JOB DESCRIPTION
POSITION TITLE:Admissions Administrative Assistant - Data Management
REPORTS TO:Assistant Director of Admissions
PRIMARY FUNCTION:Support the Office of Admissions by serving as an information resource within and outside the Enrollment Division. Interact with all levels of staff within Admissions to ensure the accuracy and integrity of the Admissions database utilizing Slate student marketing system.
AREAS OF RESPONSIBILITY:
1. Create the majority of prospective student computer records including, but limited to, those obtained
from on-campus group visits, college fairs, high school visits and those purchased from outside sources.
2. Assist with training of support staff in correct Slate data procedures. Review, edit and correct
support staff data entry on a daily basis.
3. Create, execute and produce queries from Slate database to identify and correct potential
problems. Maintain, update and disseminate Slate coding documentation.
4. Receive, record, enter and distribute all college entrance examination reports according to applicant
status.
5. Maintain Admissions travel database: enter pending college fairs, collect and enter travel reports, enter
student contact information, expedite contact acknowledgement correspondence. Train Admissions
Counselors in correct travel follow-up procedures.
- Maintain database of high schools in Slate.
7. Compile monthly, quarterly and yearly reports as needed by Office of Admissions and other entities
outside St. Olaf College.
8. Provide back-up assistance to Admissions Information/Inquiries Coordinator and Admissions application
team and assist with on-campus Admissions events as necessary.
SUPERVISORY RESPONSIBILITIES:
CONTACTS:Daily contact with administration, staff, students and
campus visitors.
EDUCATION:Essential:Bachelor’s Degree or equivalent combination of training and experience in computer database management.
EXPERIENCE:Essential:2+ years related work experience with expertise in word processing and data entry
Desirable:Experience in a college setting, preferably in Admissions.
KNOWLEDGE, SKILLS, ABILITIES:
Effective problem-solving and analytical abilities; well-developed aptitude for initiative, accuracy, detail and
confidentiality essential; an on-going willingness to learn new software applications; excellent organizational,
proofreading, oral and written communication skills. Must be able to work independently with little or
no supervision, work well under pressure, meet inflexible deadlines, and determine priorities based on overall
departmental goals.
PHYSICAL DEMANDS:Repetitive hand/arm motion required to perform data entry
portion of this position.
WORKING ENVIRONMENT:Busy office environment with frequent interruptions.
WORK SCHEDULE:FTE: 1.0
Full Year
Shift: campus office hours with occasional evening and weekend hours required.
APPROVAL:
DATE:April 2004