Carlton Town Parish Council Meeting 25 January 2018
Carlton Town Parish Council
Members of the Parish Council
Howard Thomas, ChairmanLittleside ( 640689)
Peter Dinsdale, Vice ChairmanTown Foot ( 640480)
Raymond BrownPark View ( 640409)
Margaret SimpsonGilders Green ( 640200)
Dawn SuttillHaydn Carr ( 640276)
Marina Briggs, ClerkQuakers Garth ( 640058)
Minutes of Meeting held on 25th January 2018
The meeting was held in the Coverdale Memorial Hall Annexe Room and started at 6.30pm.
Those present
Councillors Howard Thomas, Raymond Brown, Margaret Simpson and Dawn Suttill and the Clerk, Marina Briggs, attended the meeting along with John Herbert from the water committee and 5 members of the community.
1.To receive apologies for absence
Apologies were received and accepted from Cllr Dinsdale.
2.To receive any declarations of interest and special dispensations
Cllr Suttill declared and interest in Item 7 regarding the planning application at Coverlea.
3.To approve the minutes of the Parish Council meeting held on 12th October 2017
RESOLVED: The minutes from the last meetings were accepted as a true record and duly signed by the Chairman.
4.To receive any public questions, comments or representations
A member of the community informed the meeting that Keep Britain Tidy was running a clean-up weekend on the 3/4th March. It was agreed to put something in the newsletter regarding this campaign.
Another member of the community stated that Aviva has a small grant scheme of between £100 and £2,000 for community projects.
RESOLVED: Cllr Thomas is to investigate the Aviva Grant Scheme further.
The pot hole at the top of the village was commented upon and Cllr Thomas will report it to RDC.
5.To receive a report from the Parish Clerk
5.1 Actions from Last Meeting
All actions had been completed or are to be discussed under agenda items.
5.2 Welcome Letters to New Residents
Letters have been sent to the Old Post Office. No other letters are required at present.
5.3 Items for the March Newsletter
Items to be included are: Keep Britain Tidy Campaign, Tour de Yorkshire Info, Carol Singing raised £350 for Herriot Hospice.
5.4 Other Matters Arising
Correspondence has been received from RDC asking if we are still happy to continue with cutting the verges. They will continue to pay us £28.74 for doing it.
RESOLVED: The councillors resolved to continue cutting the verges.
The Clerk informed the meeting that a response had been submitted to the Home office regarding the proposed emergency telecommunications mast and had also sent a copy to Rishi Sunak. No response had been received from Rishi Sunak, but Entrust on behalf of the Home Office had emailed to say that the mast should enable residents and visitor to make 999 calls from their mobile phones.
Information has been received regarding a roadshow run by Welcome to Yorkshire showcasing the opportunities for the Tour de Yorkshire. This is to be held on the 1st February at Coverdale Memorial Hall between 5pm and 7.30pm. The Clerk will put up a poster advertising the event. There is also a grant available from RDC to run events on the day of the race. This will be addressed once more information is known.
Suggestions for activities included a soap box derby, catering in the form of bacon rolls, a screen in the village hall.
6.To receive the Water Report from John Herbert and consider any financial expenditure.
John Herbert read out the following report:
“Culligan's have installed the new "automatic dosing" system and we are extrapolating the figures on a daily basis to try to set the correct parameters, at present we are trying not to change too much to see how it works during different weather patterns.
Whilst doing same they also did the yearly service and let us have the "cartridges" for the filters and a new chlorine dosing pump for pre-dosing chlorine when bore hole is on, free of charge. We/Jenny seem to have a much better rapport with them and they are trying to be as helpful as they can.
Having had some problems with the chlorine testing kit the Parish Council were asked to agree to the purchase of two hand held instruments, which they did. The new testing instruments and testing tablets arrived yesterday and seem to be working as they should, we will run them side by side with the old testing machine to see if there are any anomalies.
When the borehole pump became clogged last year we had a couple of engineers come to replace and refurbish the pump and they suggested that it would be a good idea to service the pump every year, instead of waiting for it to stop working, we are not suggesting this has to be done straight away but would suggest that it be done within the next few months, it was changed last March, the borehole is producing between 23-35m3 per 24 hours at present.
Water usage has seemed rather high for the last few weeks and on Monday the rate was 60m3, Tuesday it had dropped to 36m3, Wednesday 31m3, today 41m3.
The electrician has been to update the necessary wiring but there is still one job left to do, in the fullness of time no doubt.
Joe Forest is to re-lead the piece of lead flashing which has come away from the small hut, he is also being asked to re-floor same due to chlorine corrosion.
There are a lot of molehills at the plant and surrounding areas, as is obvious when you look around, which we are trying to have sorted.
That's it apart from my usual personal thanks to all the water committee for their unstinting efforts to keep us all with potable water.”
RESOLVED: The councillors agreed to the following work to be done:
- Replace the flashing and flooring in the little hut,
- To pay for the extra work carried out by Peter Alderson the Electrician
- To cover the cost of catching the moles around the water plant
RESOLVED: Cllr Brown is to speak to Grahams Pressure Washers to ask how often the bore hole pump and pipe needs to be cleaned and will arrange accordingly.
Electricity Contract Renewal
The Clerk informed the meeting that she had obtained the following quotes for the Electricity contract:
The old contract with Opus is up for renewal on 10 April 201. The current rate we are on is Standing Charge of 21.39p/day, Unit Charge of 10.329p/kWh. We use approx. 13,000 units per year.
The following companies have been contacted for their quotes for another two-year contract:
nPower Standing charge 24.15p/day, Unit Charge 13p /kWh
British GasStanding charge 29.61p/day, Unit Charge 13.83p /kWh +7% discount for DD plus credit of £150
EDFStanding charge 23.25p/day, Unit Charge 13.07p/ kWh including 7% discount for DD (
OpusStanding charge 24p/day, Unit Charge 13.72p/kWh
The EDF quote represents the best value for money and they will carry out the transfer a across of the supply subject to our instruction.
