Office of Institutional Research
NEW FACULTY
ENTERING CURRICULUM VITAEIN DIGITAL MEASURES
The Office of Institutional Research utilizes Digital Measures' Activity Insight (AI),a fully customizable online information management system designed to organize and report faculty’s teaching, research and service activities. This tool is a system where you will enter your information once but will generate many reports for your department and university.
WHY do you need to provide the university with your information?
Filling out reports and submitting the information several times in a year is a timely and not a cost effective use of your time. By entering this data once in the Digital Measures system reports can be generated and submitted accurately. The Faculty is responsible for maintaining the majority of their own information.
Some of the information the college and administration will be using the information for:
- Running timely reports
- Annual reports by college
- Promotion and tenure
- Higher Learning Commission
- Accreditation
WHAT information will you need for entering into DM?
- Current curriculum vitae. A digital copy would be helpful to you for copying and pasting.
- Luminis log in and password.
WHEN do you need to enter your information?
When you first come to the university you will need to enter all your curriculum vitae information. Then as the year progresses you will need to enter only if you attend, publish etc. any new items.
WHERE do you need to enter your information?
There are two ways to enter the website. Either you may go to the Institutional Research homepage ( and click on Digital Measures in the side bar or you can find the link on the A to Z listings from the homepage.
Logging into Digital Measures
Use your luminis log in and password. IR or your college hasentered your name into the DM program so you can start entering. If you cannot log on please contact your chair, director or email IR.
Ready, Set, Enter your Information
Once you are into DM please look at the top under the Welcome, (Your Name) and review the video.
Once you have viewed the video please click on Manage Your Activities. Now you are ready to enter your Vitae. Select the desired category
Please read the following topics before entering.
Personal and Contact Information
It is very important for you to enter information into this screen.
You should be able to fill out all information on this page. Building where your office is located does not need to be filled in.
Administrative Data-Permanent Data
It is very important for you to enter information into this screen.
Please fill this out completely. Please visit this page each year to update if your position changes.
Administrative Data-Yearly Data
It is very important for you to enter information into this screen.
Some information on this page is automatically entered and cannot be changed except by the IR office. If changes are needed please call 419-772-2009 and speak with Sue VanDyne. Otherwise you will need to fill in all spaces.
Academic, Government, Military and Professional Positions
It is very important that you enter information on this screen. This screen holds information about your work experience. At a minimum, you need to include the name of the organization where you worked, the title you held, and the start and end dates of your position.
Administrative Assignments
It may be useful for you to enter information on this screen. For example, if you are temporarily appointed to an administrative post as Interim Associate Dean, this would be the screen where you record this information.
Awards and Honors
It is very important that you enter information on this screen. This information is usually a critical component of a complete CV. It is also something that you might find valuable for other purposes. Therefore, you should enter your data in this section.
Consulting
It may be useful for you to enter information on this screen. If you have done consulting work, you may find it important to include information in this section.
Education
It is very important for you to enter information into this screen.
It is critical that you record your degrees and when and where you acquired them in this section.
Faculty Development Activities Attended
It may be useful for you to enter information on this screen. This is where you would enter FaCIT workshops you've attended and/or other training and workshops in which you've participated.
Licensures and Certifications
It may be useful for you to enter information on this screen. This is a section that only a few individuals have found of value. However, if you hold a license or certification in a relevant area, you may find it important to include information in this section.
Media Contributions
It may be useful for you to enter information on this screen. This is a section that only a few individuals have found of value. However, if you have been engaged in media-related activities, you may find it important to include information in this section.
Professional Memberships
It may be useful for you to enter information on this screen. If you hold a membership in a relevant professional association, this is the section where you record that information.
Academic Advising
It may be useful for you to enter information on this screen.
Directed Student Learning
It is important that you enter information on this screen. This is the screen where you enter information regarding your work with students.
Non-Credit Insturction Taught
It may be useful for you to enter information on this screen. If you have done teaching or training outside the typical course-for-credit model, that information is recorded here.
Scheduled Teaching
It is unnecessary for you to enter anything on this screen as the Office of Institutional Research will load your courses at the end of each semester. If you have taughtor trained outside the typical course-for-credit model, that information is recorded here.
However, it is important that you review the information for accuracy. If you find errors, please email with the field name, the information that is in error, and how it should be corrected.
Artistic and Professional Performances and Exhibits
It is very important that you enter information on this screen.
Contracts, Grants and Sponsored Research
It is very important that you enter information on this screen.
Intellectual Contributions
It is very important that you enter information on this screen.This is the section where you record your articles and other publications activity.
Intellectual Property
It may be useful for you to enter information on this screen. This is the section where you would enter your patents or copyrights.
Presentations
It is very important that you enter information on this screen.
Research Currently in Progress
It may be useful for you to enter information on this screen.
Department Service
It is very important that you enter information on this screen.Record service that you have been involved in that supports the activities of your academic department.
College Service
It is very important that you enter information on this screen.Secord service that you have been involved in that supports the activities of your academic college.
University Service
It is very important that you enter information on this screen.Record service that you have been involved in that supports the activities of your university-wide initiatives.
Professional Service
It is very important that you enter information on this screen.Record your service activities that have occurred outside the university and which are associated with your professional focus.
Public Service
It is very important that you enter information on this screen.Record your service activities that have occurred outside the university which are focused on public or non-profit sector initiatives and/or involve government agencies at any level.
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Entering data in Digital Measures
Data entry in Digital Measures is a fairly straightforward process. Click the desired link to enter information about that subject. I have already given you the information above that must be entered. Some optional information is:
Administrative Assignments
Consulting
Faculty Development
Licensures and Certifications
Media Contributions
Professional Memberships
Academic Advising
Non-Credit Instruction Taught
Intellectual Property
Research
Below are some screen shots that may help you move quickly thorough the entry process.
The next screen shots will try to address many of the screens that you will be using.
**The level of detail needed is as much information that you have. The reports Institutional Research are filling out would definitely need dates.
After entering several pieces of information stop and run a report (Vitae Conversion) to see how it looks. This will give you an idea early on if you have missed critical data. You can select Rapid Reports at the bottom of the screens or use the method below.
Running Reports
Save the information you have entered and on the left side look for “Run Custom Reports”
Move to the middle of the screen and select “Vita (conversion)” from the drop down box. You must then hit the “select report” to the right so the “Details of how this report is built…” shows on your screen.
You would then proceed down the formentering dates, selecting your format, and page size. Select “Build Report” and confirm the information that you have previously entered. Please look for spelling errors and incomplete sentences and missing dates. When you have proofed your work then you can continue to enter the rest of your information.After entering your data please take a final look at your vitae. Now you will only have to go to Digital Measures whenever you need to update your information.
Again, after you enter a few pieces of information run a vitae to see how the information will be viewed.
If you are uncertain about where to enter one of your events please discuss with your chair or director. If you need further clarification please call Institutional Research at 419-772-2009.
Entry for all activities for the year should be updated by the end of the school year. A new year will start with the fall semester.