DAWSON
7. / Roof
It was reported that the grant for the Feasibility Study for using sustainable energy technologies on a new roof, has been received from the National Park Authorities, total: £4228. The final report for this study should be completed by March 2005, monthly updates should be sent to NPA and the final conclusions should be posted on their website. Roger reported that the energy audit was happening shortly, but would check and report back to the Committee. Roger thanked James Fletcher for all his hard work in obtaining this grant
. / R.PLANK
8. / Redevelopment
Alistair declared his interest at this point.
The Committee had been circulated with a 37 point ‘wish list’ of ideas from the Village Plan Committee on Leisure. The Committee was asked to decide which ideas they did not want to see carried forward, and which ideas they would like to give further consideration. It was thought that the first concern was that the fabric should not be destroyed, and that any additional first floor accommodation should not conflict with existing space. The Committee was asked to prioritize five ideas, and although this was a difficult task, under the circumstances, the following items were agreed on: extending the lobby, new roof (including sustainable energy technology, if this is economically sound), outside lighting, re-decoration of all rooms and enlarging the Main Hall.
9. / Treasurer’s Report.
The Treasurer reported a profit of £1338.11 for the last two months to 31.10.04. This was regarded as a very good couple of months. COIF provided a good return.
It was AGREED that prices for the Hall rentals would not be increased this year, however it was thought that when notifying users of this, it should be stated that this price freeze is for 2005 only, the rentals will be reviewed again in twelve months time.
10. / Correspondence.
Christmas Trees. An e-mail had been received from Meryl Skyrme, asking if the Committee would agree to displaying two Christmas Trees in brackets supplied and undertaking to provide the necessary outside electricity supply. The Committee AGREED to this proposal as long as it did not exceed £250. Anne to contact Steve Walton, to ask for a quotation.
Anne had a received the October copy of Village Halls News and Information, which listed details of funding agencies. It was requested that she passed a copy to James Fletcher and Stuart Gordon.
Transfer of Public Entertainment Licence
It was agreed that this should now be transferred to Anne, and that she should write to Derbyshire County Council asking them to do this. / A.MAINWARING
A.MAINWARING
A.MAINWARING
9. / Bookings Report
All regular bookings are continuing as normal, the Hall is in use for approximately 20+ sessions each week. Hathersage Players had a successful week from which the Hall received £401.
Village Plan meetings – originally there was no charge, but as there is now funding available, the meetings will be paid for, back dated to the beginning of July.
Hathersage Young Players cancelled their booking, but bookings for that week have now been taken up by regular users, so there is less loss of income.
Bookings from January 1st 2005 onwards are now being taken by Lynda Crosthwaite – the ‘hand over’ of duties are running smoothly at the moment.
10. / Any Other Business.
Nothing to report.
11. / Date of next Meeting: Monday January 10th, 2005

HATHERSAGE MEMORIAL HALL

AGENDA

Committee Meeting to be held on Monday, January 10th 2005, at

7.30 in the Committee Room, Memorial Hall

1. Present

2. Apologies

3. Minutes of the last Meeting (November 1st 2004) (attached)

4. Matters arising from the Minutes: (where not referred to further in the Agenda)