RESOLVED: The council agreed to switch the electricity contract to EDF energy.
7.To Consider planning issues and application for Coverlea (R/67/75/LB)
The councillors discussed the application for Coverlea, including objections that had been received from two residents from neighbouring properties. Their concerns were regarding parking if the house is to be run as a B&B and also privacy from the new windows in the barn conversion.
RESOLVED: The councillors instructed the Clerk to respond to YDNP planning stating the concerns raised by the objectors and also to encourage the applicants to speak to the residents of the neighbouring properties to find a way forward.
Cllr Suttill informed the meeting that she had been approached by a member of the community regarding the structure being built behind Highfield and whether planning permission was required for it.
John Law who owns the property informed the meeting that he is building a conservatory/orangery. The house has permitted development in its deeds, the structure is well within the allowances for permitted development and cannot be seen from the road. The councillors were happy that Mr & Mrs Law were within their rights to build the structure and no further action was required.
8.To review and update the parish risk assessment and asset register
The councillors had all received copies of the documents prior to the meeting and resolved that they were acceptable.
RESOLVED: The parish risk assessment and asset register were adopted by the council.
9.To receive an update on the registration of Parish Land
The Clerk informed the meeting that the application to register the land had been rejected by the Land Registry but that the application had not been submitted with entries from the Enclosure Act or the Poor Law Report. The Clerk is liaising with Mr Birtles to work out the best way forward and would report back at the next meeting.
10.To receive information regarding the new General Data Protection Regulation
The Clerk informed the meeting that there would be a requirement for all Parish Councils to have a Data Protection Officer, but that it could be taken on by the Clerk. There is little information at the moment as to the implications for small Parish Councils, but very little data held by this council. The Clerk will report further information as it is received.
11.To discuss and consider the Parish Financial report
The Clerk gave the following information to the meeting:
Finance Report
Bank balances as at 16 January 2018:
Current Account£8832.50
Deposit Account£20374.37
Total£29206.87
11.1 Expenditure since the last meeting
£Marina Briggs / October 2017 Salary / 223.86
Marina Briggs / November 2017 Salary / 223.86
Marina Briggs / December 2017 Salary / 223.86
Requests for payment
The Council formally approved the following invoices that have either been paid but not yet minuted or have not been paid and need approval before payment
£Gary Verity / Water precept refund 2017-18 / 105.41
Opus Energy / Electricity Supply to the water plant for Oct, Nov, Dec &Jan / 613.38
Howard Parr / Water precept refund 2017-18 / 89.19
M & R Suttill / Water precept refund 2017-18 / 105.41
F Lawson / Water precept refund 2017-18 / 105.41
Camlab / Water Testing Kits / 133.81
Marina Briggs / Whisky for Frank Fletcher / 18.00
Coverdale Mem Hall / BT line for Emergency Telephone / 316.80
Foresters Arms / Water Committee & grass Cutters meal / 195.00
Eden Farm / Chlorine for Water Plant / 45.00
Robin Houseman / Cutting Verges / 20.00
Culligans / Water plant service & Upgrade / 6241.80
Coverdale Mem Hall / Hall hire for Jan 2018 meeting / 12.00
RDC / Water Analysis Jan 2018 / 133.67
Culligans / Water Testing Kits / 836.40
Income since the last meeting
£Foresters Arms Carlton / Water Contribution offset against meal invoice / 120.00
HSBC / Interest on D/A / 2.62
Proposed contributions from business properties towards the water supply
No contributions are outstanding.
11.2 Outstanding refunds on Water precept
There are no outstanding refunds due
11.3 Annual VAT refund claim
The Council were asked to note that the VAT due back for the period 1st February 2017 to 31st January 2018 is £2,216.16.
11.4 Water donations
Donations are requested annually from villagers who use water to fill water troughs and supply agricultural buildings. The Council confirmed that the names and amounts are correct for the period 1st April 2017 to 31st March 2018:
£Mr John Simpson / Agricultural buildings / 100.00
F Dinsdale & Sons / Agricultural buildings / 50.00
Mr R Suttill / Agricultural buildings / 100.00
Mr Will Utley / Cattle trough / 25.00
Mr Michael Horner / Cattle trough / 25.00
Mr M Suttill / Cattle trough / 25.00
Donations are also due from business properties in the village for the current year 1st April 2017 to 31st March 2018. The Council are requested to confirm that the names and amounts are correct:
£Mr M Stott / Coverdale Lodge Cottage / 120.00
Mrs J Hayes / Old Hall Byre / 120.00
L & A Dent / Ghyll Farm / 120.00
Dr J Beddington / Barn Cottage / 120.00
Mr & Mrs K Sharpe / Foresters Arms / 120.00
Mr & Mrs Buckman / Orchard Cottage / 100.00
Ms E Spooner of Middleham House is still receiving full business rate relief up to 2017 and is paying a domestic precept. A donation is therefore not required again this year.
The councillors resolved to maintain the rental rates for the parish land as follows:
Bull Park - £180
Parking Space by Beech Cottage - £25
Melbecks - £40
RESOLVED: The council resolved to stipulate on the rental agreements that the individual renting the land would be responsible for its boundaries such as walling and fencing.
12.To consider items for the next Parish Council meeting agenda on 15th March 2018
Review of Standing orders and Financial Regulations, Renewal of the insurance cover, Review of the Clerks Salary and hours, update on the Tour de Yorkshire, Tree planting initiative, update on Parish Land registration, update on GPDR.
There being no other business the meeting closed at 7.50pm.
DateChairman1