MINUTES OF LYMPNE PARISH COUNCIL MEETING HELD IN THE VILLAGE HALL COMMITTEE ROOM AT 7pm WEDNESDAY 6th July 2016
Those Present:
Councillor Mrs S Edwards– Chairman Councillor R Auger- Vice Chairman
Councillor R Morgan Councillor Mrs P Boor
Councillor J Burrows Councillor C Hunter
Councillor Mrs J Howes Mr J Lawrence – Parish Clerk
Those in Attendance: District Councillor Paul Peacock, Mrs Denise Topham, Mr Derek Cowell, Mrs Iona Watts, Mr Mike Watts, Mr Patrick Murphy, KCC Warden Jon Lodge
1. APOLOGIES.
Apologies were received from: County Cllr Susan Carey
2. DECLARATIONS OF INTEREST
There were no declarations of Disclosable Pecuniary Interests or Other Significant Interests.
3. MINUTES OF THE PREVIOUS MEETING
The minutes of the Parish Council meeting held on 1st June 2016 were presented to the Council, accepted as a true and accurate record of the meeting and were duly signed and dated by the Chairman, Cllr Mrs Sally Edwards.
4. REVIEW OF ACTIONS FROM PREVIOUS MEETING
Action number / Minute Reference(if applicable) / Action to be completed / Allocated to / Completed/Comments
1 / 10 a / KALC Cost Saving Survey / Clerk / Date for completion was 1st of June. Therefore, date missed.
2 / LPC4103 / Internet Banking facility research and implementation / Clerk / Added as agenda item under finance
3 / 14 / New advertising rate card required by next meeting / Cllr Auger / Ready for circulation Agenda item for ratification under finance
4 / 18b / Overhanging trees, no response from tree warden- For follow up / Cllr Burrows / Upon receiving your initial enquiry, I asked my Tree Officer to inspect the trees, which he did and he said some work is required on the some of the trees. I then sent a letter to the land owner to ask them to get in touch with me within 28 days to discuss the issue with the trees but that timeframe expired yesterday and nobody had got in touch. I have now sent your enquiry to my colleague who will send out a formal notice asking for the trees to be looked at or KCC will have the works carried out and recharge accordingly.
5 / 5 / contact Mr May to update him on the council’s discussion and suggest he contacts West Hythe Council / Cllr Edwards / Mr May phoned and updated
6 / LPC4109 / Centenary fields letter to be passed to John Simpson / Clerk / E mail sent to John Simpson 6/6/2016
7 / Email 17th May / Survey link to be sent to Cllr Edwards for review and completion if appropriate / Clerk to pass e mail / E mail forwarded 6/6/2016
8 / As above / Cllr Edwards / No longer required- Action discharged
9 / Correspondence for noting / Contact David Barkaway initially and then Kevin Fosbury at Sterling Industrial to highlight the issues identified regarding overnight sleeping and litter / Cllr Edwards / Contact has been made with David Barkaway. A reply from Kevin Fosbury is awaited.
Cllr Edwards visited the site and the problem appears to be at the Eastern end of. Appears that rubbish is old and this may indicate that the problem is reducing. They have been asked to provide further bins and other receptacles.
This however is an ongoing issue.
10 / County Councillor report / Item to be placed in News Letter- Pot hole reporting
Include e mail and phone number / Clerk / Completed
11 / KCC WARDEN REPORT / Item for news letter regarding scam phone calls and telephone preference service / Clerk / Completed
12 / Planning Application-
Power Station / SEND BEFORE 13 JUNE
Find original objection report and resend with a reminder that LPC expect to be informed regarding any planning matter / Clerk / Notification of application received from Shepway. E mail sent to Mr Allen re stating the original
objections and referring him to the original report outlining Lympne Parish Council Objections
Completed 6/6/2016
13 / Miscellaneous / Approval for the renewal of Action within Communities in Rural Kent membership. Agreed, cheque to be arranged for next month. / Clerk / Application form complete, cheque ready for signature at meeting
14 / 11
Play Equipment / to research cost of required equipment and potential funding streams from District and County Councillors / Cllr Howes / Verbal update will be supplied at meeting
15 / 11
Play Equipment / link in with Denise Topham to obtain an update on the discussion with the village hall committee / Clerk / Awaiting update from Village hall committee meeting
16 / 11
Play Equipment / make contact with Aldington Parish Council to identify how they obtained their playing field equipment / Cllr Edwards / Contact made with Aldington- Funds were acquired through a legacy and also from via a CIL (section 106) due to the development in their village.
