Federal Directorate of Education, Islamabad
Educational Management Information System (EMIS)
Annual Educational Census 2015-16
Please read general instructions to fill this Proforma (All information must be as it is on 31 October 2015)
Part-1 / REGISTRATION INFORMATIONInstitution EMIS ID*: / Establishment Year / Location / 1: Urban 2: Rural
Institution Name: / . / Abbriviated:
as IMSB, ICG, IMS
Address:
GPS Coordinate / Latitude: ( XX.XXXX) / Longitude: ( XX.XXXX)
Education Sector: / 1: City (Urban) / 2: Sihala / 3:BharaKau / 4:Nilore / 5: Tarnol / Union Council
Inst. Type: / 1: Private / 2: Isb Model School/College / 3: Ex-FG College / 4: University / 5: Islamabad Model College
Academic Level(Highest) / 1:Primary / 2:Middle / 3:Secondary / 4: Higher Sec / 5:Graduation / 6:Postgraduate
Academic Level / 1:(I-V) / 2:(I-VIII) / 3:(I-X) / 4: (I-XII) / 5:(I-XIV) / 6: (I-XVI)
7: (VI-VIII) / 8: (VI-X) / 9:(VI-XII) / 10:(VI-XIV) / 11: ______
For / 1: Boys/Men2: Girls/Women 3: Co-Education / Status: / 1:Functional 2:Non Functional
Working Shifts: / 1:Morning 2: Evening 3:Both / Medium: / 1:Urdu 2:English 3:Both
Part-2 / CONTACTINFORMATION
Principal / Head Name: / BPS:
Contact Information
(Institution) / Phone # 1 / Phone # 2 / Fax # / E-Mail / Website URL:
www.
Contact Information
(Principal/Head) / Phone # (Res) / Cellular Phone # / Headship Assumed on: / Posting Category
1:Dpt. Promotion 2:Direct Selection
Part-3 / BUILDING / INFRASTRUCTURE INFORMATION
Total Area of Institution (Kanals) / Adminstrative Control / 1:Federal Govt. 2: Provincial
Institution Housed In (Building?) / 1:Government Owned / 2:Rented / 3:No Building / 4:Other
Construction Type / 1: Cemented (Pakki) / 2:Mudd Briks (Kachi) / 3:Mix
Overall Building Condition / 1:Satisfactory / 2:Needs Minor Repair / 3:Needs Major Repair / 4: Dangerous
If DANGEROUS,possible reason? / 1:Old Aged / 2:Ground Level / 3:Earthquake / 4: Other Reasons
Number of Floors / Auditorium? 0: No 1:Yes / Gymnasium? 0: No 1:Yes
Number of Staffrooms: / Number of Halls: / Number of Kitchens:
Number of offices: / Number Store Rooms: / Number of Cafeterias:
Number of Play Grounds: / Number of Lawns: / Sick room with bed:
No. of Visitor Rooms / Reception/ information desk / : No : Yes / Security Camera / : No : Yes
Day Care Center / Mosque/ prayer room / : No : Yes / Emergency Exit / : No : Yes
General Science Lab? 0: No 1:Yes / Sui Gas Connection? 0: No 1:Yes / Clean Drinking Water? 0: No 1:Yes
Biology Lab? 0: No 1: Yes / Chemistry Lab? 0: No 1: Yes
Physics Lab? 0: No 1: Yes / Home Economics Lab? 0: No 1: Yes
Welding / Carpenter Workshop? 0: No 1: Yes / Arts & Crafts Lab? 0: No 1: Yes
Proper Built Library? 0: No 1:Yes / Size
(in feet) / Seating Capacity#
Total Library Collection# / Urdu / English / Refernce Books
Digital Library Resources 0: No 1:Yes / Digital Catalogue : 0: No 1:Yes
Internet Facility (For Library) 0: No 1:Yes / Printer (for Library): 0: No 1:Yes
News Paper / # / Journals / # / FDE Resource Center: / 0: No 1:Yes
Electric Connection? 1: Single Phase 2:Three Phase 3: None / Boundrywall? 0: No 1: Yes 2: Partial
Source of Water: / 1:Under Ground Water Pump / 2: Tubewell / 3:Water Supply / 4: Others
No. of Water Filters / No. of Elect. Water Coolers
Total Electric Fans / # / Fans Not Working / # / Number of AC’s (Excluding Computer Lab) / #
Transport Facility? 0: No 1:Yes / Total Number of Vehicles For Officers & Staff: / For Students:
Description / Busses / Coasters / Mini Vans / Cars / Motorcycles
Existing / # / # / # / # / #
Additonal Demand / # / # / # / # / #
Toilets inside Institution?
