Minutes of Neatishead Parish Council Meeting

8pm, Thursday 12 June2014

Councillors Present:

Patrick Palgrave-Moore

Gareth Pritchard

Daphne Pritchard

David Church

Officer

Sarah Hunt - Clerk to the Council

In Attendance

6 parishioners

1 / To accept apologies:
Apologies were accepted from PCSO Esther Dack, David Thomas – County Councillor, Barbara McGoun – District Councillor and Paul Ryall, Councillor.
2 / To approve the minutes of the Annual Parish Council meeting:
The minutes of the meeting held on 8th May 2014 were agreed unanimously by those in attendance and signed by the Chairman.
3 / Matters Arising from last minutes not covered by this agenda:
None.
4 / Declarations of Interest:
None.
5 / To adjourn the meeting to allow public participation:
The meeting was adjourned at 8.02pm.
6 / Public Forum:
A Parishioner asked that the village be more informed on the workings of the Parish Council. That the website be up to date and that accounts be more readily available to the Parish. CLERK.
The bottle bank has been relocated to the other side of the Staithe. The Parishioner agreed to monitor the situation and report back if that didn’t improve the situation – a second bank is due to be delivered this week which should lessen the visits made by the lorry.
A request was made to the Parish Council that they arrange for a village sign to be installed roadside on Smallburgh Road at the entrance to the village.
The Council was notified that a site meeting was being held at the Staithe with regard to item 16 on Tuesday 17th June at 2pm, Councillors were welcome to attend.
COUNCILLORS.
No reports were received from District or County Councillors.
PCSO Esther Dack sent a report: Since the May meeting there have been no crime reports from the Neatishead area. Current priorities are: Speeding in Catfield and Ludham and Anti Social behaviour in Stalham.
The next Police Surgery in Neatishead is on 12th July, 10am at the Farmers Market.
7 / To recommence the meeting:
The meeting was reconvened at 8.14pm.
8 / To approve Expenditure:
a) WISE (S137 payment) - £75.00 cheque No. 593.*
b) Citizens Advice Payment (S137 payment) - £50.00 cheque No. 594.*
c)Clerk Salary – Lauraine Arnold – cheque No. 595*
d)C Barrett – Grounds Maintenance - £1,150 – cheque No. 596
e)S Hunt – Clerks Salary June - £116.92 – cheque No. 597
f)Inland Revenue – June Tax Payment - £29.20 – cheque No. 598
g)S Hunt – expenses - £11.98 – cheque No. 499.
*Payments previously approved and made prior to the meeting.
The remaining payments were taken together and PROPOSED Cllr G Pritchard, seconded Cllr PALGRAVE-MOORE and agreed. CLERK.
9 / Correspondence:
a)Capron and Helliwell re: Anglian Water Easement – Parish Car Park. NOTED.
b)NNDC Housing Officer – acknowledgement. NOTED.
c)NNDC Conservation Officer – standby generator house, School Road. Update on action taken. NOTED.
d)Travelling Theatre – information. Passed to Village Hall.
e)Email from Daphne Hathaway – concern over Village Car Park condition. Suggestion of Tarmac – offer of donation towards cost. The meeting was informed by Cllr G Pritchard that a temporary repair had been commissioned as the condition was viewed as urgent. The cost of this was £120.00 and will be submitted to the next Parish Council meeting. A more permanent solution will be sought and suggestions/costings will be brought back to Council.
CLLR G PRITCHARD/CLERK.
A meeting to be arranged between Cllr G Pritchard/Clerk and representatives of the Village Hall Committee to jointly more the project forwards.
CLLR G PRITCHARD.
f) North Norfolk Village Games – email forwarded to Claire Costello by Stephen Bradnock.
g)North Norfolk Community Transport – would like to attend meeting. It was agreed they should be invited to July meeting. CLERK.
h)Mr & Mrs Walls – ‘Main Drain’ overgrowth issues causing drainage problems. The land in question is part tenanted by Norfolk Wildlife Trust, there is an interest from the Inland Drainage Board. It was requested the Clerk respond to the email to ascertain who best to write to in order to ensure that the necessary works are undertaken. CLERK.
i)Monica Riley – Churchyard Grant. It was PROPOSED Cllr G Pritchard and seconded Cllr D Church that the invoice presented for £104.52 be paid from the pre-approved £275.00 grant for 2013/14 and that the balance of the £275.00 be brought forwards and added to the total available to the Church for church yard maintenance for 2014/15. AGREED. CLERK.
2014/15 Grant to be on next agenda and total finances to be available to meeting. CLERK.
10 / Planning:
a)C/1/2014/1008 – Creation of vacuum pumping station and access – Anglian Water Services. No objection sent prior to meeting.
b)PF/14/0474 – The Willows, Cangate Road, Erection of extensions. No objection sent prior to meeting.
c)BA/2014/0025/TCA – Lynwood, Irstead Road, Permission sought for tree works within a Conservation Area. No objections to be sent. CLERK.
11 / To review and adopt Regulations, Policies and Procedures:
Next meeting. CLERK.
12 / Annual Return:
The internal audit was received by the Council, and the Mazars annual return which had been completed in accordance with proper practices. It was PROPOSED Cllr Church and seconded Cllr G Pritchard that these be signed as approved by the Council and submitted. Agreed. CLERK.
13 / Roadside Signs:
The Clerk was instructed to explore Highways involvement, any Planning issues, and potential costs and bring this back to Council. CLERK.
Cllr Palgrave-Moore informed the meeting he was preparing a schedule of signs within the village on a map so they could be checked and monitored. Finger sign to Ashmanhaugh missing from pole in Norwich Road – Clerk to report. CLERK.
14 / Location of Glass Banks:
The White Horse has been approached and is not averse to having the banks sited in the Car Park once all works are completed.
Currently a second bank is being delivered to reduce the amount of collections necessary, the banks have been resited on the opposite side of the Staithe and turned so the openings are not facing any houses. Nearby residents to monitor. Cllr D Pritchard will be on site when the second bin is sited. CLLR D PRITCHARD.
15 / Flexitog Factory Entrance:
An application had been received to install a second entrance and ‘lorry holding area’ for use outside opening hours. Prior minutes referring and original proposal to be found and circulated to Councillors. To go onto next Agenda. CLERK.
16 / Proposal for triple sign board at the Staithe.
A proposal had been received from the White Horse to erect a triple faceted sign board at the Staithe cost to be borne by the White Horse. One third for use of Parish Council, one for map, one for White Horse.
It was PROPOSED Cllr Palgrave-Moore and seconded Cllr G Pritchard that tentative agreement to erect a sign or signs on land owned by the Parish Council be given, subject to agreement over the locations and details. AGREED. Next Agenda.
CLERK.
17 / Village Signs.
Clerk to investigate: Options, prices, planning. CLERK.
18 / Signatories for Bank Mandate.
It was PROPOSED Cllr G Pritchard and seconded Cllr Palgrave-Moore that Lauraine Arnold be removed from the Bank Mandate and Sarah Hunt be added. The mandate form was signed by those present. CLERK.
23 / Items for the next agenda for the meeting on 12 June 2014:
Village Guide
Church Yard Grant.
To adopt Regulations, Policies and Procedures.
Flexitog Factory Entrance.
Triple Board sign at the Staithe.
Dog Bins.
Maintenance of Play Equipment.
Risk Assessment Forms

The meeting closed at 9.11pm

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