17 / NDP / Contact to be made with Jim Douse
Regarding finance / Cllr Edwards / Agenda item
18 / NDP / Contact to be made with Piran Cooper for return of all documentation regarding the plan / Clerk / Documentation received from Piran. Circulated to councillors for review Now an agenda item
19 / NDP / This item to be included on the agenda for JULY / Clerk / Included
5. QUESTIONS FROM MEMBERS OF THE PUBLIC
None Received
6. CORRESPONDENCE AND COMMUNICATIONS
a. Correspondence for Noting
E- Mail from SHAL- Received 18th June
Dear Cllr Mrs Edwards
SHAL (Studying the History and Archaeology in Lympne) recently undertook to ascertain the location of, restore and arrange to reinstate the school memorial which, before the fire, used to hang in the school hall. Dave Jones undertook this project and agreed with the school that this would be at no cost to them. This restoration has now been carried out and the memorial is safely back in the school, to be hung in the reception area during the school holidays once any necessary maintenance work to that area has been carried out (photo attached).
However, the bill for this, at £242, has been higher than we were anticipating and has taken a substantial percentage of our funds. I wonder whether Lympne Parish Council would be prepared to contribute towards (or even pay for) the cost of the restoration of this important village memorial?
Council Decision- The council agreed unanimously to offer full payment for this important memorial
E-mail received from Mr Cowell 4th July
Jeff Lawrence,
Parish Clerk,
Dear Jeff,
Would you please arrange to have the question of the condition of the Aldington Road footpath discussed at the next parish council meeting on the 6th July.
I have walked it again today on my regular litter patrol, and find it so frustrating has to why this path is still being neglected, with heavy vegetation not only on a long stretch of the Path, but also along the majority of the verges.
Perhaps it is now time to check, if and when this path will be sprayed, as I suspect it has been forgotten.
Kind regards,
Derek Cowell.
Council decision- The council fully agreed with the observations made by Mr Cowell and as a result the council will make contact with the KCC Highways with a copy sent to Cllr Susan Carey to get action to clear the identified pathway.
Email received from Gail Keeble – 27th June
Good morning Jeff,
We haven't met as far as I can remember but I was a parish councillor in the past and also was on the LVIS committee. In case you don't know about that we did the planting of the bulbs around the village and had the seat outside the shop installed.
I have over the past few years, with the permission of the P.C. contacted Harmers about getting the verge cut back down Stone St., and a couple of other places when it gets too bad. As it is now so bad down there I have this morning asked Vic Harmer to get this done a.s.a.p. but if you would prefer me to stop doing this I am quite happy to hand it over to yourself; this would probably stop any confusion but I would be happy to continue. I just used to send Ann an e-mail to let her know that I have requested the 'extra' cut so that she would know to expect an invoice.
COUNCIL DECISION- The council agreed that this arrangement should continue while Gail Keeble is happy to assist.
b. Correspondence for noting (currently in circulation)
Mrs Topham reminded the council of the e mail that had been circulated asking for comments regarding the proposed extension to the village hall. The email had not been circulated.
Council Decision- Clerk to ensure that the email is circulated to the council for comments to be recorded at the next council meeting.
