Tender No.47/2010-11 / 11-1-2011 / S.E., EWC, DEWA ROAD, CHINHAT,
LUCKNOW. / Construction of 33/11KV S/s Kheri Town, Distt. Lakhimpur.
REQUIREMENTS AGAINST TENDER NO.47/2010-11
I- EARNEST MONEY: Rs.20,000/- through FDR in favour of S.E., E.W.C., Lucknow must be
placed in PART-I of the tender.
II- TENDER COST: Rs.1000/- through Bank Draft in favour of S.E., E.W.C., Lucknow must be placed in PART-I of the tender.
III- COPY OF A- CLASS LICENCE, EXPERIENCE PROOF,SERVICE TAX REGISTRATION, TIN NO., PAN NO., LABOUR DEPARTMENT REGISTRATION, INSURANCE OF WORKMEN ETC. must be placed in PART-I of the tender.
IV- DULY FILLED IN TENDER DOCUMENT ALONGWITH RATES MUST BE PLACED IN PART-II OF THE TENDER.
V- TENDERS MUST BE DROPPED IN TENDER BOX IN THE OFFICE OF S.E.,EWC, IV/3, TRANSMISSION COLONY, DEWA ROAD, CHINHAT, LUCKNOW ON 11.1.2011 BY 2.00 P.M. WHICH SHALL BE OPENED ON THE SAME DATE AT 4.00 P.M.
INSTRUCTIONS TO TENDERERS AGAINST TENDER NO.47/2010-11
1- The Tenderers should quote the rates only after inspection of site and study of relevant drawings of RESSPO in respect of the work which is available in the office of the SE, Electricity works Circle, Executive Engineer, Electricity Works Division, Transmission Colony, Dewa Road, Chinhat, Lucknow.
2- The rates quoted should be inclusive of Sales and other Taxes, except Service Tax which shall be charged Extra by the contractor. The Engineer will perform such duties in regard to the deduction of such taxes at source as per applicable law.
3- All tools & T&P, welding equipment, crane, scaffolding, rigging material, consumables, hardwares etc. required for installation shall be arranged by the contractor.
4- In case any fault/ damage occurs in cable jointing kit/ termination during the guarantee period, it shall be replaced and fixed by the contractor at his own cost. The work shall be carried out immediately.
5- Loss or damage to the works or materials to be incorporated in the works between the dated of start and end of the defects correction period, shall have to be rectified by the contractor at his own cost, if the loss or damage occurs due to act or omission of contractor.
6- The contractor shall provide experienced technically qualified supervising engineers for supervision. The contractor shall engage only competent skilled workers. The name of the Supervisor and his attested signatures, Mobile No. shall be intimated to Executive Engineer, Electricity Works Division, Lucknow. The supervisor shall be authorized person to receive the material from departmental stores and issue a receipt for the same.
7- The scrap length of cable and other material issued from store, shall be returned by the contractor to the engineer or his authorized representative.
TERMS & CONDITIONS AGAINST TENDER NO. 47/2010-11
1- The work will be carried out as per approved relevant drawings of RESSPO & instructions of
E.E., Electy. .Works Division, Lucknow.
2- The work will be carried out under the supervision of EE, Electy. Works Division, Lucknow.
3- The material shall be supplied from nearby Central Store or Dump Store of JE concerned.
4- The route of the line shall be finalised by the Executive Engineer, Electy. Works Division, Lucknow.
5- The final survey for fixing the line supports and alignment etc. shall be carried out by the contractor
which he will get approved by the Engineer in charge before starting the execution of work.
6- All the material to be supplied by the contractor for the construction of S/s and line shall conform to relevant approved drawing and the contractor has to ensure that he should get it inspected from E.E., Electy. Works Division, Lucknow before using it for construction of sub-station and line.
7- Departmental material shall be issued to the contractor through proper invoice. No extra payment shall be made to him for storage and safety of material.
8- VARIATION IN QUANTITY : The quantity as mentioned in schedule of works and rates for construction of 33KV Sub-station may vary upto + 10% and that of line upto +20%. The work mentioned in some items may not be required to be executed or may be modified as per actual requirement. As such the contractor will carry out the work as per actual requirement under instruction of Engineer-in-charge.
