Sandlaketown Library Board

MINUTES

SANDLAKETOWN LIBRARY BOARD

Dec. 19, 2013

PRESENT: Terrence Dingman,Marla La Montagna,Melinda Fowler,Sandra Hutchison, Barbara Downs, Cris Blanchard, Ray Turner

EXCUSED:KathleenGundrum,Merry Watters

The meeting was called to order at 6:50 pm.

PRESIDENT’S REPORT

Dingman announced that Marla LaMontagna was leaving the board effective at the end of the year. She recommended RobbinColandrea as a potential replacement, and Dingman noted that he will follow up on that.

ELECTION OF OFFICERS

After some discussion, those present voted for the following slate of officers, noting that the treasurer and secretary positions are interim until they can be further discussed at the January meeting:

President – Terrence Dingman

Vice President – Sandra Hutchison

Treasurer – Barbara Downs

Secretary – Kathleen Gundrum

A motion was made to accept the slate as proposed.

Motion: HutchisonSecond: Downs Approved

SECRETARY'S REPORT:

A motion was made to approve the November minutes.

Motion: HutchisonSecond: BlanchardApproved

TREASURER’S REPORT

REVISED ANNUAL BUDGET

The town’s approved budget was discussed. It is $2,281.55 less than requested, reflecting a decision by the town to forgo raises for staff. A motion was made to accept the budget as amended by the town.

Motion: DownsSecond: HutchisonApproved

YEAR-END BALANCE TRANSFERS

Downs proposed a series of balance transfers amounting to $2035 to the budget lines for periodicals, office and library supplies, telephone, books, fundraising expenses, travel and substitutes, taken from lines for employee benefits, conferences and library assistants. A motion was made to approve the transfers, which was also signed by those present.

Motion: HutchisonSecond: LaMontagnaApproved

MONTHLY TREASURER’S REPORT

The treasurer’s reportand highlights were circulated. The warrant was distributed and signed, and a motion was made to approve the treasurer’s report.

Motion:BlanchardSecond: LaMontagnaApproved

DIRECTOR'S REPORT: Fowler circulated the Director’s Report.

Blanchard noted a need for a January program on downloading ebooks from the library system. Fowler said she would explore.

REPORT OF THE TOWN BOARD LIAISON:

It was noted that proper operation of the lights in the parking lot is an ongoing issue, which the town continues to try to address (controls are in the state trooper’s office).

PUBLIC COMMENT: NONE

STANDING COMMITTEE REPORTS:

Budgeting & Finance: It was decided to table a resolution to establish a broker account until January.

Building and Grounds: NONE

Personnel:NONE

Policy: NONE

Planning: NONE

Publicity:NONE

OLD BUSINESS: NONE

NEW BUSINESS:

Dingman thanked Marla LaMontagna for her service to the board and presented her with a keepsake from the trustees.

ADJOURNMENT

A motion to adjourn the meeting was approved at 8:22 p.m.

Motion:BlanchardSecond:Downs Approved

The next meeting isThursday, January 16at 6:45pm.

Minutes approved as is 1-16-2014