0: No 1:Yes / Toilet Blocks / Total Seats for Staff: / Seats NOT usable / Total Seats for Students / Seats NOT usable
# / # / # / # / #
Day Care Center / : No : Yes / Rooms# / Washrooms# / Staff
Chowkidar Quarters with details / Size/ rooms# / Kitchen# / Washroom#
Hostel / Size/ rooms# / Kitchen# / Washroom#
Part-4 / Institution’s Up gradation History
Date / Year / From Level / To Level / P If changed to Model / Notification #
Part-5 / Institution’s Annual Budget 2015-16
Total Salary Budget: Rs. / Total Non-Salary Budget Rs.
Dev. Budget spent by GoP (Last FY) / Balance of Funds with Institute
Part-6 / School / College Management Committee (SMC/CMC)
SMC/CMC Exist? / 0: No 1: Yes / Is SMC/CMC Functional? / 0: No 1: Yes
Has Bank Account? / 0: No 1: Yes / Bank Acct No:
Bank Brach: / Like NBP, Melody, HBL, BharaKau / Balance in SMC/CMCS Acct.
Part-7 A / Teaching Staff: On the basis of Highest Qualification
Highest Qualification(already attained) / Total regular staff working in this Inst including those on Temp duty. / No of teachers having highest Professional degree
M.Ed / B.Ed / C.T / PTC / Others teaching diplomas etc / Total Without prof. qualifications
Matric / =
FA / =
F.Sc / =
BA / =
B.Sc / =
MA / =
M.Sc / =
M.Phil / =
M.Sc / =
Total (Vertical Sum) / =
EXAMPLE: Master’s Degree / 7 / = / 2 / 3 / 1 / 0 / 0 / 1
Part-7 B / Additional Demand Teaching Staff
Subject / Staff Needed / For Class
Level / Enrollment / Justification
Total Teacher Needed
Part-8 / Furniture Items available in the Institution
Note: Enter number in each block, extra information may be added in blank cell
Items / Code / In Stock / Being Used / Needing Repair / Additional Demand (If needed)
Student Chair in classes / 1
Student Bench-cum-Desk (Dual) / 2
Student Desk (Single) / 3
Student Desk (Dual) / 4
Teacher Chair in class / 5
Teacher Table in class / 6
Staffroom Chair / 7
Office Chair / 8
Office Table / 9
Office Rack / 10
Black Board / 11
White Board / 12
Steel Almirah / 13
Wooden Almirah / 14
Rostrum / 15
Science Lab Table / 16
Computer Chairs / 17
Computer Tables / 18
Stools / 19
Tat/Dari/Chitai / 20
Library Chairs / 21
Library Tables / 22
Library Almirah / 23
Library Racks / 24
Justification for additional demand
Part 8-B / Equipment and Machinery
Note: Enter number in each block, extra information may be added in blank cell
Items / Code / In Stock / Being Used / Needing Repair / Additional Demand (If needed)
Photo Copier / 1
Office Printer / 2
Office Computers / 3
Scanner / 4
Laptop / 5
Typewriter / 6
Television/LCD / 7
Musical Instruments / 8
Mobile Phone / 9
Telephone Sets / 10
Grass Cutter (automatic) / 11
Grass-cutter (manual) / 12
Water Pump / 13
Gas Heaters / 14
Electrical Heaters / 15
Oven / 16
Cyclostyle Machine / 17
Security Camera / 18
UPS / 19
Fridge / 20
Electric Bell (school) / 21
Manual Bell / 22
Office AC / 23
Tractor / 24
Generator / 25
Wheel Barrow / 26
Water Dispenser / 27
Justification for additional demand
Part-9 / Age-wise Enrollment of Boys/Men & Girls/Women in each Class (Oct 31, 2015)
Give factual infoamtion and check totals for each class and institution
Age Group / Gender / K.G
Kachi / I / II / III / IV / V / VI / VII / VIII / IX / X / XI / XII / XIII / XIV / XV / XVI
3-4 / M
F
4-5 / M
F
5-6 / M
F
6-7 / M
F
7-8 / M
F
