AMERICAN SOCIETY OF LANDSCAPE ARCHITECTS UPSTATE NEW YORK CHAPTER
Executive Committee Meeting Minutes
Date: May 17, 2013
Place: Teleconference
ExComm Member /Office / Present / AbsentAndy Hart, President (V) / X
Joy Kuebler, President Elect (V) / X
Dave Cutter, Trustee (V) / X
Vincent Pietrzak, Treasurer (V) / X
Andy Britton, Secretary (V) / X
Sue Steele, VP for External Affairs (V) / X
William Christopherson, VP for Communications
& Information (V) / X
Art Traver, VP for Program Services (V) / X
Adam Woodburn, At Large Member (V) / X
John Lutz, At Large Member (V) / X
Nick Schwartz, At Large Member (V) / X
Mike Haas, Fellows and Scholarship Fund / X
Doug McCord, Immediate Past President / X
Steve Lauzan, LA CES Coord. / X
Erin Cole, ESF Liaison / X
Student Chapters
Cornell: / X
ESF: / X
Chapter Manager, TRO
Rick Rivers / X
Richard Hawks / X
Guests
1. CALL TO ORDER-
The Meeting was called to order at approximately 3:33 pm
2. Motion to approve April Meeting Minutes – John made a motion to approve, Vince seconded.
Motion – Carried unanimously
3. Treasurer Report – Vince P.
A. See Attachment - A
B. Vince opened the new accounts
C. Cash flow is good at this time.
D. The check for the Women in the Dirt showing at Jefferson Community College was recently sent.
E. The event sponsor would like to send their check and receive a copy of the invoice.
F. Our accountant filed an extension to file our taxes, we received approval and we will be in compliance next week.
G. Vince would like to begin posting the daily debits and deposits.
H. Vince will bring Quick Books to the next face-to-face meeting.
4. Trustee Report - Dave Cutter
A. See Attachment - B
5. Fellows Committee Report –Mike Haas
A. No report at this time.
B. Joy discussed the grooming of our next candidate and suggested Paula Horrigan as she fits the criteria and has plenty of material.
C. Joy will email Mike H. about the possibility of working with Paula to prepare her submission.
D. Jim Laird and Adam W. offered to help Steve Buechner and Jim Tinny prepare their submissions.
6. Vice Presidents Reports
A. Communications and Information Services – Bill C.
a. Newsletter-
i. The newsletter is a little behind schedule, but moving forward.
ii. Dave C. is proofreading the document and it should be ready for press soon.
b. ULE-
i. June 7th release date.
ii. If anyone has any items for this ULE, please send them to Bill ASAP.
c. Website-
i. Everything looks good to date.
ii. The homepage highlights the No Excuses Event at this time.
d. Awards Issue- Will be available in the couple of weeks.
B. Program Services – Joy K. and Art T.
a. No Excuses CEU Event-
i. See Attachment - C
ii. The registration is up online.
1. Members cost: $90 conference + $35 CEUs
2. Non Members cost: $150 conference + $70 CEUs
iii. Another sponsor has been added- CU SOIL
iv. Thursday and Friday lunch have been sold out already.
v. Rick R mentioned that there are (5) sponsors already signed up for $3800 and this does not include CU SOIL.
vi. Bob Galluci has requested photography of good examples of stormwater features that are working well. Send to Joy via email.
vii. Joy will make the programs in color
viii. The tour time will be changed from the afternoon on Thursday to 10:30-12 noon.
ix. There may be more credits available than are listed.
x. Full presentations are due by Monday (5/20).
xi. Bob Galluci will be travelling to the conference with his wife and all accommodations are set for them.
xii. Accommodations for Michele Adams are still not set. We are waiting to hear back from her about her plans.
xiii. Joy agreed to take care of accommodations for all of the out-of-town speakers.
xiv. Art explained that all participants will need to be checked out of their rooms at RIT by noon on Friday of the conference.
xv. Room lists are due next Wednesday (5/22). This will be the basis of the charges we incur for housing so we need to be accurate.
xvi. There are (7) reserved rooms so far.
xvii. Rick R. will find out if any sponsors are planning to spend the night.
xviii. Since it is going to coincide with ROC Week we will need a mechanism to help the participants travel to the ROC events if they desire.
xix. We need to encourage carpooling and hand out maps and parking information.
xx. All parking for the No Excuses Event will be held in a non-reserved parking lot (Parking Lot C). As long as no one is in a reserved parking space there will not be tickets given.
xxi. The most comfortable layout is with 60 chairs (50 participants + 10 sponsors).
xxii. Art will send an updated schedule to Terry.
xxiii. The Congress for New Urbanism has asked if they can advertise their 2014 National Convention in Buffalo at our event. Everyone approved.
C. External Affairs – Sue S. (via email)
a. Students are finishing up, nothing new.
b. ESF sent a summary report of the year's activities (will post online)
D. Public Awareness – Sue S. (via email)
a. Does anyone want to attend the Summit in July? Sue is unavailable the weekend of the summit. She sent the details to the At-Large Members and hasreceiveda response of interest (Nick is not available). Anyone can email Sue directly if you have questions (no need to copy all in and bog down emails) – We need a response if our chapter is attending ASAP June 5th Deadline - hotel and travel is reimbursed.
Public Awareness Summit- Remember, this is foronepublic awareness rep from each chapter . The ASLA Public Awareness Summit will be held Friday, July 12 – Sunday, July 14, 2013at theHilton Alexandria Old Townin Alexandria, Virginia.
7. President’s Report – Andy H.
A. NYSCLA is working on a case where a Downstate LA stamped some SWPPP drawings and he was rejected by the Town due to a stormwater structure being designed.
a. We are on the radar with National concerning this situation.
b. We need to get our white pages to Robert Lopez clarified our right to sign of on “uninhabited structures”.
c. Some of the money we were given from National will be used for attorneys for this.
d. These types of issues tend to happen more in the downstate region.
e. We need to educate the municipalities and the public about our rights as professionals.
f. We need to confirm with Nancy Bateman (NYSDEC) that this is covered in the new regulations.
B. Surveyor Bill S4827- We need people to attend.
C. CPC Meeting-
a. Big push on membership
b. Challenge by Boston to increase membership by 5%.
c. Andy H. will be speaking with Doug about this.
d. We need to gather information from new and lapsed members.
e. Joy mentioned Membership Boot Camp. Generations are viewing it differently.
f. We need to brainstorm ways for bringing awareness of true cost vs. perceived cost.
g. Andy B reminded everyone that we just conducted a survey last winter that had some useful insight that we should utilize as well.
8. Association Manager’s Report – Rick R.
A. The Joint Conference with APA has very good sponsorship so far.
B. Rivers has solicited proposals for the Award Dinner 2014 in Syracuse from the local hotels. A decision will be made with Art in the next couple of weeks.
9. Membership Chair Report – Rick R.
A. Currently there are (203) members.
B. (4) New members this month.
C. (3) Lapsed members have been contacted by Andy H. One mentioned a clerical error and another is not longer at the location and we have not tracked the person down yet.
10. New Business – Open
A. Next meeting will be moved up to June 6th at RIT during the No Excuses Conference.
ADJOURNMENT/NEXT MEETING: Motion to Adjourn – John made a motion to adjourn, Joy seconded. Motion – Carried unanimously. Meeting adjourned at 4:50 PM
Next meeting: Thursday, June 6th after last session of the day at No Excuses Conference.
Respectfully Submitted,
Andy Britton, Secretary
Distribution: ExComm/Guests/ESF+CU FLA Chairs/Chapter Website
Approval: Unapproved Draft