9- Payment will be made by the Executive Engineer, Electricity Works Division, Lucknow against running bills subject to the requisition of the firm for the justified reasons and also subject to the availability of funds.
10- No claim for interest or damaged will be entertained by the department with respect to any money or balances which may be lying with the Corporation owing to any disputes, differences or misunderstandings between Engineer in-charge on the one hand & the Contractor on the other hand or with respect to any delay on the part of the Engineer in-charge in making periodical or final payment or in any other respect whatsoever.
11- The decision of the Executive Engineer, Electricity Works Division, Lucknow about the quality of the work will be binding on the contractor.
12- COMPLETION PERIOD: The work shall be completed within three months from the date of signing of the Contract subject availability of departmental material and clearance of site.
13- PENALTY : Penalty @ ½ % per week subject to maximum of 10% will be levied on the cost of work which has actually been delayed beyond prescribed completion period. But in case of those incomplete works which are delayed for want of material, only 30 days will be allowed for completing such work from the date of issue of material to the contractor. The Junior Engineer concerned will clearly indicate the date of issue of material while recording measurement and sub-divisional officer will countersign the same while processing the bill for payment.
14- SECURITY : The contractor shall deposit 10% value of the agreement as security deposit in favour of Executive Engineer, Electy. Works Division, Lucknow towards faithful execution of the work carried out by him which shall remain with the department for maintenance period of six months after commissioning of jobs. If defect found during this period due to bad workmanship or any other mistake in the job carried out by the contractor it shall be rectified by him free of cost. In case the contractor does not deposit security this shall be deducted from the running/ final payment to be made to the contractor and shall be refunded after six months of commissioning as above. The earnest money deposited by the Contractor may be adjusted towards security deposit.
15- No claim shall be entertained for labour sitting idle due to stoppage of work or shortage of material etc. to be supplied by the department or due to changes in design or delay in payments or on account of any other reason whatsoever.
16- The Contractor or his authorised representative will remain at site throughout the period during which the
work is in progress. The name and attested signature of his authorized representative should be intimated
to the Engineer in-charge before the work starts.
17- ESCALATION OF RATES : No escalation of rates over the finally accepted rates for execution of work shall be allowed.
18- DEBITABLE AGENCY: If the Contractor fails to perform the work successfully or discontinues the work before completion of the period of agreement or the work is discontinued by the department due to poor performance the security money shall be forfeited in all the cases and work shall be got done from debitable agency at the cost of Contractor i.e. all such expenditure incurred by the department to get the work completed shall be recovered from Contractor’s pending bills/ Security/ Earnest Money.
19- OTHER CONDITIONS OF CONTRACT: This agreement shall further be governed by the general conditions of contract Form –A and all relevant labour laws and contract labour (regulation and abolition) Act 1970, Indian Electricity Rules 1956 and Indian Electricity Supply Act 1910, Indian Electricity Act 2003 and Electricity Distribution Code-2005, as amended from time to time.
20- INSURANCE : The contractor shall ensure that his working staff/ labourers are properly insured as per the insurance requirement as MVVNL/ UPPCL shall in no case be responsible for the accident and thus for making payment of any compensation for the accident which may occur due to any reason, whatsoever. All loss/ damage to man power and material during the execution of works will be contractor’s responsibility and financial claims arising thereof as per UPPCL/ Govt. Rules will have to be paid by the contractor or may be recovered from his pending claims in the MVVNL/ UPPCL or by other means.
21- The Electricity for fabrication shall be provided by the Department.
22- The contractor shall be responsible for safety of his personnels and all materials during execution of work.
23- The Service Tax as applicable shall be paid extra by the department and the contractor shall submit the proof of depositing the service tax to the respective department.
24- Income Tax as applicable shall be deducted from the bills of the contractor.
25- JUDICIAL JURISDICTION : All the disputes out of and touching or relating to subject matter of agreement/ Contract shall be subject to jurisdiction of local courts of Lucknow and High Court of Judicature at Lucknow Bench only.