Letter received from Residents of Harman Avenue 3rd June 2016
Raising concerns over the recent problems with large lorries causing traffic problems and in particular causing damage recently to a drive way in Harman Avenue:
Council Decision- The council noted this correspondence and also highlighted some issues they had noted. The council will write to KCC Highways and also the Industrial Estate to highlight the ongoing problems. The Clerk will reply to the residents in Harman Avenue.
7. CLERK’s REPORT
The Clerk previously circulated his report to councillors.
8. REPORTS FROM REPRESENTATIVES OF OUTSIDE BODIES
a. District Councillors’ Report:
Cllr Paul Peacock reported that the decision to decision to create the lorry park at Stanford had been made today. He stated that there was still a lot of work to be done before the work commences and felt it was strange that with the strong objections being made by many groups of people that the plans are still going ahead.
Concerns that the environmental impact around Diesel emissions had not been taken into account were raised. Cllr Peacock stated that one of the next stages was an Environmental Impact Assessment along with consultation and would be going to the SDC Cabinet for further action.
It was raised that if this lorry park is to be in place by next year this would not leave a lot of time for a proper consultation.
Council Decision- The council will write to the Secretary of State to again raise their objections to this development, with copies to the MP, SDC and surrounding Parish Councils.
Cllr Peacock also reported that the boundaries commission have decided to alter the KCC boundaries meaning that Lympne will come under Hythe West. This will mean the number of District Councillors will be reduced. The elections for these new areas will take place on 4th April 2017.
Cllr Peacock highlighted that the Community Chest is still available for bids for local projects- This can be for amount up to £50000. He raised concerns that the larger amounts tend to go to larger towns which he feels is unfair to rural communities. He now sits on this board.
He has also donated £500.00 from the ward budget for lighting for the Village Hall.
b. County Councillor’s Report:
Cllr Carey was unable to attend. The below is a copy of the report she submitted,
“There's been an announcement about the lorry holding area. I have given you the linkto the announcement above. The minister has selected Stanford West.
There's a lot to take in and we can expect Highways England to hold exhibitions. Both Shepway and KCC will be pressing for as much screening and other mitigation as possible.
I shan't be at your meeting tonight as I have promised to be with Stelling Minnis (this will be the first meeting of theirs this year that I have been able to attend).
I hope you will be pleased to learn that the Join Transportation Board endorsed the traffic calming scheme for Hythe West and Lympne. I did ask that Highways look again at the request from a local resident to have a 30mph limit on Lympne Hill and we were assured this will not hold up the scheme.”
c. Community Warden’s Report
1- There have been no crimes reported this month in the Lympne area
2- KCC wardens are currently working through a “Suckers” list. This is a list of people identified as vulnerable to scammers. There are none identified for Lympne but this is worth highlighting for information of residents.
3- An apparently abandoned vehicle was dealt with at the bottom of Lympne Hill
4- A joint operation has been carried out with the Environment Agency targeting fly tipping
5- Property marking has been carried out through the local play group.
d. PCSO’s Report:
No report has been received.
Council Decision- Clerk to make contact with the new PCSO – Dan Mills
9. PLANNING
a. Planning Applications Received for comment by LPC.
1. Y16/0579/SH-
Port Lympne (Hotel) Aldington Road Lympne Kent
Listed Building Consent for repairs to Moorish Courtyard
Council Decision- Unanimous No objections
2. Y16/0645/SH
Port Lympne Aldington Road Lympne Kent
Retrospective application for the erection of a restaurant extension
Council Decision- Unanimous No objections
b. Reports. Decisions made by SDC on planning applications
Lympne Parish Council Y16/0445/SH BL
LOCATION: Selborn Stone Street Lympne Hythe Kent
PROPOSED DEVELOPMENT: Erection of single storey side and rear extension
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APPLICANT: Mr And Mrs Deamer Selborn Stone Street Lympne Hythe Kent CT21 4JZ AGENT: Mr Tony Bates Andersonn Consulting Ltd Eaton Heights 8 Castle Road Hythe CT21 5HB
Approved with Conditions 13.06.2016