8-9 / M
F
9-10 / M
F
10-11 / M
F
11-12 / M
F
12-13 / M
F
13-14 / M
F
14-15 / M
F
15-16 / M
F
16-17 / M
F
17-18 / M
F
18-19 / M
F
19-20 / M
F
20-21 / M
F
21-22 / M
F
22+ / M
F
Total Male (M)
Total Female (F)
Grand Total
N.B. Verify above totals for each class and Institution. / Total Enrollment of Institution:
Part-10 / Class-wise Enrollments As on October 31,2015(Fill relevant only)
Enrollment means total students admitted in any class, from them specify how many are repeaters, dropped out etc
Stage / Class / No of Sections / Enrollment
(all in class) / Repeaters / Orphans / Disabled / * Dropped out
M / F / M / F / M / F / M / F / M / F
Pre-Primary / Un-Admitted
K.G/Kachi
Primary / Class 1
Class 2
Class 3
Class 4
Class 5
Middle / Class 6
Class 7
Class 8
High / TOTAL CLASS 9
Class 9 – Science
Class 9 – Comp. Sci.
Class 9 – Technical
Class 9 – Arts / Others
TOTAL CLASS 10
Class 10 – Science
Class 10 – Comp Sci.
Class 10 – Technical
Class 10 – Arts / Others
Higher Secondary / TOTAL CLASS 11
Class 11 – Pre Medical
Class 11 – Pre Engineering
Class 11 – ICS
Class 11 – Arts/Gen. Sci.
Class 11 – Commerce
TOTAL CLASS 12
Class 12 – Pre Medical
Class 12 – Pre Engineering
Class 12 – ICS
Class 12 – Arts/Gen. Sci.
Class 12 – Commerce
Graduation Level / TOTAL CLASS 13
Class 13 – Science
Class 13 – Comp. Sci.
Class 13 – Arts
Class 13 - Commerce
Class 13 – General Sci.
TOTAL CLASS 14
Class 14 – Science
Class 14 – Comp. Sci.
Class 14 – Arts
Class 14 - Commerce
Class 14 – General Sci.
Post
graduation / TOTAL CLASS 15
TOTAL CLASS 16
* Institution leavers without any Institution leaving certificate / discontinuing education permanently for any reason
Part-11 / Results of Last Annual Examination(Results Declared in 2015)Class / Total Students Appeared / Total Students Passed
Boys / Girls / Boys Grades / Girls Grade
GPA / A+ / A / B / C / D / F / A+ / A / B / C / D / F
Class 1
Class 2
Class 3
Class 4
Class 5
Class 6
Class 7
Class 8
Class 9 – Science
Class 9 – Computer Science
Class 9 – Technical Stream
Class 9 – Arts / Others
Total Class 9th (All Subjects)
Class 10 – Science
Class 10 – Computer Science
Class 10 – Technical Stream
Class 10 – Arts / Others
Total Class 10th (All Subjects)
Class 11 – Pre Medical
Class 11 – Pre Engineering
Class 11 – ICS
Class 11 – Arts/General Science
Class 11 – Commerce
Total Class 11th (All Subjects)
Class 12 – Pre Medical
Class 12 – Pre Engineering
Class 12 – ICS
Class 12 – Arts/General Science
Class 12 – Commerce
Total Class 12th (All Subjects)
Class 13 &14 – Science
Class 13 &14 – Computer Science
Class 13 &14 – Arts
Class 13 &14 – Commerce
Class 13 &14 – General Science
Total Graduation Classes (All Subjects)
Class 15 &16 – English
Class 15&16 –
Class 1516 –
Class 15 &16 –
Class 1516 –
Class 1516 –
Class 1516 –
Class 1516 –
Total Master Level Classes (All Subjects)
Part-12 / Summary of Teaching Faculty by Designation
Designation / Total Sanctioned Posts as per BO/NIS / Held / Working / On Temp Duty IN
Working In this Institution, drawing salary from Other Inst / On Temp Duty OUT
Working In other Institution, drawing salary from your Inst / Additional Demand of Posts as added in 7B
Regular / Contract / Deputation
Principal
VP / HM
Professor
Associate Professor
Assistant Professor
Lecturers
Director P.E
Dy. H.M.
