April 27, 2017 SENECA GAMING CORPORATION
Request for Quotation: RFQ SARC-0054-17JC Carpeting & Pad Installation Work, Seneca Allegany Resort & Casino Salamanca NY
I. RFQ Overview
The Seneca Gaming Corporation (SGC) Purchasing Department is requesting bids for the above mentioned service. Proposals must be received by the Purchasing Department on or before the date stated above by 5:00 pm. Proposals received after the deadline will not be considered. SGC recognizes e-mail as a sealed response in relation to this RFP. All communications regarding this bid should be addressed to:
Seneca Gaming Corporation
Procurement Department
Attn: John Czepinski
310 Fourth Street
Niagara Falls, NY 14303
RE: # SARC- 0054-17JC
Telephone: (716) 501-2162
Schedule of Events:
Request for Proposal issued on or about 04/27/17
Deadline to Request Site Visit 05/01/17 5PMPM
Deadline for Questions 05/05/17 (4PM)
Request for Proposal due 05/09/17(5PM)
Installation tentatively scheduled to begin week of August 28th. Most work should be expected to be performed during the hours of 10pm to 10am, Sunday night through Thursday nights
A site visit can be requested for the week of May 1st if needed, contact John Czepinski to arrange.
II. Scope and Intent
Owner’s Objective/Scope of Work
To solicit a professional Carpeting Installation Contractor to provide all tools, installation materials, equipment, supervision and labor to perform the work described below at the Seneca Allegany Resort & Casino’s restaurants and other areas.
SGC to supply Ulster carpeting and Tredmor 2010U Quick Release carpet pad. Contractor to supply premium grade adhesives, seam tape etc.
Contractor is responsible to provide labor, materials, equipment and services for complete installation of the areas indicated on extents diagrams 3057 illustrations included.
THE TWO AREAS NOT INCLUDED IN THIS SCOPE ARE:
Scope:
Remove approximately 7300 Square Yards of existing carpet and pad and dispose in owners dumpster
Minor Floor Prep.
Install approximately 7300 Square Yards of owner supplied Ulster carpet and owner supplied Tredmor 2010U Quick Release carpet pad.
Considerations/requirements:
Installation over Tredmor 2010U
Premium multipurpose adhesives such as Parabond or XL Gold stix
Orcon DS seaming tape or KoolGlide seaming method.
All cut edges sealed with an appropriate seam sealer, all seams must be taped.
Selvedge removed from each roll and then sealed
III. Seneca Gaming Requirements Overview
Go to WWW.SENECAGAMINGCORPORATION.COM to review SGC Business Standards for PO Terms and Conditions.
Insurance: At all times during the Awarded Vendor(s) performance of any resulting Purchase Order, Agreement or Contract, unless otherwise waived by Buyer, Vendor shall obtain and keep in force insurance coverage of the types, and with the minimum coverage limits, as determined by Buyer's Risk Management Department. All insurance must be provided by a licensed company with a minimum AM Best rating designated by Buyer's Risk Management department. Vendor shall provide Buyer with a certificate of insurance before commencing work under any Purchase Order, Agreement or Contract and Buyer shall be named as an additional insured on Vendor’s General Liability and Automobile Liability policies, if applicable. Buyer’s insurance requirements vary according to the nature of the contract and degree of risk, but normally include general liability, automobile liability, and workers’ compensation coverage. In addition, in appropriate cases, Buyer may require professional liability/errors & omissions coverage and/or network security/privacy coverage. Vendor shall not insure the goods on Buyer's account unless the terms of the Agreement or Contract so require. Certificates of such coverage shall be submitted prior to work being started. Proof of insurance coverage must be provided to SGC Risk Management Department.
For any questions regarding insurance, please contact the Risk Management Department at . Please reference the Request for Proposal (RFP) number and Bid Description.
Failure to maintain requisite insurance will entitle SGC to immediately rescind and/or terminate any resultant business relationship and contract with Awarded Vendor.
Safety Plan In addition to specified insurance requirements that contractors are required to furnish their corporate safety manual AND a site specific safety plan (including job safety analyses, if applicable). Also, upon being awarded the contract the contractor must submit copies of all safety and operator training certifications applicable to the project for each employee who will work onsite.
Tribal Employment Rights Office (TERO): The Seneca Gaming Corporation and its subsidiaries comply with the Seneca Nation of Indians TERO Ordinance which may require a TERO Compliance Plan to be submitted to the TERO Office prior to completing any work on-site. Contact the Seneca Nation of Indians TERO Compliance Office at 716-532-4900 ext. 5413 or Route 438 Irving, NY 14081. The intent of the TERO Ordinance is to increase employment for Native American workers and businesses. A copy of the TERO Ordinance may be obtained from the TERO Office. SGC shall not be responsible for providing notice or information to Awarded Vendors concerning TERO matters; rather, it is the Awarded Vendors’ sole responsibility to contact the TERO Compliance Office to ensure compliance, when applicable.
The awarded bidder may be required to file a TERO compliance plan with the TERO office.
A 3% TERO may also be required of this project.
Vendor Registration: Awarded Vendor(s) agrees to submit a completed Vendor Registration Form and designated fees of $250 as required by the Seneca Gaming Authority (SGA). It is the Vendor(s) responsibility to fulfill the requirements, submit information and cooperate with any SGA investigation into its business functions, structures and principles to maintain the registration/license through the duration of any purchase order or contract resulting from this RFP. Failure to do so will deem any resultant business relationship null and void.
IV. Proposal Format.
Contractors quote will be all inclusive. Please provide the pricing on your company quotation form or letterhead. List supplies, labor and 3% TERO Fee as separate line items List any additional discount/incentives if available.
List the length of the warranty that is offered on your work.
Our Standard Payment Terms are now NET 45 days after delivery, please list any discount payment terms offered in your proposal.
Thank you
John
/John Czepinski
Buyer Capital & Construction
310 Fourth Street Niagara Falls, NY 14303
P:716-501-2162
W: SenecaCasinos.com