TO:Administrative Commission March 27, 2009

FROM:Lisa Shirley

SUBJECT:Report from March 26, 2009Meeting

PROGRAM STAFF /
ATTENDANCE
YES / NO
Gwladys Keating / x
MickeyThigpen / x
DavidSmith / x
Emilie Wagner / x
AlanWright / x
ChrisLawson / x
Gene Francis / x
Laura Hull / x
P.A.L.S / YES / NO
BobBruce / x
JeffDeaton / x
GeorgeHoyt / x

Schedule of PALs for reporting at monthly Session Meetings.

January – Chris Lawson

February – George Hoyt

March – Jeff Deaton

April – Mickey Thigpen

May – Bob Bruce

June –

July – Chris Lawson

August – George Hoyt

September – Jeff Deaton

October –

November – Bob Bruce

December –

Lisa Shirley, Lori Haupt, Brandon Williams, Michael Hayes,and Rick Peacockwere also in attendance for this meeting. A quorum was present for this meeting.

Welcome/Prayer – The meeting opened with prayer at 1:00 p.m. The Commission then considered the following items:

Review of Weekly Bulletin – Standing Item

Pastor’s Pick – Standing Item

April 5 – Reynolda SOYConference/May 9 Reynolda OutreachCore Values

April 12Student Small Group Ministry

April 19 –College Ministry and Study Hall NeedsImmersion Baptism scheduled for May 31

April 26 – Capital CampaignCareNets

May 2 – Reynolda Outreach/Larry ReavisGreeters for next quarter (April – June)

CHURCH CALENDAR - 2009

* New Items

May 17 Celebration – Standing Item – Jan Rice, Steve Wilder and Treva Thigpen will be working together

to help plan activities for this celebration.

* Front lot – parking - Friday-Saturday, March 27-28, 6:00 p.m.-until – Summit Auction – Mickey

* Reynolda House requests using our parking lot Sunday afternoon, March 29, beginning at 2:00 p.m. They

are having a community open house - Approved

* Student Ministries requests use of the Chapel on Saturday, May 2nd 9:00 -11:30 am for a Parenting

Workshop on Discipline with guest speaker Dr Bill Satterwhite. Calendar is clear. Would need seating

for90 and one 6-foot table in the back corner. They will tear it down to coffee house set-up. - Approved

* Chi Rho Concert poster – request to post - Approved

* William Eavenson has requested use of the Johnston building on Saturday, April 18th from 11a-3p for

a lunch with the members of Chi Rho and their families. They are expecting around 75 people and want

to use the big room to have their lunch and time of fellowship. They do not need the usage of any other

church facilities. However, they will need tables and chairs for 75 and plan to do their own set up

and cleanup.The lunch will be catered from an outside source. (Same day as Shame Off

You Conference – but Johnston Building is not being used). - Approved

Long-Range Planning - 2009

-Easter Sunrise Service at 6:00 a.m. – followed by breakfast, a 9:00 service, and an11:00 a.m. service with

Simulcast.

AGENDA ITEMS

1.Construction Issues – Standing Item

- Computer System – Standing item

2.Budget – Standing Item

3.Church Processes – Standing Item

4.Leadership Lifter – Standing Item

5.Request for Office Space - Tabled

6.Church Directory

Shelby Systems has the ability to produce a pictorial directory but E-Directory, and Pose and Print, would have to be purchased and there is a $299 yearly fee involved. Instant Directory is on online directory which only charges a one-time $60 fee. George will continue to investigate other options.

7.Shredding

Residential Shred, LLC, offers free shredding services to churches. Locked bins will be placed in the Harper House and in Tina Whitman’s office. Documents to be shredded are placed in the bins and when they are full Residential Shred comes and shreds the documents. These are for church documents only.

8.Church Bus

Rick Peacock has Vehicle Checklist, Driver’s Vehicle Report, and Church Bus Pre-Trip Inspection forms ready for groups who will be using the church bus. These forms will help document bus usage and any repairs needed or damage received.

The meeting was adjourned with prayer.

Respectfully submitted,

Lisa Shirley

March 26, 2009