Sr. Computer Teacher
Sr. Teachers
Senior Lady Teacher
Jr. Lady Teacher
S.S.Ts
T.G.Ts
Librarian
Assistant Librarian
D.Ms
P.T.Is
E.S.T
T.U.G.T
M.T.T
TOTAL
Part-13 / Summary of Non-Teaching Staff by Designation
Designation / Sanctioned Posts
as per BO/NIS / Held / Working / On Temp Duty IN
Working In this Institution, drawing salary from Other Inst / On Temp Duty OUT
Working In other Institution, drawing salary from your Inst / Additional Demand of Posts
Regular / Contract / Deputation
Doctor
Accountant
Admin Officer
Head Clerk
A.P.S
Steno Typist
Lab Incharge
Lab Assistant
Lab Attendant
Assistant
Assistant Incharge
Cashier
UDC
LDC
DMO
Driver
Workshop Attendant
Conductor
Chwokidar
NaibQasid
Aya
Mali
Water Man
Frash
Sanitary Worker
TOTAL
Part-14 / COMPUTER SYSTEMS FOR OFFICE USE (Other than those in Computer Labs)
Total Desktop PCs / PCs Operational
Total Laptops / Laptops Operational
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Part-14-B / COMPUTER SYSTEMS IN LABS FOR STUDENTS (NOT FOR OFFICE USE)
Institution ID: / Budget ID: / If Computer Lab Exist? / 0: No 1: Yes / Number of Comp. Labs:
Lab Provided By / 1: FDE Project 25 2: FDE Project 35 3: FDE Project 81 4: USAID 5: UNICEF
6: Intel 7: GoP Funds8: Cisco 9: Other Donor Agency 0: Unknown Source
Total Computer Systems in Labs (Received) / Total Computer Systems (Operational)
Years when Computer received
(Year, No. computer received)
Number of PCs Shifted to Other Locations / Number of Systems (Dead)
Number of Printers / Number of UPSs
Air Conditioning / 0: No 1: Yes 2: Partial / Funds for Repair & Maintenance of Computer Lab: Rs:
Networking Status in Labs / 0: No 1: Yes 2: Partial / Connectivity: / 1: Wired 2: Wireless 3: Both
Internet Connection? / 1: Dialup 2: DSL 3: Terrestrial 4: Other High Speed 5: Others 6: NONE
Weekly Classes / Enrollment
(Comp Science Classes) / VI-VIII (General) / Secondary/ HS (Comp Subj) / BA/BSc Comp (If offered)
Classes / Students / Classes / Students / Classes / Students
Monthly Computer Fee
(If being Charged) / VI-VIII / Secondary / HSSC and Above
Rs. / Rs. / Rs.
Computer Science Faculty and Staff
Comp. Lecturers / A.Ps / Sr. Teachers (Computer) / Computer Lab Incharges / Computer Lab Attendants
Authorized / Held / Authorized / Held / Authorized / Held / Authorized / Held
Yearly Enrollment in Computer Science Subject having Board/Univ Exams