ANNEXURE – I
TENDER FORM
(TO BE SUBMITTED IN TENDER BID PART – II)
From :
To,
Superintending Engineer,
Electricity Works Circle,
Madhyanchal Vidyut Vitran Nigam,
U.P. Power Corporation Limited,
Transmission Colony, Dewa Road, Chinhat,
Lucknow.
Subject : Tender for______
against Tender No ______due for opening on ______
Sir,
With reference to your invitation to tender for the above, I/We hereby offer to the U.P. Power Corporation Limited, the items in the schedule of delivery annexed or such portion thereof as you determine in strict accordance with the annexed condition of Contract Form – ‘A’ specification of the satisfaction of the purchaser or in default there of to forfeit to pay to the U.P. Power Corporation Limited the sum of money mentioned in the said condition. The rates quoted are inclusive of pro-rata and in full satisfaction of all claims.
I / We agree to abide by this tender for a period of 150 days from the date fixed for opening of the same.
I / We hereby undertake & agree to execute a contract in the form of annexed hereto in accordance with the condition of contract.
Yours faithfully,
Date :
Witness :
Signature of Tenderer With seal
ANNEXURE – II
TENDER PROFORMA
(To be filled & submitted by the Tenderer in Tender Bid Part –II)
Your tender shall not be considered, if you fail to submit this proforma duly filled. Replies should be complete without ambiguity and should be clearly written against each item.
Terms such as “Refer covering letter etc.” shall not be acceptable you may, how ever, attach extra sheets, if the space is not sufficient.
Sl / Particulars1. / Specification No. against which you have tendered. /
2. / Receipt No.& Date by which cost of tender specification was deposited by you.
3. / Name & Address of the tenderer.
4. / Location of works / offices
5. / Weather tenderer is contractor / agents of contractor (authentic proof regarding agents of contractor to be enclosed)
6. / Amount of earnest money deposited with full details be submitted here.
7. / Quantity offered (If there are too more items state quantities separately with units)
8. / Do you agree to all conditions of Form - A & tender specification & if not, state the modifications clearly in the schedule enclosed as annexure which you would desire in Form – A & other terms & conditions (It may please be noted the it shall be entirely at the discretion of the competent authority to accept or reject the modifications proposed.)
9. / Pl. state clearly (answer Yes / No.), if you would agree to undertake the supplies in case the medications as suggested in Sl. No. 8 is not acceptable to the corporation without imposing any further condition / conditions from the site.
10. / Name & Detailed address of your Authorised representative against this order / agreement.
11. / Name & detailed address of tenderer proprietor/
Partners/ Directors be given.
12. / Give two references who can certify your financial status & capability to undertake such supply order one of the reference should be schedule Bank of India.
13. / Do you confirm that there are no typographical errors / omissions in your tender & all other documents, forming part of the tender (answer Yes / No)
14. / What is the validity of your Tender ?
15. / What is the completion / delivery period, pl. state if the completion is guaranteed under penalty ?
16. / Are you aggreable to the complication period being reckoned from the date of receipt of letter of acceptance by you ?
17. / Do you agree to furnish security deposit, if order is placed with you (Answer Yes / No) ?
18. / What is the term of Payment ?
19. / Give Sales Tax registration No.
a) Central Sales Tax No
b) State Sales Tax No.
20. / Pl. enclosed the certified copy of the latest income tax clearance certificate.
21 / Pl. enclosed the list of machines and testing equipments etc. with you for execution of work at site.
22. / Weather all the schedule & documents required have been submitted or not ?
TECHNICAL SPACIFICATIONS / PRICES :
23. / Is the material offered is according to the specifications of the tendering authority.
24. / Have you filled up the schedule of completion of works (Annexure-III) ?
25. / Pl. indicate clearly if the quoted prices are Firm & Firm in all respect through out the currency of contract / agreement.
26. / If the quoted rate are inclusive/exclusive of Service Tax/ any taxes / duties / other charges, give details of such taxes / duties / other charges.
27. / Pl state, if you would claim any other charges over & above the prices as extra, which are not covered above if Yes, Pl. state each separately indicating the amount in Rs. against each on per unit basis.
28. / Do you offer any discount and if so, then what is the rebate / discount in Rs. per unit ?
Date :