Admissions Assistant

Profile

The key roles of the Admissions Assistant (AA) are to support the Admissions Manager in order to maximise quality admissions and deliver outstanding customer experience for both parents and pupils.

Line Manager: Senior Registrar and Admissions Manager (SR/AM)

Hours of work:37.5 per week

Holiday:33 days per annum (incl 8 statutory bank holidays)

Salary:£16,000 - £18,000 dependant on experience

Duties

Customer Service

Plymouth College is a luxury brand with an enviable reputation in the local and international market.

  • Continually embed Plymouth College values to the admissions process
  • Deliver high quality, first class service at all times
  • Work with the SR/AM to respond to enquiries promptly and fully
  • Provide a warm welcome to the school
  • Under the directon of the SR/AM host occasional visits in their absence
  • Work with the SR/AM to represent Plymouth College on events i.e. Open Morning

Administration

  • Manage diary of SR/AM in order to produce weekly reports to whole school staff
  • SR/AM’s daily diary update sent to whole school staff for Admissions activity
  • Daily meeting with SR/AM to ensure smooth admissions process
  • Ensure the school’s admissions database (SIMS) is updated accurately and within a timely fashion
  • Collate and distribute visit paperwork
  • Collate CAS documentation
  • Liasie with School administration team, in order to facilitate smooth transition of new students from application to enrolment.
  • Support the SR/AM with the smooth administration of assessment days to include, but not limited too, interviews, school tours, entrance examinations, taster day/nights
  • Assist with the preparation, distribution and collation of the Plymouth College Joining Packs
  • Work under the direction of the SR/AM to handle all admissions paperwork
  • General Personal Assistant duites for the SR/AM

Person Profile

  • Committed to excellent administration
  • Ability to recognise and demonstrate the need for confidentiality, tact and diplomacy.
  • Able to work in a team
  • Excellent communications skills
  • Excellent IT skills including word processing, spreadsheets and the use of database systems
  • Good attention to detail
  • Comfortable with meeting new people and communicating via telephone
  • Ability to plan and organise work
  • Work independently
  • Be flexible in approach

Education

Previous experience in school administration and admissions desirable. The successful applicant will be confident, articulate and able to impart the standards and aspirations of Plymouth College.

Safeguarding Children

The employee’s responsibility for promoting and safeguarding the welfare of children for whom s/he comes into contact with to adhere to and ensure compliance with the College’s Safeguarding Children Statement at all times. If in the course of carrying out the duties of the post s/he becomes aware of any actual or potential risks to the safety or welfare of children in the College, s/he must report any concerns to the College’s Designated Safeguarding Person.